36C24626Q0158.docx

36C24626Q0158

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24626Q0158 12-10-2025 harold mcquillia 757-315-3430 12-30-2025 12pm

EST

Harold McQuillia Jr.

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 X X 541330 $25.5 Million N/A X Department of Veterans Affairs Charles George VAMC 1100 Tunnel Road Asheville

NC

28805 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin

TX

78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page

CONSTRUCTION PROGRAM AND RELATED SERVICES

Period of Performance: 2/1/2026 - 1/31/2027 with four (4) option years.

See Section B2 for the Schedule of Services.

See Section B3 for the Performance Work Statement.

See Section E1 for the Instructions to Offerors.

See CONTINUATION Page X X Harold McQuillia Jr.

Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Harold McQuillia Jr.

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Project Consultant Contract Period: Base POP Begin: 02-01-2026 POP End: 01-31-2027 PRINCIPAL NAICS CODE: 541330 - Engineering Services PRODUCT/SERVICE CODE: R425 - Support - Professional: Engineering/Technical

Sr. Construction/Project Manager

POP Begin: 02-01-2026 POP End: 01-31-2027

Construction/Project Manager

POP Begin: 02-01-2026 POP End: 01-31-2027

Sr. Engineer

POP Begin: 02-01-2026 POP End: 01-31-2027

Engineer

POP Begin: 02-01-2026 POP End: 01-31-2027

Sr. Quality Assurance Representative

POP Begin: 02-01-2026 POP End: 01-31-2027

Quality Assurance Representative

POP Begin: 02-01-2026 POP End: 01-31-2027

Fire Protection Engineer

POP Begin: 02-01-2026 POP End: 01-31-2027

Commissioning Engineer

POP Begin: 02-01-2026 POP End: 01-31-2027

Specification Writer

POP Begin: 02-01-2026 POP End: 01-31-2027

Claims Analyst

POP Begin: 02-01-2026 POP End: 01-31-2027

Sr. Estimator

POP Begin: 02-01-2026 POP End: 01-31-2027

Estimator

POP Begin: 02-01-2026 POP End: 01-31-2027

Sr. Scheduler

POP Begin: 02-01-2026 POP End: 01-31-2027

Scheduler

POP Begin: 02-01-2026 POP End: 01-31-2027

Construction Project Coordinator

POP Begin: 02-01-2026 POP End: 01-31-2027

Sr. Architect

POP Begin: 02-01-2026 POP End: 01-31-2027

Architect

POP Begin: 02-01-2026 POP End: 01-31-2027

Sr. Construction Inspector

POP Begin: 02-01-2026 POP End: 01-31-2027

Construction Inspector

POP Begin: 02-01-2026 POP End: 01-31-2027

Sr. Space Planner

POP Begin: 02-01-2026 POP End: 01-31-2027

Space Planner

POP Begin: 02-01-2026 POP End: 01-31-2027

Sr. CADD

POP Begin: 02-01-2026 POP End: 01-31-2027

CADD

POP Begin: 02-01-2026 POP End: 01-31-2027

Sr. Project Administrator

POP Begin: 02-01-2026 POP End: 01-31-2027

Project Administrator

POP Begin: 02-01-2026 POP End: 01-31-2027

Clerk/Word Processor

POP Begin: 02-01-2026 POP End: 01-31-2027

Project Consultant Contract Period: Option 1 POP Begin: 02-01-2027 POP End: 01-31-2028

