36C24923Q0480.docx

SUBJECT*

LOU Regulated Medical Waste Removal

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

POINT OF CONTACT*

Diane Ziegler Diane E Ziegler diane.ziegler@va.gov 615-225-6479

PLACE OF PERFORMANCE

800 Zorn Ave

Louisville KY

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

DESCRIPTION

General Information

Contracting Office Address Network Contracting Office 9 ATTN: Diane Ziegler Department of Veterans Affairs Contracting Office, Suite 400 1639 Medical Center Parkway Murfreesboro, TN 37129

(615) 225-6479 diane.ziegler@va.gov

(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

(ii) This solicitation is issued as a request for quotations (RFQ) # 36C24923Q0480.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-04 VAAR Update 2008-36 and Acq Policy Flash thru 23-13 and 52.212-5 FACs 2023-04 effective 06-02-2023.

(iv) This procurement is a 100% Service Disabled Veteran Owned Small Business Set-Aside. The associated North American Industrial Classification System (NAICS) code for this requirement is NAICS Code 562112 Hazardous Waste Collection ($47 Million) SBA Size Standard. Business size status shall be listed and verified with the US Small Business Administration's "Veteran Small Business Certification (VETCert)" at https://veterans.certify.sba.gov , at the time of quote submission and award.

(v) This is a service contract to provide Regulated Medical Waste Removal Services. Below is a template for pricing. Contractors may provide their own pricing document, but it must be broken down to allow for price reasonableness determination.

(vi) The following solicitation provisions apply to this acquisition:

(vii) The following clauses are applicable to this acquisition:

1. FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services and any addenda to the clause.

2. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services and regarding which, if any, of the additional FAR clauses cited in the clause are applicable to this acquisition.

(viii) Quotes are due August 2, 2023, by 11:00 AM CT. Quotes shall be submitted via email to: diane.ziegler@va.gov . Quotes received after this date and time will be considered late in accordance with FAR Provision 52.212-1 and will not be evaluated unless the Contracting Officer determines the late quote will be accepted IAW FAR 52.212-1(f)(2)(i)(A-C). Instructions are listed on pages 18-21.

Quoters shall review the below Statement of Work (SOW) and provide pricing using the following Price/Cost Schedule.

PRICE/COST SCHEDULE PRICE/COST SCHEDULE

ITEM INFORMATION

Main Campus -Remove Regulated Medical Waste biweekly at the loading dock Contract Period: Base POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste Treatment/Storage

Trace Chemotherapy Remove and dispose of waste biweekly.

POP Begin: 10-01-2023 POP End: 09-30-2024

Morgue at the Main Campus - Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2023 POP End: 09-30-2024

Greenwood CBOC -Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2023 POP End: 09-30-2024

Newburg CBOC - Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2023 POP End: 09-30-2024

Carrolton CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2023 POP End: 09-30-2024

Carrolton CBOC - Remove and dispose of Regulated Medical Waste monthly at the Scottsburg CBOC.

POP Begin: 10-01-2023 POP End: 09-30-2024

New Albany CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2023 POP End: 09-30-2024

Grayson CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2023 POP End: 09-30-2024

Ft Knox CBOC - Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2023 POP End: 09-30-2024

Stonybrook CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2023 POP End: 09-30-2024

Main Campus -Remove Regulated Medical Waste biweekly at the loading dock Contract Period: Option 1 POP Begin: 10-01-2024 POP End: 09-30-2025

Trace Chemotherapy Remove and dispose of waste biweekly.

POP Begin: 10-01-2024 POP End: 09-30-2025

Morgue at the Main Campus - Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2024 POP End: 09-30-2025

Greenwood CBOC -Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2024 POP End: 09-30-2025

Newburg CBOC - Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2024 POP End: 09-30-2025

Carrolton CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2024 POP End: 09-30-2025

Carrolton CBOC - Remove and dispose of Regulated Medical Waste monthly at the Scottsburg CBOC.

POP Begin: 10-01-2024 POP End: 09-30-2025

New Albany CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2024 POP End: 09-30-2025

Grayson CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2024 POP End: 09-30-2025

Ft Knox CBOC - Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2024 POP End: 09-30-2025

Stonybrook CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2024 POP End: 09-30-2025

Main Campus -Remove Regulated Medical Waste biweekly at the loading dock Contract Period: Option 2 POP Begin: 10-01-2025 POP End: 09-30-2026

Trace Chemotherapy Remove and dispose of waste biweekly.

