36C24822R0166 (Upgrade MCC).docx

36C24822R0166 Attachments

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 OF

36C24822R0166 X 573-19-615 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 525 Tampa FL 33637

VIA EMAIL TO:

adriana.gamm@va.gov

Adriana N. Gamm 813-616-0728 Project Title: Upgrade Motor Control Centers at Building One (Bid Build Services) Project Location: Malcom Randall VAMC, 1601 SW Archer Road, Gainesville, FL 32608.

Project Description: The purpose of this project is to replace existing Motor Control Centers with panelboards at Bldg. 1. Work includes but is not limited to, all labor, material, equipment, supervision, removal of all items noted in construction documents, construction of replacement electric panelboards, and all supporting spaces including noted millwork, and finishes.

NAICS Code 236220 with $39.5M size standard.

Product Service Code: J061.

THIS ACQUISITION IS SET-ASIDE 100% FOR SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) ONLY, UNDER THE AUTHORITY OF 38 U.S.C. PART 74. ANY PERSON(S) OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF THE SECURING A GOVERNMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERNMENT.

Offerors must be registered in SAM (www.sam.gov) and VISIBLE/CERTIFIED in VetBiz (www.vetbiz.gov) at the time of offer submission and prior to award to be considered an eligible SDVOSB concern.

All Offerors must comply with all solicitation terms and conditions.

SITE VISIT: An organized site visit has been scheduled. Refer to FAR 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) Alternate I (FEB 1995) for location, date and time details.

NO PHONE CALLS WILL BE ACCEPTED. RFIs/Questions shall be submitted at: adriana.gamm@va.gov. Refer to Instructions to Offerors, General Proposal Information, paragraphs 7, 7.1 thru 7.3 for cutoff date & time, and additional information.

All VA hospitals are SMOKE FREE facilities.

It shall be known that funds are not currently available. No contract award will be made until appropriated funds are made available.

Please refer to solicitation package for further requirements.

X X 52.211-10 X

VIA EMAIL

3:30 PM

EDT

09-12-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE PRICE SCHEDULE

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Tampa FL 33637 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 Adriana N. Gamm

VA-VHA-RPOE-2022-111960

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Construction Services to Upgrade Motor Control Center at Building One in accordance with construction drawings, specification, and contract terms and conditions for project number 573-19-615 at the Malcolm Randall Veteran's Affairs Medical Center, Gainesville, FL.

Period of Performance (PoP): 365 calendar days.

Contract Period: Base POP Begin: 10-10-2022 POP End: 10-10-2023

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Note: The POP Begin, and POP End are estimated dates. Upon notice to proceed (NTP) issuance, dates will be updated through a modification.

A.4 DELIVERY SCHEDULE

1601 SW Archer Road Gainesville, FL 32608

USA

1.00

Page 1 of Page 1 of

STATEMENT OF WORK

PROJECT OVERVIEW: This project consists of demolition and replacement of Motor Control Centers at the Malcom Randall VA Medical Center in Gainesville, FL. Work includes general construction, alterations, mechanical and electrical work as described in the specifications and drawings.

UPGRADE Motor Control centers at building 1 Project: 573-19-615 Malcom Randall VA Medical Center Gainesville, FL

PART I – GENERAL

A. GENERAL SCOPE

1. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Project 573-19-615 Upgrade Motor Control Centers at Building 1 as required by drawings and specifications.

2. This document does not relieve the construction contractor of his/her professional responsibility to conduct and produce a correct, complete, and fully coordinated work.

B. DEFINITIONS

1. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the CO.

2. VA Project Manager (PM): The Contracting Officer’s Technical Representative (COR) responsible for administering contracts under the immediate direction of the CO and the PM/COR at the construction site. When more than one PM/COR is assigned to a construction project one is designated as being in-charge and is called the “Senior PM/COR.” The PM/COR is responsible for protecting the Government’s interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.

3. Contractor: This term, as used herein, refers to the Contractor under this contract.

4. A/E: This term, as used herein, refers to the Architect-Engineer firm that is part of the design team (Government Consultant).