Sr. Construction/Project Manager

POP Begin: 02-01-2027 POP End: 01-31-2028

Construction/Project Manager

POP Begin: 02-01-2027 POP End: 01-31-2028

Sr. Engineer

POP Begin: 02-01-2027 POP End: 01-31-2028

Engineer

POP Begin: 02-01-2027 POP End: 01-31-2028

Sr. Quality Assurance Representative

POP Begin: 02-01-2027 POP End: 01-31-2028

Quality Assurance Representative

POP Begin: 02-01-2027 POP End: 01-31-2028

Fire Protection Engineer

POP Begin: 02-01-2027 POP End: 01-31-2028

Commissioning Engineer

POP Begin: 02-01-2027 POP End: 01-31-2028

Specification Writer

POP Begin: 02-01-2027 POP End: 01-31-2028

Claims Analyst

POP Begin: 02-01-2027 POP End: 01-31-2028

Sr. Estimator

POP Begin: 02-01-2027 POP End: 01-31-2028

Estimator

POP Begin: 02-01-2027 POP End: 01-31-2028

Sr. Scheduler

POP Begin: 02-01-2027 POP End: 01-31-2028

Scheduler

POP Begin: 02-01-2027 POP End: 01-31-2028

Construction Project Coordinator

POP Begin: 02-01-2027 POP End: 01-31-2028

Sr. Architect

POP Begin: 02-01-2027 POP End: 01-31-2028

Architect

POP Begin: 02-01-2027 POP End: 01-31-2028

Sr. Construction Inspector

POP Begin: 02-01-2027 POP End: 01-31-2028

Construction Inspector

POP Begin: 02-01-2027 POP End: 01-31-2028

Sr. Space Planner

POP Begin: 02-01-2027 POP End: 01-31-2028

Space Planner

POP Begin: 02-01-2027 POP End: 01-31-2028

Sr. CADD

POP Begin: 02-01-2027 POP End: 01-31-2028

CADD

POP Begin: 02-01-2027 POP End: 01-31-2028

Sr. Project Administrator

POP Begin: 02-01-2027 POP End: 01-31-2028

Project Administrator

POP Begin: 02-01-2027 POP End: 01-31-2028

Clerk/Word Processor

POP Begin: 02-01-2027 POP End: 01-31-2028

Project Consultant Contract Period: Option 2 POP Begin: 02-01-2028 POP End: 01-31-2029

Sr. Construction/Project Manager

POP Begin: 02-01-2028 POP End: 01-31-2029

Construction/Project Manager

POP Begin: 02-01-2028 POP End: 01-31-2029

Sr. Engineer

POP Begin: 02-01-2028 POP End: 01-31-2029

Engineer

POP Begin: 02-01-2028 POP End: 01-31-2029

Sr. Quality Assurance Representative

POP Begin: 02-01-2028 POP End: 01-31-2029

Quality Assurance Representative

POP Begin: 02-01-2028 POP End: 01-31-2029

Fire Protection Engineer

POP Begin: 02-01-2028 POP End: 01-31-2029

Commissioning Engineer

POP Begin: 02-01-2028 POP End: 01-31-2029

Specification Writer

POP Begin: 02-01-2028 POP End: 01-31-2029

Claims Analyst

POP Begin: 02-01-2028 POP End: 01-31-2029

Sr. Estimator

POP Begin: 02-01-2028 POP End: 01-31-2029

Estimator

POP Begin: 02-01-2028 POP End: 01-31-2029

Sr. Scheduler

POP Begin: 02-01-2028 POP End: 01-31-2029

Scheduler

POP Begin: 02-01-2028 POP End: 01-31-2029

Construction Project Coordinator

POP Begin: 02-01-2028 POP End: 01-31-2029

Sr. Architect

POP Begin: 02-01-2028 POP End: 01-31-2029

Architect

POP Begin: 02-01-2028 POP End: 01-31-2029

Sr. Construction Inspector

POP Begin: 02-01-2028 POP End: 01-31-2029

Construction Inspector

POP Begin: 02-01-2028 POP End: 01-31-2029

Sr. Space Planner

POP Begin: 02-01-2028 POP End: 01-31-2029

Space Planner

POP Begin: 02-01-2028 POP End: 01-31-2029

Sr. CADD

POP Begin: 02-01-2028 POP End: 01-31-2029

CADD

POP Begin: 02-01-2028 POP End: 01-31-2029

Sr. Project Administrator

POP Begin: 02-01-2028 POP End: 01-31-2029

Project Administrator

POP Begin: 02-01-2028 POP End: 01-31-2029

Clerk/Word Processor

POP Begin: 02-01-2028 POP End: 01-31-2029

Project Consultant Contract Period: Option 3 POP Begin: 02-01-2029 POP End: 01-31-2030

