36C24826Q0790.docx
DOCX document 18 KB Posted
- Attached to
- J045--Grease Trap Maintenance
- Solicitation number
- 36C24826Q0790
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs Network Contracting Office 8 (NCO 8) for grease trap maintenance services at the C.W. Bill Young VA Healthcare System in Bay Pines, Florida. The solicitation number is 36C24826Q0790, with a response deadline of June 18, 2026 at 2:00 PM Eastern Time. The contracting officer is William Penhallegon (william.penhallegon@va.gov). This notice is issued solely for market research and planning purposes to determine if sufficient Service-Disabled Veteran-Owned Small Business (SDVOSB) responses exist to justify an SDVOSB set-aside; if insufficient responses are received, the requirement may be re-solicited as a VOSB or SB set-aside. Interested contractors should submit capability statements via email by the response date.
The contractor shall provide all equipment, personnel, and supervision to remove grease, garbage, and sewage from seven grease traps and six lift stations at the facility. The work schedule includes monthly maintenance on five locations (Buildings 37, 101, 1, and two traps at Building 100), quarterly maintenance on three locations (Buildings 102, 46, and 111), and semi-annual maintenance on five locations (Buildings 1001, NCA Maintenance, 102, Fisher House, and 107). All pumping at Building 100 must occur between 4:00 AM and 6:00 AM. The contractor must pressure clean traps and lift stations, obtain signatures from the Engineering designee upon completion, and provide disposal documentation including disposal site location, gallons disposed, and Pinellas County permit numbers. Monthly pumping inspections occur on Tuesday through Thursday during the first ten calendar days of each month, with quarterly services scheduled for October, January, April, and July. The Product Service Code is J045 (Janitorial/Sanitation Services) and the NAICS code is 562998 (All Other Miscellaneous Waste Collection).
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Grease Trap Maintenance |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 33744 |
| SOLICITATION NUMBER* |
| 36C24826Q0790 |
| RESPONSE DATE/TIME/ZONE |
| 06-18-2026 2:00pm EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| J045 |
| NAICS CODE* |
| 562998 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 8 (NCO 8)
10,000 Bay Pines Blvd Bay Pines FL 33744
POINT OF CONTACT*
Contracting Officer William Penhallegon william.penhallegon@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| C.W. Bill Young VA Healthcare System |
10000 Bay Pines Blvd
Bay Pines FL
| POSTAL CODE |
| 33744 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Good day, SDVOSB’s, VOSB’s, SB’s This Sources Sought is issued solely for informational and planning purposes only. It does not constitute the issuance of a solicitation or a promise to issue a solicitation in the future. The purpose of this notice is to conduct market research and obtain information from qualified SDVOSB businesses. This is not a request for bids, quotes, offers, or proposals. The responses to this announcement will assist in determining the socio-economic status such as a SDVOSB set-aside if feasible. If insufficient SDVOSB responses are received to establish the basis for setting this requirement aside for SDVOSB’s, the requirement may be solicited as a VOSB or a SB set aside in which case all interested parties responding shall be eligible to compete.
Please direct reply in the affirmative via email if you are interested and can provide the required service/product for this requirement. Please provide your capability statement, I will accept responses for this Sources Sought until the 18th of June 2026 at 14:00 EST, thanks.
STATEMENT OF WORK
Contractor shall provide all equipment, personnel, and supervision to remove grease, garbage, and sewage from seven (7) grease traps and six (6) lift stations located at the Bay Pines VA Healthcare System, 10000 Bay Pines Blvd. Bay Pines, FL 33744. This work shall be done in accordance with the following schedule:
MONTHLY:
Building 37 – One (1) 400 gallon lift station Building 101 – One (1) 2,000 gallon grease trap Building 1 – One (1) 2,000 gallon grease trap Building 100 – One (1) secondary 3,500 gallon grease trap*** Building 100 – One (1) primary 3,500 gallon grease trap*** QUARTERLY:
Building 102 – One (1) 400 gallon lift station Building 46 – One (1) 2,000 gallon grease trap Building 111 – One (1) 1,000 gallon grease trap
SEMI-ANNUALY:
Building 1001 NCA Admin- One (1) 400 gallon lift station Building NCA Maintenance- One (1) 400 gallon lift station Building 102 – One (1) 1500 gallon grease trap Fisher House – One (1) 400 gallon lift station Building 107 – ONE (1) 400 gallon lift station
***NOTE: ALL PUMPING MUST TAKE PLACE DURING THE HOURS OF 4:00AM – 6:00AM
Removal of Grease and Garbage: The contractor is required to pump out and remove all water, grease, garbage, sewage, and other matter that has accumulated since the last service in accordance with the schedule. The contractor shall pressure clean traps and lift stations and expose all four sides and the bottom completely.
Disposal of Grease: The Contractor shall be responsible for removal and disposal of all grease, garbage, and debris from VA property. Grease and waste Hauler must be Permitted in Pinellas county. Provide documentation of disposal to include the following: Disposal site location, and amount in gallons disposed.
Inspection and Acceptance: Pumping of all grease traps shall take place on Tuesday, Wednesday, or Thursday during the first ten (10) calendar days of each month. Quarterly pumping of grease traps shall take place during the months of October, January, April and July. Contractor shall notify Stephen Moore, Pipefitter Supervisor . During this notification, arrangements will be made for the Point of Contract (POC) of this contract or his/her designee to accompany the contractor to the site of work. Upon completion of each service the contractor shall obtain the signature of the Engineering designee, as specified, in order to show acceptance/rejection of the service. A clear copy of this transaction shall be given to the Engineering designee. This should include the minimum details: Date, device type location, local identifier, capacity, PO, time, gallons pumped, Interceptor or lift station condition, grease cap, solids removed, disposal location and permit #. Legible copies are to be provided to facility.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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