36C24918Q9596-001.docx

36C24918Q9596

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C24918Q9596 08-16-2018 David Milner 615-225-6543 08-31-2018 12:00pm CT 90C Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 X X 811310 $7.5 Million N/A X Department of Veterans Affairs Memphis VAMC 1030 Jefferson Ave Memphis TN 40502 90C Department of Veterans Affairs Network Contracting Office - 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129

90C FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 The Memphis VAMC requires a contractor to provide inspection and maintenance service on 13 hydraulic, 13 traction and 1 Dumbwaiter elevators per the Statement of Work located at Section B.2.

PLEASE NOTE: THIS REQUIREMENT IS A SDVOSB SET ASIDE.

THE CONTRACTOR MUST BE REGISTERED IN VETBIZ.GOV TO BE

CONSIDERED FOR AWARD.

See Addendum to 52.212-1 for instructions on submitting questions and quotes. Quoters shall address Limitations on Subcontracting and provide past performance history.

X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C249 Craig S. Ziegemeier Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of Page 1 of

B.2 STATEMENT OF WORK

Maintenance, Inspection and Repair Service for Elevators, Dumbwaiters at Memphis Tennessee Veteran Administration

PART I - GENERAL

A. Introduction This base year + 4 option year requirement is for the full-service maintenance, inspections, testing and repairs of all traction, hydraulic, roped hydraulic elevators, dumbwaiters and at Memphis Tennessee Medical Center 1030 Jefferson Ave, Memphis Tennessee 38104.

B. Background The elevators are used in the movement of patients, food, medical supplies and visitors; dumbwaiters are for the movement of laboratory samples and stated equipment is required to be maintained by the requirements in ASME A17 and the Joint Commission.

C. Scope of work The contractor is to provide all supervision, transportation, qualified labor, tools, parts, materials, hydraulic fluid, lubricants, shipping and equipment to provide full maintenance services, including all adjustments, tests, inspections, parts replacement and repairs necessary to keep the elevators in continuous use at their initial performance ability (same speed, capacity, safety and efficiency) as originally specified by the equipment manufacturer as modified thereafter. All adjustments, repairs and modifications, must conform to the manufacturer guidelines and/or the following industry standards, as applicable, whichever is more stringent. Built into this contract is an additional $25,000 to cover elevator door due to accidental damage not covered under the normal maintenance and repair contract scope. If no accidental door damage occurs then contractor shall not be entitled to these funds and funds will be returned to VA. All elevators provided with firefighters’ service shall be subjected monthly to Phase I recall and a minimum of one floor operation on Phase II to assure the system is maintained in proper operating order in accordance with A17.1 Code. A written record of findings on the operation shall be made by the Contractor and kept on the premises of said operation.

The following Elevators are included in this scope:

Hydraulic Elevators Includes: P8; P9; P14; P15; P18, P19, P22, P23, P24, P25, P26;

S27; & F10.

Traction Elevators to Include: P28; P29; P30; P31; S32; S33; S34; S2; S3; P6; P7; P16; P17;

Dumbwaiter Elevator Includes: DW-4

· ASME A17.1 Safety Code for Elevators and Escalators, latest edition

· ASME A17.2 Inspectors’ Manual for Elevators and Escalators, latest edition

· ASME A17.3 Safety Code for Existing Elevators and Escalators, latest edition

· ANSI/NPA 70 National Electric Code, latest edition

· Manufacturer’s requirements and specifications on inspection, maintenance and operation of each elevator model

D. Scheduling

1. All contracted maintenance and inspections shall be conducted during normal working hours 8:00am to 4:30pm of each week and shall be conducted according to the following guidelines:

a. Weekly Inspections of traction type passenger and service type elevators shall be accomplished each Wednesday. In the event this day falls on a Federal holiday, the required service shall be performed on the following workday.

b. Semi-monthly inspection of hydraulic type elevator and dumbwaiters shall be accomplished the second and fourth Wednesday of the month. In the event this day falls on a Federal holiday, the required service shall be performed on the following workday.

c. Monthly test of the fire recall feature on elevators shall be conducted the third Wednesday of each month. Testing of the “in-car” emergency light shall be tested for 90 seconds. “In-car” lights refer to emergency lighting tied directly to the elevator controls and elevator control power. Facility personnel will perform repair and testing of the overhead car lighting.