Sr. Construction/Project Manager

POP Begin: 02-01-2029 POP End: 01-31-2030

Construction/Project Manager

POP Begin: 02-01-2029 POP End: 01-31-2030

Sr. Engineer

POP Begin: 02-01-2029 POP End: 01-31-2030

Engineer

POP Begin: 02-01-2029 POP End: 01-31-2030

Sr. Quality Assurance Representative

POP Begin: 02-01-2029 POP End: 01-31-2030

Quality Assurance Representative

POP Begin: 02-01-2029 POP End: 01-31-2030

Fire Protection Engineer

POP Begin: 02-01-2029 POP End: 01-31-2030

Commissioning Engineer

POP Begin: 02-01-2029 POP End: 01-31-2030

Specification Writer

POP Begin: 02-01-2029 POP End: 01-31-2030

Claims Analyst

POP Begin: 02-01-2029 POP End: 01-31-2030

Sr. Estimator

POP Begin: 02-01-2029 POP End: 01-31-2030

Estimator

POP Begin: 02-01-2029 POP End: 01-31-2030

Sr. Scheduler

POP Begin: 02-01-2029 POP End: 01-31-2030

Scheduler

POP Begin: 02-01-2029 POP End: 01-31-2030

Construction Project Coordinator

POP Begin: 02-01-2029 POP End: 01-31-2030

Sr. Architect

POP Begin: 02-01-2029 POP End: 01-31-2030

Architect

POP Begin: 02-01-2029 POP End: 01-31-2030

Sr. Construction Inspector

POP Begin: 02-01-2029 POP End: 01-31-2030

Construction Inspector

POP Begin: 02-01-2029 POP End: 01-31-2030

Sr. Space Planner

POP Begin: 02-01-2029 POP End: 01-31-2030

Space Planner

POP Begin: 02-01-2029 POP End: 01-31-2030

Sr. CADD

POP Begin: 02-01-2029 POP End: 01-31-2030

CADD

POP Begin: 02-01-2029 POP End: 01-31-2030

Sr. Project Administrator

POP Begin: 02-01-2029 POP End: 01-31-2030

Project Administrator

POP Begin: 02-01-2029 POP End: 01-31-2030

Clerk/Word Processor

POP Begin: 02-01-2029 POP End: 01-31-2030

Project Consultant Contract Period: Option 4 POP Begin: 02-01-2030 POP End: 01-31-2031