POP Begin: 10-01-2025 POP End: 09-30-2026

Morgue at the Main Campus - Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2025 POP End: 09-30-2026

Greenwood CBOC -Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2025 POP End: 09-30-2026

Newburg CBOC - Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2025 POP End: 09-30-2026

Carrolton CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2025 POP End: 09-30-2026

Carrolton CBOC - Remove and dispose of Regulated Medical Waste monthly at the Scottsburg CBOC.

POP Begin: 10-01-2025 POP End: 09-30-2026

New Albany CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2025 POP End: 09-30-2026

Grayson CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2025 POP End: 09-30-2026

Ft Knox CBOC - Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2025 POP End: 09-30-2026

Stonybrook CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2025 POP End: 09-30-2026

Main Campus -Remove Regulated Medical Waste biweekly at the loading dock Contract Period: Option 3 POP Begin: 10-01-2026 POP End: 09-30-2027

Trace Chemotherapy Remove and dispose of waste biweekly.

POP Begin: 10-01-2026 POP End: 09-30-2027

Morgue at the Main Campus - Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2026 POP End: 09-30-2027

Greenwood CBOC -Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2026 POP End: 09-30-2027

Newburg CBOC - Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2026 POP End: 09-30-2027

Carrolton CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2026 POP End: 09-30-2027

Carrolton CBOC - Remove and dispose of Regulated Medical Waste monthly at the Scottsburg CBOC.

POP Begin: 10-01-2026 POP End: 09-30-2027

New Albany CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2026 POP End: 09-30-2027

Grayson CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2026 POP End: 09-30-2027

Ft Knox CBOC - Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2026 POP End: 09-30-2027

Stonybrook CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2026 POP End: 09-30-2027

Main Campus -Remove Regulated Medical Waste biweekly at the loading dock Contract Period: Option 4 POP Begin: 10-01-2026 POP End: 09-30-2028

Trace Chemotherapy Remove and dispose of waste biweekly.

POP Begin: 10-01-2026 POP End: 09-30-2028

Morgue at the Main Campus - Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2026 POP End: 09-30-2028

Greenwood CBOC -Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2026 POP End: 09-30-2028

Newburg CBOC - Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2026 POP End: 09-30-2028

Carrolton CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2026 POP End: 09-30-2028

Carrolton CBOC - Remove and dispose of Regulated Medical Waste monthly at the Scottsburg CBOC.

POP Begin: 10-01-2026 POP End: 09-30-2028

New Albany CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2026 POP End: 09-30-2028

Grayson CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2026 POP End: 09-30-2028

Ft Knox CBOC - Remove and dispose of Regulated Medical Waste biweekly

POP Begin: 10-01-2026 POP End: 09-30-2028

Stonybrook CBOC - Remove and dispose of Regulated Medical Waste monthly

POP Begin: 10-01-2026 POP End: 09-30-2028

STATEMENT OF WORK (SOW)

Medical Waste Removal

1. DESCRIPTION OF SERVICES

1.1 The contractor shall furnish all labor, materials, tools, equipment, containers, and supervision necessary to provide transportation and disposal of the following wastes for the Robley Rex Veterans Administration Medical Center (VAMC), 800 Zorn Ave, Louisville, Kentucky, and surrounding Community-Based Outpatient Clinics (CBOCs):

· Regulated Medical Waste (RMW)

· Trace Chemotherapy Waste

· Non-hazardous Pharmaceutical Waste

Table A: Pick Up Location, Type Waste, Estimated Number of Containers

Chemotherapy

The Veterans Administration (VA) reserves the right to increase or decrease the pickup frequency, estimated Number of Containers, and Type Containers listed in Table A through a bilateral modification.

(Space left blank intentionally)

Table B. Pick Up Location Addresses

1.2 The contractor and the contractor’s employees shall, without additional cost to the government, maintain all licenses and permits to remove, transport, handle, and dispose of the specified wastes.

1.3 The contractor shall provide transportation in accordance with all Department of Transportation (DOT) regulations as well as any state and/or local transportation regulations. All drivers must have current DOT training and utilize vehicles that meet DOT requirements for placarding.

1.4 The contractor shall provide 32-gallon tub containers for RMW collection that are leak-proof, stackable transportable, and shall display the universal biohazard symbol. The contractor shall provide medium size shipping boxes for RMW and trace chemotherapy waste at the medical center. The contractor shall remove containers and replace them with an equal number of empty containers per the schedule listed in Table A. The contractor shall sanitize containers before leaving them at VA facilities for use. Sanitizing shall not be accomplished at the VA facilities or properties. All containers shall be damage-free and in good working order at all times.