2. The contractor shall additionally provide transportation, labor, equipment, tools and materials to perform safety tests and inspections per ASME A17, latest editions, under the direction and observation of a third party QEI inspector as follows:

a. Semi-annual inspections from a third-party inspector shall be each February and August. The contractor shall provide 1 qualified service technician to perform testing directed and witnessed by the third-party inspector.

b. Annual inspections from a third-party inspector shall be provided in the month of August of each year. The contractor shall provide 1 qualified service technician and 1 qualified helper to perform testing directed and witnessed by the third-party inspector.

c. 5-year inspection and tests from a third-party inspector, the contractor shall provide certified weights, labor and transportation to relocate the weights to each elevator, a qualified elevator service technician and qualified helper to perform the tests directed and witnessed by the third-party inspector. 5 Year inspection and testing shall be accomplished in 2020.

3. The Contractor shall provide prompt emergency call back services (including entrapment) within 1 hour of telephone notification from the Contracting Officer, the Memphis VAMC COR or engineering designee for all passenger and freight elevators in the event of an equipment failure. Contractor shall return to service any nonoperational elevators within two weeks, this include the ordering of parts, materials, and labor. After hours’ emergency services for dumbwaiters is not included in this requirement.

4. EMERGENCY SERVICE OR REPAIRS NOT COVERED BY THE CONTRACT

**DEFINITION OF LABOR RATE MEANS WHAT THE HOURLY RATE IS TO MAKE REPAIRS THAT ARE NOT COVERED UNDER THE CONTRACT, NO MATTER THE TIME OR DAY.**

PARTS AND MATERIALS NOT COVERED UNDER THIS CONTRACT SHALL BE PROVIDED AT THE CONTRACTOR’S ACTUAL INVOICED COST.

*NOTE: BASE YEAR AND OPTION YEARS LABOR RATES FOR ELEVATOR REPAIR AND SERVICES ARE NOT PURCHASED BY THIS CONTRACT. VAMC RESERVES THE RIGHT TO PURCHASE REPAIR SERVICES FROM SOURCES OTHER THAN THE AWARDEE WHEN DETERMINED TO BE IN THE BEST INTEREST OF THE GOVERNMENT. *

E. Warranty All contract work shall be warranted against defects in material, equipment and workmanship for a period of one (1) year from date of acceptance unless otherwise noted.

Part II – Requirements

A. Safety

1. The Contractor shall adhere to all OSHA, EPA, NFPA Life Safety Codes, and all other regulatory requirements.

2. In performance of this contract, the Contractor shall follow VAMC safety policy and standard for safe work practices, and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall comply with VAMC smoking policy, which designates all interior space as nonsmoking areas.

3. Patient, employee, visitors, and contractor personnel safety shall be maintained always. The contractor is responsible for the occupation safety and health of his/her employees. The Contractor shall comply with all applicable OSHA safety and health standards. The Contractor shall replace all safety guards, equipment, devices, etc. removed to service or repair the elevator immediately after completion of work or when leaving the job unattended.

4. The Contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract. In addition, the contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, confined space entry, universal precautions, etc.) required to perform the work. Training on required safety programs and the proper use of PPE’s shall be provided, and documentation maintained by the contractor.

5. The Contractor shall obtain a Hot Work Permit from the Safety Office or Electrical Supervisor whenever soldering, welding, using a cutting torch, or other open flame, spark, or heat producing equipment. The contractor is required to follow ALL requirements outlined for the issuance of the Hot Work Permit.

6. The Contractor is responsible for the supervision of all their employees while on government property. It is the Contractor’s responsibility to assure compliance with the scope of work and requirements referenced in this contract. Provisions provided in the scope of work are not intended to relieve the Contractor of this responsibility.

7. The contractor is required to perform all repairs of elevators out of service within a two-week period, this includes the ordering of parts that are not in inventory.

B. Qualifications

1. All maintenance personnel directly engaged in the work to be accomplished under the contract shall possess, prior to their employment in a journeyman mechanic’s capacity on this contract, at least 4 (four) years of recent (within the last 6 years) experience in the operations and maintenance of the kind of elevators to be maintained under this contract.

2. In addition to the above requirements, the Contractor shall have a minimum of 5 (five) years' successful experience in maintaining equipment identical or like the equipment covered by this contract. Each quoter shall submit, as part of his quote, references for the previous 5 (five) years’ experience. The written references shall include, as a minimum, the name, address and telephone numbers of the specific companies and key personnel contacts.