C. RESPONSIBILITIES

1. It is the Contractor’s responsibility to complete the documents and construction in a manner consistent with the construction documents (drawings and specifications) within the required period of performance

2. No separate staging, office, or workshop area outside of the project limits will be provided. Access to the job site is permitted to drop off materials and project personnel. No long-term (more than necessary for drop-off/pick-up of personnel or materials). Contractor shall ensure that all subcontractors maintain their respective work areas and secure tools, materials, loose items, and other components to protect the condition of the workplace. Daily removal of debris, unused materials, and other refuse (trash) from the assigned work area is expected by the end of the workday.

3. Parking is not guaranteed nor assigned to contractors, there are some areas available, but space is limited and subject to change. Contract workers should carpool to the greatest extent practicable.

4. Prior to any mobilization and construction, the contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VA Medical Center. An ICRA (Infection Control Requirements) classification to be designated by the facility Infection Control team. For the purposes of this proposed project an ICRA Classification is assumed to be Type D, Class IV, or other.

5. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire job.

6. The Contractor shall comply with all applicable federal, state, and local requirements for protecting the safety of the contractor’s employees, building occupants, and the environment. All applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this project. No process or materials shall be employed in such a manner that they will introduce additional hazards into the occupied space.

7. Contractor shall keep the VA COR informed at all times of the status and progress of the project.

8. All Vendor/contract personnel must report to the Police Service and identify themselves upon entering the VA facility. They shall all abide by Police Service rules and personal identification verification (PIV) regulations and carry the identification card throughout the entire period while providing the service. This include but not limited to any other screening protocols the VA implement in response to any emergency at all VA facilities.

9. Project performance is to be developed in accordance with VA guides, standards, and requirements; local and federal codes; and other engineering standards and best practices as per A/E design work (detailed demolition drawings, all necessary civil, electrical, and plumbing and mechanical engineering specialties as well as detailed phasing and construction coordination drawings). The constructor will develop a well-organized, practicable and complete construction phasing for the proposed project in order that the normal hospital operations will not be interrupted nor disturbed except by previous and timely coordination with VAMC Center Director through the Project Manager/COR.

10. COVID -19 Requirements: The selected contractor shall strictly follow the implemented hospital protocols to deal with the current COVID-19 situation as stated by the CDC, OSHA, VA authorities and Local Government. VHA Supplemental Contract Requirement for Combating COVID-19. COVID-19 Safety Protocols is attached and applicable. See Attachment 04.

11. The Contractor shall prepare written minutes of each meeting with the Government concerning contractual, and construction matters. Copies of the minutes shall be furnished to the Contracting Officer and Project Manager within forty-eight (48) hours of each meeting for VA review. The Contractor shall prepare written records of phone conversations addressing major project issues and furnish a copy to the Contracting Officer and COR within five (5) calendar days of the phone call.

12. Technical Information Library (TIL): VA design standards, VA master specifications, design manuals, and/or other publications are available at the following Internet address: www.cfm.va.gov/til/ .

13. All projects associated with construction and temporary work shall conform to the latest VA specifications, VA Standards, energy conservation methods, EPA, OSHA, ADA, NFPA, NEC, ASHRAE, LIFE SAFETY CODE, IBC, local, Federal, and industry requirements and regulations.

14. Any related supporting system, apparatus, material or work not mentioned, or any incidental accessories necessary to make the work complete in all respects and ready for operation even if not particularly specified, shall be furnished, delivered, and installed by the Contractor without additional cost to the Government.

15. Contractor shall have comprehensive knowledge, experience, expertise, equipment, and personnel to complete this work.

PART II – RESPONSIBILITIES

D. GENERAL PROJECT DESCRIPTION

1. Work includes but is not limited to, all labor, material, equipment, and supervision to upgrade existing Motor Control Centers at the Malcom Randall VA Medical Center in Gainesville, FL. – VA Project Number 573-19-615. Removal of all items noted in construction documents, construction of replacement electric panelboards and all supporting spaces including noted equipment, millwork, and finishes. Several existing motor control centers are in poor condition and are reaching their useful life as stated in the most recent facility condition assessment (FCA) report.

2. The intent of this project is to replace existing Motor Control Centers with panelboards. For all provided panelboards, requirements will include copper busses, door-in-door covers, and 30% space for future breakers (per VAEDM) – refer to Division 26 of the specifications for further details. The panelboards will be a mix of 480/277V, 3-phase/4-wire, and 480V, 3-phase/3-wire I-Line style panelboards. Locations for the replacement equipment are noted on the drawings. Ideally, electrical "rough-in" work will occur, and new equipment will be installed, tested, and connected before any scheduled outages or demolition work of the respective MCC.