Sr. Construction/Project Manager

POP Begin: 02-01-2030 POP End: 01-31-2031

Construction/Project Manager

POP Begin: 02-01-2030 POP End: 01-31-2031

Sr. Engineer

POP Begin: 02-01-2030 POP End: 01-31-2031

Engineer

POP Begin: 02-01-2030 POP End: 01-31-2031

Sr. Quality Assurance Representative

POP Begin: 02-01-2030 POP End: 01-31-2031

Quality Assurance Representative

POP Begin: 02-01-2030 POP End: 01-31-2031

Fire Protection Engineer

POP Begin: 02-01-2030 POP End: 01-31-2031

Commissioning Engineer

POP Begin: 02-01-2030 POP End: 01-31-2031

Specification Writer

POP Begin: 02-01-2030 POP End: 01-31-2031

Claims Analyst

POP Begin: 02-01-2030 POP End: 01-31-2031

Sr. Estimator

POP Begin: 02-01-2030 POP End: 01-31-2031

Estimator

POP Begin: 02-01-2030 POP End: 01-31-2031

Sr. Scheduler

POP Begin: 02-01-2030 POP End: 01-31-2031

Scheduler

POP Begin: 02-01-2030 POP End: 01-31-2031

Construction Project Coordinator

POP Begin: 02-01-2030 POP End: 01-31-2031

Sr. Architect

POP Begin: 02-01-2030 POP End: 01-31-2031

Architect

POP Begin: 02-01-2030 POP End: 01-31-2031

Sr. Construction Inspector

POP Begin: 02-01-2030 POP End: 01-31-2031

Construction Inspector

POP Begin: 02-01-2030 POP End: 01-31-2031

Sr. Space Planner

POP Begin: 02-01-2030 POP End: 01-31-2031

Space Planner

POP Begin: 02-01-2030 POP End: 01-31-2031

Sr. CADD

POP Begin: 02-01-2030 POP End: 01-31-2031

CADD

POP Begin: 02-01-2030 POP End: 01-31-2031

Sr. Project Administrator

POP Begin: 02-01-2030 POP End: 01-31-2031

Project Administrator

POP Begin: 02-01-2030 POP End: 01-31-2031

Clerk/Word Processor

POP Begin: 02-01-2030 POP End: 01-31-2031

36C24626Q0158

Page 1 of Page 1 of

B.3 PERFORMACE WORK STATEMENT (PWS)

1.0 OBJECTIVE

The objective of this contract is to provide the Government with the required consultative support services in Construction Program Management and Related Services (CPMRS). The required consultative support services needed to support CPMRS, studies, operations, renovations, and new construction requirements include, but are not limited to: pre-design phase services, design phase services, procurement phase services, construction phase services, claims service, administration services, and technical specialty services. The Contractor will be assigned a single task order for this contract to be billed against. When a project is assigned, the Contractor will work with the VA to develop a Project Task Area Memorandum for the specific assignment. The memorandum will establish the goal to be achieved with the assignment. To monitor the hours spent on the specific projects when assigned, the Contractor will provide monthly breakdowns of the hours spent on each assignment by each assigned Contractor’s Employee along with any travel on each assignment with their monthly invoice. Attachment A is the anticipated hours for identified Task Areas for the contract year and each option years to follow. The timing of projects and actual final quantity of hours per Project Task Area is subject to changes in the Facilities priorities.

2.0 SCOPE

The government requires a broad range of professional and technical consultative assistance related to operations, renovation and new construction programs. This includes assistance in the areas of management, project engineering, planning, scheduling, design reviews, code compliance, testing, record keeping, quality control, cost control, and general oversight of design & construction programs. Assistance is also required for project development through the thirty percent phase so that quality solicitation packages can be developed. This will include Concept Plans, Independent Government Estimates, Schedules, and Technical Specifications for each individual project. The Contractor will assign a Senior Project Manager who will coordinate all services to be performed for the facility and will be responsible for the management of all Contractor Employees assigned to the facilities projects.

Note: "The contracted employees shall not perform inherently governmental functions as defined in the Office of Federal Procurement Policy (OFPP) Letter 92-1, Inherently Governmental Functions and FAR 7.5, Inherently Governmental Functions. It should also be understood that no government employee will be supervising any contract employee, and no contract employee will be supervising any government employee under this contract. Lastly, the contractors shall represent themselves as a contracted employee when engaged in official communications regarding government related program matters".

The Contractor’s Senior Project Manager will receive directions from the Chief, Facility Management Service (Chief, FMS), or an appointed representative for each specific project assigned to the Contractor.

3.0 TASK AREAS

The contractor shall, as directed by the individual Project Task Area Memorandum, support activities related to all, or some of the following areas described in each of the following task areas:

Task Area 1: PRE-DESIGN PHASE SERVICES The contractor shall provide pre-design phase support services that include:

(3.1) Design Programs:

(3.1.1) Assist the government and/or the design programmers in preparing the scopes of the projects.

(3.1.2) Assist in identifying the extent of repairs and alterations work required at the facilities, based on thorough investigations of the conditions of the buildings, systems, and an understanding of future uses of the facilities.

(3.1.3) Assist in identifying the physical parameters of facilities to satisfy government's current construction needs based on Federal, State, and local laws, codes, zoning ordinances, and site configurations.

(3.1.4) Assist in identifying and/or developing all costs required for entire design programs; review the programmer's costs and provide comments to the COR; and provide other cost information for programs if design programmers are not available.

(3.1.5) Review the design programs for "constructability," value engineering, availability of labor and materials, and similar considerations.

