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Attachment A – Government Responses
| Vendor Questions |
| Government Response |
| 1 |
| Can you please clarify Time Periods 1 through 5? |
Are these time periods concurrent or they are one after the other?
This describes the contract periods if the service is continued they will be renewed and run one after the other.
| 2 |
| When is the estimated start date? |
| Estimated start date: August 24, 2019 |
| 3 |
| Completed fill-ins for Provision E.3 52.209-7 (page 37) |
| See E.4 52.209-7 (page 35) |
| 4 |
| The 30 cubic yard roll-off being suggested to use for the regulated medical waste, is it an open-top or enclosed with door access? |
| It is an enclosed container with a door and has a lock that allows us to lock it with a key. |
| 5 |
| Municipal solid waste landfill weight tickets. Are copies of the weight tickets required to accompany the monthly invoice or can the weights be provided on a spreadsheet included with the monthly invoice? |
| We are requiring a copy of the weight tickets. The vendor can also include them on a spreadsheet. |
| 6 |
| When is the anticipated start date? |
| See Response to Number 2 |
| 7 |
| Purchasing, delivering, and installing new compactors has a lead time of 6 to 8 weeks. Will a new contractor be afforded this time to get new compactors on-site? |
| Contractors should provide plan on how they will cover for the compactor until it operational. |
| 8 |
| Due to unforeseen circumstances, can an additional CLIN be added for extra front-end load container tips and overage charges? |
| No extra CLIN will be added |
| 9 |
| Due to the volatile OCC market and strict rules for clean OCC, can an additional CLIN be added for contaminated compactor loads which are rejected? |
| No extra CLIN will be added |
| 10 |
| Due to strict rules for clean comingled recyclables, can an additional CLIN be added for contaminated hauls of the 30 cubic yard open-top? |
| No extra CLIN will be added, currently not collecting comingled recyclables |
| 11 |
| Is this a new contract? |
| No |
| 12 |
| Who is currently servicing Regulated Medical, Solid and Recyclable Waste Collection at VA Facilities? |
| NEIE MEDICAL WASTE SERVICES |
| 13 |
| Is there a historical tonnage amount for Regulated Medical, Solid and Recyclable Waste Collection? |
| Yes, Estimated Annual: |
Regulated Medical: 35,000 pounds Solid: 1,100 tons Recyclable Waste Collection:
· Commingle: 37,500 pounds
· Cardboard: 124 tons
| 14 |
| Are we able to bid just on Regulated medical waste or Solid and recyclable waste? Or do we need to provide a quote for both? |
| NO, we will award to only 1 vendor that can support the entire requirement. |
Must provide bid on all CLINs
| 15 |
| Are we able to do a site visit at the Miami VA Healthcare , Bruce Carter ? |
| Site visit for the Bruce W. Carter VAMC loading dock area will be held on Tuesday July 23, 2019 at 11:00am EST. Meeting location for the site visit will be at the West Patio Entrance to the hospital. |
| 16 |
| Instead of a roll-off for the regulated medical waste, would the users be open to allowing us to put a 20 to 40 foot storage container at the site and be serviced with 96-gallon carts? |
| NO |
| 17 |
| Is the trailer which is to be used for pathological medical waste refrigerated? If so, do they have plug in so that we can keep the material refrigerated? |
| The trailer is not refrigerated. |
| 18 |
| Can we get an estimated poundage of all medical waste from the past 2 years? |
Is the medical waste service requirement for the Key Largo CBOC located at 105662 Overseas Hwy, Key Largo, Florida 33037 or for the Key West CBOC located at 1300 Douglas Circle, Building L-15, Key West, FL 33040?
See response to question 13 for estimated poundage.