3. A few locations will require a sequenced replacement of the MCC to provide space for replacement equipment. All conductors shall be copper; aluminum conductors are not allowed. Stranded conductors are permitted for all conductor sizes per local preference on previous projects. Also, per local preference, the conductor shall use a solid-colored jacket indicating the voltage phase (colored tape alone is not allowed by the local VA). Branch circuits shall extend from the designated panelboards and motor control centers to supply end utilization equipment/devices. Branch circuit conductors shall be sized for a voltage drop of not larger than 3%. Shared neutrals are disallowed. Typically, the interior raceway shall be EMT with compression fittings. Interior branch circuits shall be concealed in walls or above the ceiling. Raceway in non-conditioned spaces shall be IMC or RMC, not EMT. Raceway subject to physical damage shall be RMC. The intent regarding using splices versus new feeders is indicated on the provided one-line diagrams.

4. Construction work includes, but is not limited to, demolition, site preparation, architectural finishes, mechanical and electrical work.

5. All work shall be performed per the project’s design drawings and specifications.

6. Contractor shall timely discuss with VA means and methods of construction that may impact the facility inside/outside VA premises.

E. SCHEDULE

1. Schedule Objectives – The contractor shall complete the work required under this Scope of Work within three hundred sixty-five (365) calendar days from receipt of “Notice to Proceed” (NTP). Working hours will vary depending on the tasks being accomplished. Work affecting hospital’s operations must be done after 5 p.m. in the afternoon and with timely advance coordination through VA’s Project Manager/COR.

PART III – POST AWARD REQUIREMENTS

F. CONSTRUCTION PERIOD SUBMITTALS

1. The contractor shall distribute one (1) electronic set of the submittal in pdf format attention to VA CO with copy to VA PM/COR via e-mail. All materials and equipment submittals must be submitted and approved by record A/E, VA PM/COR, and CO prior to start of construction. All submittals shall be as per the specifications.

2. Other submittals – Contractor shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA RFP specifications to PM/COR and CO in pdf format via e-mail correspondence.

3. Project record drawings – Contractor shall maintain a set of construction documents (field as-built drawings) to record actual construction changes during the entire construction process as required by the RFP specifications. The project record drawings will be available for review by the VA PM/COR at all times.

4. Shop drawings and submittals – A/E shall verify Contractor’s shop drawings, detail drawings, schedules, descriptive literature, and samples, testing labor-laboratory reports, field test data and review materials for conformity with the RFP documents and specifications. The A/E shall recommend approval, disapproval, or other suitable disposition to the VA PM/COR The VA PM/COR and CO will have final approval authority. The A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the A/E shall request the Contractor to submit related components of a system before acting on a single component. The A/E may be required to hold joint reviews with the VA technical staff on complicated system submittals.

G. PROJECT CLOSE-OUT

1. The contractor shall comply with the requirements in the “General Requirements”, Section 010000, for submission of final RFP as built drawings, manuals and other documents as noted. Required as built drawings and specifications shall be submitted in the same format required for the construction documents.

- - - End SOW- - -

INSTRUCTIONS TO OFFERORS AND EVALUATION FACTORS

I. GENERAL PROPOSAL INFORMATION

1. Solicitation, attachments, and any issued amendments will be posted at www.sam.gov. This is the only official location where these documents can be obtained and where updates are posted. No “hard copy” solicitation materials are available.

2. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror”.

3. MAGNITUDE OF THIS PROJECT: Between $500,000 and $1,000,000 in accordance with (IAW) VAAR 836.204(f)(1).

4. PROPOSAL DUE DATE: Standard Form (SF) 1442, block 13a (or as amended on SF 30), refers to proposals due date.

5. SITE VISIT: An organized site visit has been scheduled. Refer to FAR 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) Alternate I (FEB 1995) for location, date, and time details.

6. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

7. REQUESTS FOR INFORMATION/QUESTIONS: Requests for Information (RFIs) or questions shall be submitted via email to adriana.gamm@va.gov by the Prime Offeror SDVOSB. Prime offerors should consolidate RFIs/questions from its team members and submit as one submission to the maximum extent practicable.