1.5 The contractor is responsible for using approved disposal methods for each waste type. Incineration and landfill locations shall be approved by the Contracting Officer’s Representative (COR) prior to the contractor using them for disposal of collected wastes.

1.6 The contractor is responsible for providing waste manifests and documentation certifying the final destruction of each waste type. All documents shall be provided in an electronic format. At a minimum, documents shall state the number of containers and weights for each shipment.

1.7 The contractor shall be responsible for reporting to the COR all spills, regardless of quantity, and all personnel exposures. Such reports shall first be reported by telephone immediately following the incident and shall be followed up in writing no later than seven (7) days after the initial report. When reporting a spill, the following information shall be furnished:

(1) Quantity spilled.

(2) Exact location of spill.

(3) Containment procedures initiated; and

(4) Clean-up and disposal procedures.

If any spills occurred during contract performance these shall be briefly summarized. Include: quantity spilled, personal injury involved, assistance required, and a narrative summarizing all on-scene visits made by local, state, or federal officials. The contractor shall be solely responsible for all spills or leaks during the performance of the contract. The contractor agrees to clean up such spills or leaks to the satisfaction of the Government in a manner which satisfies the applicable state, federal and local laws, and regulations, at no cost to the Government.

1.2 Contractor shall comply with the following minimum standards: Customary Commercial Practices/Standards: (Hospital Operations and Services Regulation 902 KAR 20:016 Section 3(10) (g) 3), Nursing Facility Operations and Services Regulation 902 KAR 20:300 Section 6 (7) (b) 4 c, JCAHO Environment of Care Standard 3.10.8

2. PERMITS AND LICENSING

2.1 Contractor shall submit, as part of its quote, copies of all applicable permits and licenses for all employees conducting the work at the Louisville VAMC all Community-Based Outpatient Clinics (CBOCS).

2.2 In the quote the contractor shall provide proof of regulatory compliance such as inspection reports, policies and procedures, staff training records, and emergency plans.

3. QUALITY CONTROL/ASSURANCE

3.1 The contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices.

3.2 The VA will appoint a Contracting Officer’s Representative (COR) to monitor performance to ensure services are required. The COR will periodically evaluate contractor’s performance through intermittent on-site inspections of the contractor’s quality control program and receipt of any complaints from VA personnel.

4. SAFETY REQUIREMENTS

4.1 The contractor shall develop and maintain a written safety plan that shall be undertaken to protect the staff of the VA Medical Center and contractor including the surrounding community. Such safety plan shall be submitted to the government as requested. In the performance of this contract, the contractor shall take such safety precautions as the contracting officer, or his designee may determine to be reasonably necessary to protect the lives and health of the employees and patients of the VA. The contracting officer or his designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the contractor or his representative at the work site, shall be deemed sufficient for the purpose aforesaid. If the contractor fails or refuses to comply promptly, the contracting officer may issue an order stopping all or any part of the work and may ultimately terminate the contract for default.

5. SHIPMENT SCHEDULE

Shipments shall occur during normal business hours (8:00AM-4:30PM EST) and shall not occur on federal holidays. Shipments shall be periodic and arranged at the discretion of the COR.

FEDERAL HOLIDAYS

(And any day determined to be a holiday by the President)

(End Statement of Work)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far

This requirement is exempt from the Service Contract Labor Standards statute in accordance with FAR 22.1003-4(c)(1)(ii).

INSTRUCTIONS TO QUOTERS

Submitting your quote: Submit your company’s quote by email the address specified on page 1 of this Request for Quotes (RFQ) utilizing either PDF or Microsoft Word file formats (8 Megabyte File Size Limitation) and with Subject “RFQ 36C24923Q0480 response”. Vendors shall submit only one quote. If a concern submits more than one quote all quotes may be rejected from that concern. Quotes received that do not contain all of the following information being requested may be considered unacceptable.

Submission deadline: Your quote must be received at the email address specified by the deadline specified on page 1. We will not consider any quote that we receive after the deadline unless we receive it before we issue an award and considering it will not delay the award. In case of an emergency that delays our operations and makes submission or receipt of your quote impossible, we will extend the deadline by one working day. All interested Parties are hereby advised that the Government shall not be responsible for late submissions, wi-fi/server interruptions related to the submission of a quote. It shall be the responsibility of each quoter to confirm receipt of quote with the Contracting Officer at the time of submission or prior to the close of the solicitation.