Yes , we have the 96 gl Schafer at both locations.
| 19 |
| Can you please arrange for a site visit of the Miami VA Medical Center location? We would like to confirm the compactor and roll-off requirements. Also, to verify a 30cy open-top roll-off is the best choice for paper recycling. |
| See response to question #15. |
| 20 |
| Regarding the Statement of Work for solicitation 36C24819Q0892 we have a question related to the solid waste portion of the pricing pages. As the incumbent, we know that the 35 Yard solid waste compactor (CLINS 0002AB, 1002AB, 2002AB, 3002AB and 4002AB) is currently being exchanged 5 times weekly; however, the pricing pages show it only being exchanged 104 times annually (or twice weekly). |
The attached modification that we received (P00008) increased the service on this compactor from 2 times weekly to 5 times weekly and we wanted to know if the service will remain at 5 times weekly or be reduced back to twice weekly? Please clarify as this is very important related to the service and pricing structure.
See updated SCHEDULE OF SERVICES & PRICING.
CLINS 0002AB, 1002AB, 2002AB, 3002AB and 4002AB have been updated to reflect the following:
· 5 x Pulls per Week (Pull Rate)
· Estimated Quantity of 260 EA.
| 21 |
| Is there a current contract with similar requirements to Solicitation 36C24819Q0892 at the Bruce W. Carter VAMC, Miami FL, or are there separate contracts for these services? |
| NO, the Bruce W. Carter VAMC, Miami FL, only has 1 contract for these services. |
| 22 |
| What is the value of the current contract, or contracts, for the services included in Solicitation 36C24819Q0892? |
| Estimated to be $450k annually |
| 23 |
| What is the name of the current, incumbent, contractor(s) for the services included in Solicitation 36C24819Q0892? |
| See response to question 12. |
| 24 |
| Is the 30-yard roll-off for the Biomedical Waste a standard open top 30 cubic yard roll off container? Is it covered? If it is covered, what type of cover is utilized? |
| See response to question 4. |
| 25 |
| What type of boxes is the Biomedical Waste placed in before being loaded into the 30-yard roll off container? Are the boxes to be provided by the contractor? |
| The waste is first placed in the Red Medical Waste trash bags then into a card board box that is provided by the contractor. |
| 26 |
| What type of boxes is the Pathological Waste placed in before being loaded into the 20-yard trailer? Are the boxes to be provided by the contractor? Is the trailer fully enclosed? |
| The waste is first placed in the Red Medical Waste trash bags then into a card board box that is provided by the contractor. |
| 27 |
| Is sharps disposal included in this contract? |
| Yes, they are part of the medical waste |
| 28 |
| Who may we contact to arrange for a site visit? |
| See response to question #15. |
| 29 |
| CLIN series 0002AC from the Pricing Pages indicates a 30-yard Open Top. However, the Description of equipment from Table 1.1 lists this equipment as a 30-yard COMPACTOR for C&D. Can you please clarify whether CLIN service 0002AC is for a Compactor or an Open Top? There is a considerable price difference between these two types of equipment. |
| whether CLIN service 0002AC is for an Open Top. See attached updated PWS table 3.1 for correction. |
| 30 |
| Table 1.1 lists TWO 35-yard Compactors for Garbage; however, the Pricing Pages include only One 35-yard compactor for Garbage. Can you please clarify whether there are one or two 35-yard compactors for garbage? |
| There is only one 35-yard Compactors for Garbage. See attached updated PWS table 3.1 for correction. |
| 31 |
| The Pricing Pages, CLIN series 0002AE and 0002AF indicate that two additional 30-yard Open Top containers are needed for collection of comingled recyclables and mixed paper for recycling. However, Table 1.1 does not include any 30-yard Open Tops in the required list of equipment. Can you please clarify if the Miami VAMC needs separate open tops for comingled recyclables and mixed paper? |
| Yes, it will be added to table one. |
| 32 |
| In the current recycling market, the per ton fees for processing of recyclables can exceed the landfill disposal rate for garbage. Can the VAMC please add a CLIN for the per ton cost of processing co-mingled recyclables and paper? |
| NO |
| 33 |
| What is the historical annual tonnage for each of these recycle streams: 1) OCC, 2) Comingled recyclables, and 3) mixed paper? |
| See response to question #13. |
| 34. |
| Does the VA own any of the waste containers (ie. compactors, roll-offs, or trailers)? |
| No the VA does not own any equipment listed in table 3.1 |