7.1. Offerors may submit RFIs or questions via email to adriana.gamm@va.gov at any time; however, RFIs or questions received after August 29, 2022 @ 1:00 PM (EST) may not be answered.

7.2. To easily identify all RFIs or questions for this project, email subject line shall be titled using the following format: RFI – SOLICITATION NUMBER – OFFEROR COMPANY NAME.

7.3. No telephone RFIs/Questions will be accepted.

8. SPECIFICATIONS AND DRAWINGS: All applicable specifications and drawings will be provided electronically along with the solicitation. No hard copies will be made available to offerors.

9. Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, Contracting Officer Technical Representative, or their abbreviations are to be replaced with “Contracting Officer Representative (COR)”

10. SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS VERIFICATION: This solicitation is 100% set asides for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The award of this requirement shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSBs shall be excluded from award consideration.

11. SDVOSB Verification: The Government will review VetBiz (https://www.vetbiz.va.gov/vip/) to confirm SDVOSB status verification for the submitted proposal. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent awardee.

12. LIMITATIONS ON SUBCONTRACTING (LOS) (Reference Contract Clause FAR 52.219-14 for further information): By submission of an offer and execution of a contract, the Offeror agrees that in performance of the contract, the concern will perform at least fifteen (15) percent of the cost of the contract, not including the cost of materials, with its own employees.

12.1. Completed Mandatory LOS Certification form and VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION) shall be submitted along with your price proposal. The completed Mandatory LOS Certification form and VAAR 852.219-77 Certification will be submitted in a separate PDF document (do not combine/save with other documents). The completed Mandatory LOS Certification form and VAAR 852.219-77 Certification shall be named “LOS Mandatory Certification – SOLICITAITON NUMBER – OFFEROR COMPANY NAME”.

13. FUNDS: Funds are not presently available for this acquisition. The Government does not compensate offerors for proposals’ development. Award is subject to availability of funds, in accordance with FAR 52.232-18 Availability of Funds.

14. BONDS: Performance Bonds (SF25) and Payment Bonds (SF25A) are required. Offeror must refer to SF1442 Block 12a for Payment and Performance Bond requirements. Refer to FAR 52.228-15 for additional information on applicability.

15. OFFER GUARANTEE (BID BOND) (SUBMIT WITH PRICE PROPOSAL): Offeror must refer to SF1442 Block 13b (Bid Bond) requirement. Per FAR Clause 52.228-1 Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A legible electronic copy of the original is acceptable. The bid bond will be submitted with Price Proposal in a separate PDF document (do not combine/save with other documents) and shall be named “BID BOND – SOLICITATION NUMBER – OFFEROR COMPANY NAME”.

16. SAFETY AND ENVIRONMENTAL RECORD (SUBMIT WITH PRICE PROPOSAL): Offerors shall submit with their proposal a completed Attachment 07 - Safety or Environmental Violations and Experience Modification Rate (EMR) Form, which supplies the Government information pertaining to your firm’s past Safety and Environmental record. A submitted Attachment 07 represents a certification of your firm’s past Safety and Environmental record identifying serious, willful, or repeat violations from OSHA or any EPA violations within the last 3 years. Please attach explanation for any violations.

16.1. All Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead and included with the completed Attachment 07.

16.2. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (N1CCI) by completing/submitting ERM-6 Form and providing the rating on letterhead from NCCI. Include this letter with the completed Attachment 07. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau and include this letter with the completed Attachment 07.

16.3. A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The information provided, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Offerors with an EMR greater than 1.0 will be considered ineligible and will not be evaluated.

17. VETS-4212, Federal Contractor Veterans’ Employment Report (SUBMIT WITH PRICE PROPOSAL): Offerors are required to provide verification of their submission of the annual form VETS-4212 (https://www.dol.gov/agencies/vets/programs/vets4212). This verification shall be the emailed confirmation of receipt notification sent to the offeror after successful submission of their report.

18. PERFORMANCE PERIOD: Refer to SF1442, Block 11, for performance period. Performance period shall be commenced upon receipt of written Notice to Proceed (NTP) performed in concurrent or sequential phases as indicated or required.

19. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

20. Section 743(a)(3) of Division C of Public Law 111-117: Companies awarded a contract with the federal government shall comply with the annually reporting requirements of 52.204-14, Service Contract Reporting Requirements and 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts. Note that the contracting officer shall make the contractor’s failure to comply with the reporting requirements a part of the contractor’s performance information under FAR Subpart 42.15.

21. WAGE DETERMINATION: Wages for all contractors and subcontractors must comply with Davis Bacon Wage Determinations. The current determination is DBA FL20210103, June 24, 2022. See Attachment 05. Be advised the determination that is current at the time of the Contract award is the determination that will apply for the project. Current determinations are always available at: https://wdolhome.sam.gov/.

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

1. PROPOSAL PREPARATION INSTRUCTION:

1.1. The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including attachments and any issued amendments.

1.2. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

1.3. In order for proposals to receive full consideration for award, offerors should ensure that the information furnished in support of the proposal is factual, accurate, and complete, and directly responds to the requirements of this solicitation.

1.4. These instructions prescribe the format for the proposal and describe the approach for the development of proposal data. Also, are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

PROPOSAL SUBMISSION

2. PROPOSAL SUBMISSION:

2.1. All proposals shall be submitted by the Prime Offeror SDVOSB no later than (NLT) closing date and time specified in SF1442, Block 13a. (or as amended on SF 30) via email at adriana.gamm@va.gov. NO OTHER FORMS OF SUBMISSION WILL BE ACCEPTED.

2.2. Your proposal shall be submitted as portable data files (pdf), and documents submitted shall be no larger than 8 Mega Bytes (MB) in size. Send document in separate files as deem necessary. The offeror is responsible to verify that the Government has received the proposals.

2.3. Undeliverable emails due to an offeror’s proposal size, using wrong email address, or else, is not the responsibility of the Government.

2.4. To be considered and accepted as timely the proposal must be received in its entirety prior to the deadline. Failure to provide a proposal in its entirety prior to the deadline will render the proposal noncompliant.

CONTRACT AWARD

3. CONTRACT AWARD:

3.1. It is the Government’s intent to award one (1) firm-fixed price contract resulting from this solicitation to the responsible offeror whose proposal, conforming to the solicitation, is fair and reasonable, and has been determined to be the most advantageous to the Government, non-price, price, and other factors considered. The proposals must conform to the solicitation requirements and judged to represent the best value to the Government. The source selection process will utilize FAR 36 and FAR 15 to evaluate proposals and award the contract.

3.2. Intent for No Discussions: Offerors are hereby advised that the Government intends to evaluate proposals and award a contract without conducting discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to contact offerors and/or hold discussions if the Contracting Officer determines them to be necessary. Offerors are cautioned that discussions may not be conducted, and Offerors should not assume that they will have an opportunity to revise their proposals after submission.

3.3. All evaluation factors other than price, when combined, are approximately equal to price. As differences in factor ratings and relative advantages and disadvantages become less distinct, difference in price may become the discriminating factor in determining the most advantageous offer. Conversely, as differences in price become less distinct, differences in ratings and relative advantages and disadvantages between offers are determinative.

PROPOSAL REQUIREMENTS AND FORMATTING

4. PROPOSAL REQUIREMENTS AND FORMATTING:

4.1. Proposals shall be typewritten, with fonts no smaller than 10 points, with page layout no smaller than ½” top, bottom and ½” side margins, single space, paginated, portrait mode or letter size paper; except charts may be displayed in landscape mode.

4.2. Solicitation forms requiring to be completed shall be typewritten with fonts no smaller than 9 points.

4.3. No hyperlinks or electronic media will be allowed or considered.

4.4. Any conceptual drawings, one-line diagrams, etc. included in your proposal, shall be submitted as portable data files (pdf).

4.5. Strongly recommend formatting your technical proposal factor by factor, as listed in the solicitation. Stick to the page limits.

4.6. Proposals which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient and will not be considered an appropriate response. It is the offeror’s responsibility to insure the completeness of the proposal.

