36C24725Q0830_5.docx
DOCX document 18 KB Posted
- Attached to
- J046--FY25: Water Treatment and Chemistry Services for Cooling Towers and Chillers Base plus 4 Year
- Solicitation number
- 36C24725Q0830
About this file
This document is a modification to a previous notice for a Department of Veterans Affairs (VA) solicitation for water treatment and chemistry services. The contract is for FY25, with a base year plus four option years, covering water treatment services for cooling towers and chillers at the Ralph H. Johnson VA Medical Center in Charleston, SC. The solicitation (36C24725Q0830) is a Lowest Price Technically Acceptable (LPTA) procurement with a response deadline of August 25, 2025, at 10:00 AM Central Time.
Key details include a NAICS code of 325998 for miscellaneous chemical product manufacturing, with a set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC). The scope involves water treatment services for TRANE chillers and EVASCO cooling towers, requiring monthly on-site service, potential emergency response within 100 miles, and digital reporting via email/PDF. Vendors must provide chemical delivery, testing supplies, and follow manufacturer instructions and best practices. The contracting officer is Terri Hudson, and all responses must be submitted electronically to terri.hudson@va.gov.
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| File | Type | Posted |
|---|---|---|
| 36C24725Q0830_1.docx | DOCX document |
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Text version
Modification to a Previous Notice Modification to a Previous Notice
| SUBJECT* |
| FY25: Water Treatment and Chemistry Services for Cooling Towers and Chillers Base plus 4 Year |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 35404-5088 |
| SOLICITATION NUMBER* |
| 36C24725Q0830 |
BASE NOTICE TYPE
| RESPONSE DATE/TIME/ZONE |
| 08-25-2025 10:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 3 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| J046 |
| NAICS CODE* |
| 325998 |
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Tuscaloosa VA Medical Center 3701 Loop Road East Tuscaloosa AL 35404-5088
POINT OF CONTACT*
Contracting Officer Terri Hudson terri.hudson@va.gov
***EMAIL ONLY***
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Ralph H. Johnson VA Medical Center
Attn: Engineering
109 Bee Street
Charleston SC
| POSTAL CODE |
| 29401 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Clarification Questions:
1. System Scope & Access Could you kindly confirm the approximate number and type of cooling towers, chillers, and any closed-loop systems (e.g., hot water, glycol) that will be covered under this contract?
Information is in Introduction to PWS. Chiller type-TRANE; Cooling Tower type EVASCO.
1. Chemical Delivery & Storage Will the VA accept routine chemical deliveries (e.g., in totes or drums) to a designated mechanical area on site, or are there restrictions on storage location, access hours, or container size?
Information is in PWS. Chemical and testing Supplies. See item 9, 10. Vendor must consult with Boiler/Chiller plant manager on details.
1. Service Schedule Expectations Is monthly on-site service expected for all systems? Would any systems require seasonal startup/shutdown support, or is year-round service anticipated?
Follow PWS, manufactures instructions and best practices. (See performance requirements.)
1. Corrosion Coupon Program Will the contractor be expected to provide corrosion coupons and holders, or are those already installed on site? If so, are we responsible for full analysis and reporting?
Follow PWS, manufactures instructions and best practices.
1. Reporting Requirements Would you prefer digital service reports to be submitted via email/PDF, or is there a VA platform (such as TMS or SharePoint) required for uploads?
Digital service reports via email/PDF is acceptable. If this changes we will advise.
1. Emergency Support Are vendors expected to offer 24–48 hour emergency response for water quality or biological issues (e.g., suspected Legionella events)? If so, please confirm expected response time and point of contact protocol. Information in PWS under Chemical water Treatment Contractor Qualifications Item 3. (Must be within a 100 miles of the site to provide a reasonable response time.)
1. Evaluation Factors Will the evaluation be conducted strictly under a Lowest Price Technically Acceptable (LPTA) approach, or will the government consider past performance or technical narrative as part of a broader assessment? Defer to CO
1. Labor vs. Materials Breakdown Should chemicals, corrosion analysis, and testing be priced as separate line items, or should these be bundled into a flat monthly rate?
Defer to CO
1. Annual Estimate (for Planning) While we understand that previous vendor data isn’t provided, would you be able to share a rough estimate of expected annual service frequency or volume of chemical usage to help us appropriately size our proposal?
No information.
| *= Required Field |
| Modification to a Previous Notice |
Modification to a Previous Notice
File details come from the government source that posted it. Updated .