3. The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification and assure that every employee is in uniform no later than the time specified by the COR, or otherwise no later than 10 working days from the date an employee first enters on duty. The uniform shall have the Contractor’s name, easily identifiable, affixed thereon in a permanent manner such as a badge or monograms.

C. Maintenance (PMI’s)

1. The contractor is required to provide a qualified Elevator Mechanic on station twenty (20) hours per week, from 7am to 11am each normal workday. During this time frame the technician is to perform maintenance, make repairs, and ensure all elevators are operating properly.

2. Contractor shall not exceed $25,000.00 per contract year on any repairs due to damage not covered under this contract. Contractor shall maintain an itemized list of parts, material, time, and labor for each repair and provide a copy to the COR upon completion of repairs. Contractor shall notify the COR 2-weeks prior to reaching this $25,000.00 threshold to allow the COR time to generate the appropriate documents to continue past this limit.

3. Regular routine maintenance examination shall be performed at a frequency of not less than weekly for all traction and roped hydraulic equipment, biweekly on all hydraulic elevator equipment, and monthly on dumbwaiters.

4. PMI’s should ensure a safe and efficient level of operation, and all work relative to cleaning, lubricating, adjustment or parts replacement of equipment that is necessary for the desired level of operation shall be performed by the Contractor. Each contract year, all items which rely on cleaning, lubrication, or routine part replacement shall receive such service at least once as indicated by service report. Any PMI required by the Equipment Manufacturer, and/or applicable laws, regulations, rules, ordinances, codes, etc. but not specifically identified by the Government, shall be performed by the Contractor at no additional cost to the Government. In addition, the contractor shall perform the following preventive maintenance and all necessary cleaning, lubricating, and adjusting pursuant to such maintenance at the frequencies identified.

5. Frequencies shall be modified if deemed necessary by the COR or designee.

6. The Contractor must maintain the efficiency, safety and speeds specified in the contract or as designated by the manufacturer of the elevators always; including acceleration, retardation, contact speed in feet per minute, with or without full load, floor to floor time and door opening and closing time.

D. Parts, Materials and Tools

1. The Contractor shall have in possession throughout the terms of the contract all diagnostic equipment necessary to fully maintain, test, repair, adjust or reprogram the elevator systems.

2. The contractor shall furnish all lubricants, hydraulic fluids, cleaning supplies, and tools necessary to perform the work described above. All lubricants and fluids shall be recommended by the manufacturer of the equipment.

3. The contractor shall furnish and install, replace or repair when and as necessary all electronic boards including control and communication boards, machines, motors, hydraulic pumps, plungers, hydraulic lines and valves, motor generators, controllers, selectors, worms, gears, thrusts, windings, commutators, rotating elements, contacts, coils, relays shunts resistances for operating and motor circuits, magnet, frames, cams, car doors, hoist-way door hangers, tracks and guides, door operating devices, governors, push buttons, annunciators, hall lanterns and indicators, lamp replacements in signal systems and all other elevator signal and accessory equipment and any other parts not included above. All parts shall be of the original manufacturer's design and specification. The Contractor shall maintain a sufficient stock of these parts to ensure the proper maintenance and uninterrupted operation of elevators at all times. The VA reserves the right to inspect the contractor's facility to confirm the parts are available.

4. The Contractor shall maintain a complete set of current, legible schematic wiring diagrams in each elevator machine room for each elevator contained therein. To the extent that any of the required schematic wiring diagrams is not available at the time of contract award, it shall be the responsibility of the Contractor to provide same at no cost to the Medical Center. Schematics are to remain with the VA upon the conclusion of the contract.

E. Cleaning

1. When, and as required, the machines, brakes, motors, generators, controllers, relay panels, selectors, leveling devices, operating devices, switches on car and in hoist-way, hoist-way door and car door or gate operating device, interlocks and contact, guide shoes, roller guides, guide grooves in hoist-way and car door sills, hangers for all doors and car doors or gates, signal system, car safety device, governors, tension frames and sheaves in pit shall be cleaned, lubricated, and adjusted, elevator pits, guide rails, overhead sheaves and beams, counterweight frames, top of the cars, bottoms of platforms, and machine room floors shall be brushed clean. All accumulated rubbish shall be removed from the pits.

2. Cleaning and refinishing of the interior of car and exterior of hoist-way doors and frames are excluded.

F. Lubrication

1. All sheave bearings and hoisting ropes shall be lubricated; machine stuffing box and bearing on motor operated brakes shall be repacked and gear cases and guide lubricators shall be refilled when required.