Terms and content of your quote: Quotes must be based on the terms of this RFQ. We may reject any quote that is not based on these terms in every respect. Your quote must contain all of the information described below.

Information to be submitted:

The following information is required on your quote:

1. RFQ Number: 36C24923Q0480

2. CONTRACTOR ________________________________________ (Contractor’s Name)

3. ADDRESS ________________________________________(Street-City-State-Zip)

4. POINT OF CONTACT ________________________________________ (Name/Title/Phone/Email)

5. SAM UEI NUMBER ________________________________________

6. All quotes shall include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

7. Provide a statement that your company’s Offeror Representations and Certifications are complete in SAM.gov.

8. ACKNOWLEDGMENT OF AMENDMENTS: The quoter acknowledges receipt of amendments to the synopsis solicitation numbered and dated as follows:

Add rows as needed.

The above amendment section must be filled-out in the event that an Amendment(s) is sent to the quoter or posted to www.sam.gov and must be returned with the RFQ package. Failure to acknowledge amendment(s) may constitute the rejection of the quote.

Award will be made to the quote determined to be acceptable, price reasonable, and is determined to best value to the government; all eligible quoters may submit quotes. All quoters must be registered in System for Award Management (SAM) at https://www.sam.gov at time quotes are due to be considered for an award of a federal contract. Registration must be complete and not missing any elements such as representations and certifications. To be eligible for this SDVOSB total set-aside your company’s registrations shall include the appropriate NAICS code.

The Network Contracting Office 9 intends to award a Firm Fixed Price contract for Regulated Medical Waste Removal Services at the Robley Rex VA Medical Center, 800 Zorn Ave. Louisville KY 40206. The base Period of Performance (POP) is 10/01/2023 through 9/30/2024, with 4 (FOUR) 1-year options.

All questions regarding this RFQ must be in writing and may be sent by e‐mail to diane.ziegler@va.gov .

VENDOR QUESTIONS: Questions must be received no later than 07/25/2023 @ 9:00am CT. No further questions will be accepted after that date and time.

ANSWERS TO VENDOR QUESTIONS: Answers to vendor questions will be addressed in an amendment to Contracting Opportunities no later than 07/27/2023 5:30pm CT.

You are reminded that representatives from your company SHALL NOT contact any VA Medical Center personnel to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer by email.

To be considered for this award the Contractor must provide the following:

TECHNICAL

Contractor to provide a detailed quote to achieve the Government’s objectives identified within the Statement of Work. The government requirements for technical evaluations are as follows:

Subfactor 1. The contractor shall provide 32-gallon tub containers for RMW collection that are leak-proof, stackable transportable, and shall display the universal biohazard symbol. The contractor shall provide medium size shipping boxes for RMW and trace chemotherapy waste at the medical center. The contractor shall remove containers and replace them with an equal number of empty containers per the schedule listed in Table A. The contractor shall sanitize containers before leaving them at VA facilities for use. Sanitizing shall not be accomplished at the VA facilities or properties. All containers shall be damage-free and in good working order at all times.

Subfactor 2. The contractor and the contractor’s employees will, without additional cost to the government, maintain all licenses and permits to remove, transport, handle, and dispose of the specified wastes.

Subfactor 3. The ability to meet the regulated medical waste needs of the new Robley Rex VA Medical Center estimated to open in FY 2026.

PAST PERFORMANCE

Vendors submitting a quote shall be regularly established in the business of providing the services identified in the Statement of Work and who have experience with commercial contracts of similar demand or greater, with conditions and scope as required for this contract.

Vendors submitting a quote shall provide three (3) identified references when submitting their quote. Emphasis will be on recent and relevant past performance. Recent is defined as work performed within the last 3 (three) years. Relevant is defines as work similar in scope of the work described in the Statement of Work.

PRICE

Offerors are requested to complete and return Price/Cost Schedule located on pages 4-13 of this RFQ.

EVALUATION

The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered, reference FAR 13.106-2(b)(3). The following factors shall be used to evaluate quotes:

(1) Price

(2) Technical

(3) Past performance

Before making award, the Contracting Officer will determine whether the proposed price is fair and reasonable in accordance with FAR 13.106-3.

Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful quote within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Point of Contact:

Diane Ziegler

(615) 225-6479 diane.ziegler@va.gov

See attached document: P07 WD 2015-4717 REV 23 dated 06.13.2023.

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