36C24818Q0376-001.doc

STATEMENT OF WORK (SOW)

A. GENERAL GUIDANCE

1. Cardiac Laboratory Rental: To establish a contract for the rental of a Cardiac Laboratory for Malcom Randall VA Medical Center, Gainesville, FL.

2. Scope of Work: Provide mobile Cardiac Laboratory and complete set-up to serve as a temporary Cath lab for our patient volume demand and during the completion of the addition of the Cath lab for the Malcom Randall VA Medical Center (VAMC). The work covered under this contract consists of furnishing all labor, materials, tools, equipment, supervision and necessary transportation to provide a fully functional mobile catheterization laboratory, with all required utilities and equipment, at Malcom Randall VA Medical Center.

The Mobile Laboratory must provide all necessary equipment to include, but not limited to: control room, lab procedure room, and ante-room and meets the following requirements.

Overall combined square footage must be at least 400 square feet.

Control Room:

· Climate controlled space with AC/heating with thermometer separate from procedure room.

· Phillips XPER Hemodynamic Workstation with two monitors, 1 for hemodynamics and 1 for recording case details.

· Phillips monitor for live x-ray recording

· Excelera cardiology PACS viewing station (can substitute with WITT)

· Monitor for IVUS/FFR

· Network hook up for transferring FFR images from OCT/TVC systems

· Power and data outlets to support 3 additional VA computers and one printer/copier/fax

· Speaker for intercom for procedure room.

· 2 phones, several phone lines

· Emergency lighting for power outages

· Hard coat flooring non-carpet

· Lead Apron storage rack mounted to wall (8-10 Aprons).

Lab/Procedure Room:

· Phillips flat panel detector X-ray System (Philips Clarity Allura or equivalent system)

· The system must be compatible with our current FFR, IVUS, TVC, OTC and Xcelera

· (4) monitors on boom: 1 hemodynamic 1 IVUS, live x-ray, 1 freeze frame

· 4 pressure channels and cardiac output

· CO2 monitoring

· Acist power injector with outlet

· Suction

· Oxygen (cylinders can be used but will need sufficient location to store)

· Code cart space with defibrillator with outlet.

· Code blue/emergency alert button, wired to main building.

· Data outlets to support four additional computers

· Hard coat seamless flooring

· AC/Heat and climate controlled room with thermostat

· Electrical Outlets all on emergency backup generator.

· Emergency lighting in case of power outage

3. Background: Currently, The Malcolm Randall VA Medical Center has a mobile Cardiac Cath Unit on site. The contract on the current mobile cardiac cath unit expires May 9, 2018. A mobile cardiac cath unit was brought in to allow cardiology to continue service and access to care during construction to the Cath Lab. By having the mobile cardiac cath lab on site, (1) patients were given timely care, (2) no interruptions of access to care, and (3) performed construction to cath lab. A mobile Cardiac Cath Unit is still needed at the Malcolm Randall VA Medical Center. Engineering has scheduled the construction of the Cath lab at Malcom Randall VA Medical Center. To ensure continued service and access to care; there is a need to rent a mobile Cardiac Laboratory.

4. Performance Period: The period of performance is 05/10/2018 to 09/30/2018 with 3 option years.

5. Type of Contract: A firm-fixed-price.

B. GENERAL REQUIREMENTS

This project will provide a rental mobile catheterization laboratory at Malcom Randall VA Medical Center, Gainesville, FL.

The project consists of:

· Provide a rental mobile catheterization laboratory

· Provide set-up and all required utilities and equipment

· Provide service and preventive maintenance of all the equipment during the rental period

· Provide all required maintenance during the rental period

· Provide Philips Clarity Allura X-Ray System or equivalent

· Unit shall connect with existing ramp and fit in space provided

The commercial contractor would be required to provide roundtrip delivery, set up and tear dismounting of the unit. Set up shall include, but not be limited to, connecting the electrical, water and sewage, and telecommunications/data.

Contractor would be responsible for all permits, inspections and modifications to meet code regulations. VA engineering will provide necessary assistance electrical connections and plumbing. We will direct where the Cardiac Laboratory trailers will be placed. Contractor will be responsible for providing repairs of faulty equipment within 24 hours.

C. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES:

Special Requirements

· Contractor shall keep the area cleaned daily and haul away all construction debris. During installation. All materials and construction debris must be in a covered cart when entering and exiting the building.

· At end of performance, contractor shall remove all materials and construction debris from unit removal and restore area to original setting.

· Unit shall connect with existing ramp and fit in designated space.

· Unit shall be an elevated mobile unit to match current deck and space provided.

· Install should be scheduled May 10-13, 2018 to prevent disruption in patient care.

Power Requirements The contractor will be required to provide and install necessary power connectors, wiring distribution, and any ancillary items needed to connect the unit to the current power source.

The government is prepared to provide a single electrical power source as required (3/N/PE AC 480V service fused at 200 amperes 60Hz ±1.0Hz) Maximum Voltage Variation The contractor will analyze the power source to ensure it meets with power requirements for the unit. The government will be responsible for ensuring the quality (voltage, amperes, and voltage variations) to meet the requirements of the unit.

Mobile Grounding The contractor shall be responsible for properly grounding the unit. The contractor shall purchase all necessary grounding material and provide the labor for grounding.

Telephone and Data Service Requirements The mobile unit is supplied with four (4) telephone connections.

The contractor shall purchase and install four (4) Hubbell all weather telephone connections.

X-Ray System Requirements The mobile unit must provide Philips Clarity Allura or equivalent x-ray system installed.

Data Service The contractor shall provide twelve (12) data line connections that utilize RJ-45 outlets.

The contractor shall provide the data connection cables for use with the data line connections. The additional connections will provide data flow for:

XPER Hemodynamic Workstation

Xcelera PACS viewing workstation

Network hook up for their Mobile OCT/TVC system

Pharmacy Pyxis

GE Telligence Nurse Call System Code Blue and Code Red Notification To facilitate the “Code Blue” system; the contractor will provide a duty station with connection to the GE Telligence Nurse Call System. This will require a data line.

Sanitary Sink The mobile unit must provide sanitary sink for us by system operators and patients as needed.

Water

The contractor shall be required to make all necessary water and sewage connections as part of the setup process. The government will provide a suitable water source and a suitable sewage disposal point.

D. GOVERNMENT RESPONSIBILITIES:

The government will be responsible for providing suitable electrical, water and sewage connections to properly operate the mobile unit.

E. CONTRACTOR EXPERIENCE REQUIREMENTS:

QUALIFICATIONS/CERTIFICATIONS

A. The contractor shall be qualified and have the required levels of professional and technical experience to perform the work required by this statement of work.

1.1 EQUIPMENT

· All equipment, tools, etc., shall be properly maintained while on the project and shall be adequate, in quality and capacity, for proper execution of the work.

1.2 SCHEDULING AND HOURS OF WORK

· All work in areas involved shall be scheduled with the VA Engineering Service representative and Cardiology Program Coordinator.

· Work shall be scheduled for proper execution to completion of this contract.

· The contractor will perform this work during normal business hours; however, some work areas access will be after hours and /or during the weekends.

· The 10 holidays observed by the Federal Government, i.e., New Year’s Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas or any other day specifically declared by the President of the United States to be a national holiday.

· For the transition period of current contract and new contract, preferably a weekend or holiday install to provide little to no disruption to service.

· Install should be scheduled May 10 – 13, 2018 to prevent disruption in patient care.

1.3 SITE VISITS

· Job site shall be visited to verify all existing conditions and dimensions and the extent of work involved with the VA Engineering Service representative. Visits to the site may be made by appointment only, during regular business hours, with the VA Contracting Officer Representative (COR).

1.4 INSPECTIONS

· All work shall be inspected during installation and at final completion by the VA technical representative.

1.5 SAFETY REGULATIONS

· All applicable safety regulations shall be observed during all work of this contract.

· The VA Safety Officer shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract.

· Provide the necessary barricades/signage where required.

CONTRACTOR PERSONNEL SECURITY AND PRIVACY REQUIREMENTS

PERSONNEL SECURITY REQUIREMENTS

· VA Police will issue identification badges to contractors, employees and sub-contractors which must be worn at all times when on VA property.

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