G. Adjustment Services

1. All hoisting ropes shall be examined and the tension equalized and, whenever necessary to ensure maintenance of adequate safety factors, all hoisting compensating and governor ropes shall be replaced. The exterior of the machinery and any other parts of the equipment, subject to rust, shall be kept properly painted and presentable at all times. The motor windings shall be periodically treated with proper insulation compound. The guide rails shall be kept free of rust where roller guides are used and properly lubricated where sliding guides are used. Guide show rollers and gibs shall be renewed as required to ensure smooth and satisfactory operation. All electrical wiring and conductors extending to elevators and dumbwaiters from circuit breakers or main line switches in machine rooms and from outlets in the hoist-ways shall be repaired and/or replaced when required. Circuit breakers or main line disconnect switches together with fuses for same are excluded.

2. The Contractor shall post a maintenance record and check chart for each elevator in each machine room in a conspicuous place. This maintenance record and check chart shall list each elevator component-showing schedule of manufacturer’s recommended frequency of inspection of each component on a weekly, semi-annually, annually or other frequency. Entries shall be to indicate the status of schedule items of maintenance work performed as well as a chronological record of repairs. The check chart shall be kept up to date at all times and must be initialed and dated by the Contractor’s employee to indicate that the work has been accomplished. Check chart shall be available for review at the COR’s request and the Contractor shall physically show the COR the completed work on request. The maintenance record shall be a chronological file that includes the following information:

a) Date.

b) Nature of work (i.e. PMI or call back).

c) Description of work performed (contractor should be brief and concise).

d) Any indication of problems experienced.

e) Initial or signature of mechanics performing work.

H. Safety Testing and Inspections

1. Safety tests, other tests and inspections shall be performed by the Contractor. The Contractor shall perform all safety tests, other tests and inspections as recommended and required by ASME A17.1 LATEST EDITION AND ANSI/ASME A17.2 LATEST EDITION.

2. Examine periodically all safety devices and governors and conduct an annual no load safety test and each fifth year perform a full load, full speed test of safety mechanism, overhead speed governors, car and counterweight buffers. If required, the governor will be calibrated and sealed for proper tripping speed.

3. Contractor shall be required to attach tags after testing as specified by Code, such as at the governor-releasing carrier, and oil buffer, etc.

4. Any repairs or adjustments necessary to complete a test and return the elevator to service shall be performed by the Contractor at no additional expense to the Medical Center.

5. All elevators provided with firefighters’ service shall be subjected monthly to Phase I recall and a minimum of one floor operation on Phase II to assure the system is maintained in proper operating order in accordance with A17.1 Code. A written record of findings on the operation shall be made by the Contractor and kept on the premises of said operation.

I. Progress and Compliance

1. At the start of elevator services and upon completion of the services, the contractor shall report to the Electrical Supervisor or his designee and a written report of services performed shall be furnished. Such reports shall advise of any repairs or repair parts not required to be furnished under the contract that are necessary to maintain the equipment in perfect operating condition. Monthly documented tests of the fire recall feature on elevators shall be submitted to the Electrical Supervisor.

J. Notes and Other Information

1. There are no known security issues with this Statement of Work.

2. Contractors are responsible for finding their own parking. Currently, contractors cannot park at the VAMC Memphis Campus. Contractors may park temporarily to drop off tools and supplies only.

3. Contractors are required to obtain ID badge from Police Service, while on VA property if not escorted during a service visit by an Engineering Service employee.

4. Upon contract award, the contractor accepts "as is" all elevator equipment specified in the contract. Failure to inspect the elevators, prior to contract award, shall not relieve the contractor from performing services/repairs in accordance with the strict intent and meaning of the specifications at no additional cost to the VA. Quoters should inspect the premises prior to submitting their quotes to be fully aware of the scope of services required.

5. The Contractor shall provide the COR with pertinent emergency telephone numbers, to summon assistance in case an emergency develops. At least one of the emergency telephone numbers shall be manned twenty-four (24) hours per day. This information shall be provided in writing to the COR, prior to the contract start date.

6. Any after normal working hour’s labor requirements placed on the contractor by the government for repairs, parts replacement or extended services to the elevator equipment, shall be at no additional cost to the government.