4.7. Offers that do not propose to perform all the work required by the solicitation will not be considered.

4.8. Proprietary Data: Each page of the offeror’s proposals must be reviewed and marked as to proprietary data content by the offeror in strict compliance with FAR 52.215-1. Also, see FAR 3.104-4. A single blanket statement at the front of the proposal is not acceptable. Failure to mark every page will subject the proposal to public release through Freedom of Information Act (FOIA) requests.

4.9. Proposals submitted in response to this solicitation shall be signed by the SDVOSB 51% owner and dated.

TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

5. TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s technical proposal:

TECHNICAL PROPOSAL:

(a) Cover Page with: Solicitation Number, Project Title and Project Number, Company Information (company name, principal point of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UEI) number, Cage code, etc.)

(b) Table of Contents

(c) Required Submittals for Factor 1 – Relevant and Recent Past Performance

(d) Required Submittals for Factor 2 – Technical Approach

(e) Required Submittals for Factor 3 – Project Planning/Safety/Infection Control/Quality Control

(f) Required Submittals for Factor 4 – Project Schedule

*** TECHNICAL PROPOSAL SHALL NOT INCLUDE PRICING DATA ***

PRICE PROPOSAL PREPARATION INSTRUCTIONS

6. PRICE PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s Price Proposal:

(a) Cover Page with: Solicitation Number, Project Title and Project Number, Company Information (company name, principal points of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UEI) number, Cage code, etc.)

(b) Table of Contents

(c) Signed SF 1442 by the SDVOSB, with Blocks 14-20C completed including acknowledgement of any Amendments issued.

(d) Completed Price Schedule.

(e) Price Proposal Breakdown to support price proposed.

(f) Verification of the annual form VETS-4212, Federal Contractor Veterans’ Employment Report. (Refer to General Information Section, paragraph 17 for details.)

(g) Copy of current VetBiz SDVOSB certification.

(h) Completed Experience Modification Rate (EMR) Form shall be submitted in a separate PDF document (do not combine/save with other documents).

(i) Bid Bond-SF24 “legible scan copy in pdf format” The bid bond will be submitted in a separate PDF document (do not combine/save with other documents) and shall be named “BID BOND SOLICITATION NUMBER – OFFEROR COMPANY NAME”. (Refer to General Information Section, paragraph 15 for details).

(j) Completed Mandatory (LOS) Certification: Completed Mandatory (LOS) Certification Form and VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION) shall be submitted in a separate PDF document (do not combine/save with other documents). (Refer to General Information Section, paragraph 12.1 for details).

7. The proposed prices will be analyzed for fairness and reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Include copy of the Pricing Schedule of the solicitation. Provide a detailed price breakdown for the purpose of evaluating price. The breakdown shall separately at a minimum but not limited to (this is not an all-inclusive breakdown list, DO NOT limit your breakdown to this list) include the following cost elements: Labor (Direct & Indirect), Materials, Material Markups, Material Overhead, Equipment, Subcontractor Cost, Other Direct Costs, Overhead Expenses, Indirect Cost, General & Administrative (G&A) expenses, and Profit. While developing your price proposal please make sure to include all applicable taxes, and government stamps cost.

8. NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-10.

9. PRICE EVALUATION: The Government will initially review pricing independently from the factor evaluation. Price is not rated but will be analyzed for fairness and reasonableness.

III. EVALUATION FACTORS FOR AWARD AND PRICE EVALUATION

The evaluation factors consist of Factor 1 – Relevant and Recent Past Performance, Factor 2 – Technical Approach, Factor 3 – Project Planning/Safety/Infection Control/Quality Control, Factor 4 – Project Schedule. Each factor shall have equal importance.

FACTOR 1: RELEVANT AND RECENT PAST PERFORMANCE

(No page limit)

1) The offeror shall submit a minimum of three (3) and a maximum of five (5) past performance projects that required same or similar work in size and scope of this project and have been completed or substantially complete (at least 50% completed), within the past five (5) years of the issuance date of this solicitation. This may include a past performance from a sub-contractor. Note: Any teaming or proposed sub-contractor arrangement you are submitting as part of the proposal for evaluation must remain intact through contract completion. Completed letter of commitment for key Subcontractor is required. See Attachment 10.

2) Two (2) projects must have been performed in an active healthcare environment. At least (1) one of the projects submitted must be valued at greater than $400,000. At least two (2) shall be greater than $200,000.

