S06 - 36C24721Q0126 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

0001 12-01-2020

Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901

Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901

To all Offerors/Bidders

36C24721Q0126

12-01-2020

X

X X

X 1

The purpose of this amendment is to post the timely question requested in regards to solicitation 36C24721Q0126 and provide answers. Photos of the warming kitchen have been provided.

There are no other changes to the solicitation as a resulted of this amendment.

James E. Boles Jr.

Contracting Officer

CONTINUATION PAGE

1. Who is the current contractor, how long have they been performing this service?

Tymy’s Gathering Table, LLC has held this contract since September 16, 2020.

2. Has this SOW increased/decreased since the current contract?

No.

3. Can any food be prepared on site to include (coffee, tea, soups…etc.) or must All food be prepared and brought to serve from the kitchen serving window?

All food must be prepared off-site with the exception of beverages (hot and cold).

4. Will there be a facility walk through, photos or video provided of the warming kitchen?

Photos or drawing will be provided, due to the requiring date of this contract a site visit will not be conducted.

5. Will the contractor be setting up a serving line for patient selection or preparing premade trays?

Serving line. Meals are served to Residents, not self-service.

6. Will patients be served in their rooms or will patients come to the cafeteria for meals?

Residents will present to the cafeteria for meals. In the event that it is known in advance that a Resident is unable to present for meal service, the contractor is notified and a meal is reserved for the Resident. Residents are not served in their rooms.

7. Will any docking stations and retherm trays, cabinets, and equipment be needed for patients to be served in their rooms?

No. Residents are not served in their rooms.

8. Will there be hard plates, forks, knives provided or is contractor expected to bring cutlery? And if so, can this be disposable ware?

The contractor is responsible for providing all serving ware. Please see section: 5.8.6 in solicitation.

Food & Supplies: The purchase and storage of all food, supplies, and serving ware are the sole responsibility of the Contractor, and must meet the specifications below:

Disposable plates (9” meal plates, small plates, bowls, and fruit dishes);

Sixteen (16)-ounce cups suitable for hot and cold beverages;

Disposable eating utensils and serving trays for maintaining hot and cold food items;

9. Will there be an office provided for the Food Manager and assistant?

No office space is provided, see Government furnished property in the PWS.

10. Will the contractor be allowed to store any food, materials or equipment in Government provided warming kitchen?

Yes. The contractor may store food in government furnished reach in refrigerator, reach in freezer, and cabinets of warming kitchen.

11. Will cash, accounting services or a cashier be needed or is this a free service for patients only?

The service procured through this solicitation is considered part of the care provided by the VHA to Veterans. No accounting services are necessary.

12. Will the feeding be opened to others apart from the patients within the VA facility?

No. Meals are only to be provided to Residents of the Domiciliary.

13. Was another company holding the contract previously or is this a new contract?

There is a contractor currently providing this service. This is not a newly developed requirement.

14. Is there a budget the VA would like to keep the food cost close to for the breakfast, lunch, dinners, and snacks?

This cannot be provided since it would be given guidance on pricing you should produce. The offeror/quoter shall provide their own pricing to perform the requirement as outlined in the PWS.

15. Our company is out of California and does this same type of work on the state level for lots of government agencies (CalFire, US Navy, etc.) here via a large traveling food trailer or local rental kitchen. Would we be able to compete for this contract and submit all of our California licenses and then get Georgia/Atlanta food permits for our food trailer if we are the winner of the contract?

All licenses and permits must be furnished with your quote as required by the instructions to offerors. Not providing this could result in noncompliance with the instructions to offers and the quote disqualified. See section 8 of 52.212-1 for all required documents under technical, there is a few.

16. Who is providing this service presently? What is the Price now?

Tymy’s Gathering Table, LLC, current pricing cannot be provided as this could be considered proprietary information, however, you can search FPDS for the current contract and recent awarded pricing.

17. Is this a New Service? Has the requirement changed in scope or number of meals served from past years?

No, this is not a new service. The scope of the requirement has changed in past years. The number of required meals has not changed in past years.

18. The meal counts are Estimated? What is your historical meal count for Breakfast, Lunch and Dinner? Daily and monthly.

Meal counts are not estimated. The census is provided to the contractor by 3pm on the day before.

A historical value is unable to be determined, as the census fluctuates based on several factors.

The maximum census for the facility is 61 Residents.

19. Is there a guaranteed minimum number of meals?

There is no guaranteed minimum. Please see section B.2 in the solicitation for number of meals requested per year.

20. Contractor should have some minimum of service to meet overhead and indirect costs. Does VA provide Covid PPE?

The Atlanta VAHCS will provide the PPE necessary in accordance with VHA COVID-19 guidelines for contract staff on site. Any additional PPE is the responsibility of the contractor.

Disposable gloves are the responsibility of the contractor.

21. Can I make a Site Visit to your facility?

Photos or drawing will be provided, due to the requiring date of this contract a site visit will not be conducted.