K. Training

1. For you to engage in your work at VA, you are required to ensure all contractors who will be working on the contract complete a mandatory training program titled VA Privacy Training for Personnel without Access to VA Computer Systems or VA Sensitive Information (VA20939). This training is offered through the VA Talent Management System (TMS), a system that offers web-based training to VA employees and its partners.

2. Training must be completed Annually thereafter.

3. You must ensure each contract employee self-enrolls for a profile on the VA TMS by visiting https://www.tms.va.gov/plateau/user/login.jsp. Once there, employees should follow the steps below to create a profile, launch the mandatory training, and complete the content prior to their next day at VA.

4. Upon completion by all employees, the contractor shall provide their Contracting Officer Representative with each employee’s printed certificate of completion from the TMS and Annually thereafter. This certificate displays the employee’s TMS User ID.

5. Managed Self-Enrollment (MSE) enhances VA’s training and reporting compliance, and is another step toward establishing VA as a 21st century organization built on providing the best care and service possible for our Veterans!

L. Security

1. The C&A requirement do not apply, a Security Accreditation Package is not required.

2. The taking of Photographs is prohibited while on VA premises.

3. All employees are required to wear an approved ID badge facing forward above the waist always while on VA premises.

4. Employee must report to the VA Police located on the ground floor building (1) room CEG 5 to obtain an approved badge.

5. Vendor must provide a copy of completed mandatory training to the COR prior to the work assignment. Vendor will be escorted to all restricted areas.

M. VA INFORMATION CUSTODIAL LANGUAGE Vendor to provide a copy of the completed mandatory training prior to work assignment to the COR. Vendor will be escorted in all restricted areas. Vendor to provide a copy of the completed mandatory training prior to work assignment to the COR. Vendor will be escorted in all restricted areas.INFOR information

The following standard Items relate to records generated in executing this contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Full service maintenance, repair and inspection of 27 elevators at the Memphis VA Medical Center per the Statement of Work Contract Period: Base POP Begin: 10-01-2018 POP End: 09-30-2019

ASME A17 Semi Annual inspections

ASME A17 Annual inspections

Labor Hour Rate, Elevator Mechanic

$25,000.00 set-aside to Repair Elevator Door Damages Not within Scope of the Contract.

Full service maintenance, repair and inspection of 27 elevators at the Memphis VA Medical Center per the Statement of Work Contract Period: Option 1 POP Begin: 10-01-2019 POP End: 09-30-2020

ASME A17 Semi Annual inspections

ASME A17 Annual inspections

Labor Hour Rate, Elevator Mechanic

$25,000.00 set-aside to Repair Elevator Door Damages Not within Scope of the Contract.

ASME A17 Five Year Load Test

Full service maintenance, repair and inspection of 27 elevators at the Memphis VA Medical Center per the Statement of Work Contract Period: Option 2 POP Begin: 10-01-2020 POP End: 09-30-2021

ASME A17 Semi Annual inspections

ASME A17 Annual inspections

Labor Hour Rate, Elevator Mechanic

$25,000.00 set-aside to Repair Elevator Door Damages Not within Scope of the Contract.

Full service maintenance, repair and inspection of 27 elevators at the Memphis VA Medical Center per the Statement of Work Contract Period: Option 3 POP Begin: 10-01-2021 POP End: 09-30-2022

ASME A17 Semi Annual inspections

ASME A17 Annual inspections

Labor Hour Rate, Elevator Mechanic

$25,000.00 set-aside to Repair Elevator Door Damages Not within Scope of the Contract.

Full service maintenance, repair and inspection of 27 elevators at the Memphis VA Medical Center per the Statement of Work Contract Period: Option 4 POP Begin: 10-01-2022 POP End: 09-30-2023

ASME A17 Semi Annual inspections

ASME A17 Annual inspections

Labor Hour Rate, Elevator Mechanic

$25,000.00 set-aside to Repair Elevator Door Damages Not within Scope of the Contract.

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.216-18 ORDERING (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from October 1, 2018 through September 30, 2023.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $100,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $350,000.00;

(2) Any order for a combination of items in excess of $350,000.00; or

(3) A series of orders from the same ordering office within 1 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.4 52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after September 30, 2023.

(End of Clause)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.8 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause) C.9 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern or SDVSOB”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and

(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from verified service-disabled veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a verified service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR §125.6.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate.

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause) C.10 852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE. (JUL 2018)

LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE

(a) This solicitation includes 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of clause)

C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).