3) Provide the following information for each project:

a) Completed Past Performance Survey Sheet, included at Attachment 09.

b) **Completed Past Performance Questionnaire (PPQ), include at Attachment 08.

**If CPARS submission is used to validate past performance, it will be the most recent evaluation in the system (i.e., for projects submitted as completed, the final 100% completed CPARS will be provided). The Government reserves the right to check the Past Performance Information Retrieval System (PPIRS) to verify the accuracy of the CPARS submitted.

4) Past Performance will be evaluated based on information provided and any other past performance information obtained by the Government such as but are not limited to past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), including Federal Awardee Performance and Integrity Information System (FAPIIS), and may contact customers other than those identified by the Offeror when evaluating past performance.

5) While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror and the government is under no obligation to check other sources and/or may not contact all the identified POCs.

6) If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). (Past Performance Questionnaire (PPQ) – Attachment 08).

7) Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact adriana.gamm@va.gov. Offerors shall specify which PPQ if any will be submitted by client with a valid and accurate email and telephone number information.

8) Subcontractor’s Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide, with proposal, a letter of consent from referenced subcontractors authorizing release of their past performance information for this requirement. See sample included at Attachment 11.

9) In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.

NOTE: The Government will perform an independent determination of relevancy of the data provided or obtained. The Government will consider the currency and relevance of the information, source of the information, context of the data, and general trends in contractor performance. The rating for this factor will be expressed as a degree of confidence in the Offeror’s ability to successfully accomplish the contract requirements.

· The Government may place greater importance on projects that most closely resemble the project identified in this solicitation, depending upon overall role and relevancy considerations.

· The Government may place greater importance on projects performed as a prime contractor than as a subcontractor, depending upon overall role and relevancy considerations.

· The Government may place greater importance on projects that were performed at an active VA hospital, depending upon overall role and relevancy considerations.

FACTOR 2 – TECHNICAL APPROACH

(20-page maximum)

(1) In a narrative format, diagrams and/or drawing, describe in detail how the offeror intends to meet or exceed all performance areas stated in the solicitation/statement of work/attachments that are related to Project 573-19-615, Upgrade Motor Control Centers at Building One. Provide technical methods and procedures that reflect a construction approach unique to the site and facility. NOTE: Vague, general narratives that include the restatement of the Statement of Work will be rated less favorably.

(2) Schedule and minimizing downtime are crucial. Describe a plan to complete the project in a timely manner without causing disruptions to facility operations, especially during normal business hours. Also, describe actions to be taken by the offeror if completion of work is anticipated to fall behind schedule. It is critical to the VA mission that services remain intact with minimal disruption.

(3) Describe any technical difficulties that may be encountered in a project of this type. Provide a narrative of preventative measures or potential solutions to overcome these issues that are included in the offeror’s proposal.

FACTOR 3 – PROJECT PLANNING/SAFETY/INFECTION CONTROL/QUALITY CONTROL

(10-page maximum)

(1) Describe your plan for phasing the project in addition to the phasing indicated in the contract documents.

(2) Describe the approach to infection control (IC) and determination of infection control risk assessment for work outside the project area.

(3) Submit Quality Control (QC) monitoring procedures that will ensure a high level of construction quality that applies to the specific and general requirements of the project.

(4) Develop and include procedures involving key subcontractors in the quality of the construction process.

(5) Describe the commissioning process throughout the project.

(6) Provide the precautions the contractor will take to avoid damage to the facility (including how pre-existing conditions will be documented) and the proposed remediation that will take place if any damage is done to existing elements.

(7) Describe the approach to construction safety.

FACTOR 4 – PROJECT SCHEDULE

(5-page maximum excluding the proposed “draft” project schedule)

Submit a preliminary (CPM) Critical Path Method schedule for the construction satisfying the requirements of this project. A practicable schedule showing the order in which the Offeror proposes to perform the work, and the dates on which the Offeror contemplates starting and completing the several salient features of the work (acquiring materials and equipment, mobilization, demolition, installation, commissioning, etc.). The schedule shall be in the form of a progress chart (Gantt chart) of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given point during the period. Most importantly, indicate length of downtime required for any utilities affecting the operation of other parts of the facility on the schedule. The schedule shall show key milestone dates and switchover and start-up of equipment. The schedule is not included in the page limit.