(3.1.6) Develop Concept Plans, Independent Government Cost Estimates, Schedules, and Technical Specifications for projects up to a thirty percent design level. The contractor will not finalize plans and specifications for construction and will not be required to have their work signed and sealed by a Professional Engineer. The contractor’s work product will be utilized to develop quality Contract packages for solicitation.

(3.2) Management Plans: Based on the information and requirements developed in the design programs, and working closely with the Chief, FMS, prepare management plans when and as specified for projects. These must establish progress schedules; budgets; identify project participants and their responsibilities; show the relationships between the Government, Architect- Engineer (A-E), Lessors when applicable, and the Construction Manager (CM); and describe management controls.

(3.3) Schedules: The schedules must show all the major milestones involved in the projects, their relationships, start dates, completion dates, and planned durations. These must include allowances for normal delays due to unusual weather and other causes, and to the extent possible, for labor stoppages. After approvals they will be used to monitor project performance.

(3.4) Budgets:

(3.4.1.i) The budgets will account for all funds available and to be made available for the projects, and will identify amounts available for major activities such as predesign, design, construction, procurement, testing, etc. Allowances will also be made for contract modifications and other events.

(3.4.1.ii) The budgets will take into consideration anticipated cost increases for labor and materials based on current and historical information.

(3.5) Project Organization: All major participants in the projects, whether firms or individuals, will be identified (initially, to the extent they are known; later in complete detail), their responsibilities defined clearly, and the relationships and lines of communications between each identified so that all project participants can determine "who does what" whenever the need for such determinations arise.

(3.6) Controls and Procedures: Lines of communications and management controls, showing clearly and simply where authorities are vested and who to turn to when clearances are required for actions, will also be shown, tasks which require correspondence as opposed to those which can be handled verbally will be clearly identified, as will the parties responsible for preparation of the correspondences, issuance of the verbal directives, etc.

(3.7) A-E Selections:

(3.7.1) Based on knowledge of the design programs and the needs of the Government, advise the Chief, FMS on the areas of expertise required by the design architects/engineers.

(3.7.2) Prepare packages containing pertinent information available on the projects and present them to the successful design firms immediately after selection. Brief the design firms on all aspects of the projects.

(3.8) Special Studies: When requested by the Chief, FMS as a part of this Phase, perform special studies such as:

(3.8.1) Investigations of site zoning ordinance restrictions.

(3.8.2) Timing for deliveries of materials.

(3.8.3) Preparation of environmental impact statements.

(3.8.4) Traffic management studies.

(3.8.5) Prospectus development studies for new and existing locations.

(3.8.6) Green Environmental Management Systems analysis.

(3.8.7) Industrial Hygiene reviews.

(3.8.8) Preparation of Concept Plans and identification of Technical Specification’s required.

(3.8.9) System analysis of various infrastructure equipment including but not limited to HVAC, Operations Plant, Electrical Distribution, Chilled Water Distribution, and Domestic Water Distribution.

Task Area 2: DESIGN PHASE SERVICES The contractor shall provide design phase support services that include:

(3.9) Design Reviews:

(3.9.1) Perform design development reviews as required by the Government to verify that the projects are designed in accordance with the approved scope of work, applicable codes, and within the project budget. When requested, participate in the Project reviews of the Project Directives (for establishing construction requirements) and provide professional, administrative, and clerical services to support government during these Project Directive activities. Furnish the Chief, FMS with printouts of the comments pertaining to all reviews, as made by the various parties. At a minimum the following services are required: (3.9.1.1) Minor Renovation & Alterations (R&A) (less than $500,000): Review concepts/tentative, intermediates, pre-finals, and final drawings - at least one detailed technical review and one constructability review per submission.

(3.9.1.2) Major R&A (more than $500,000): Review concepts/tentative, intermediates, pre-finals, and final drawings - at least one detailed technical review and one constructability review per submission.

(3.9.1.3) New Construction Projects: Review completed concept/design intent drawings at approximately the 30% point. Review intermediate drawings at approximately the 60% point. Review pre-final drawings at the 95% point. Review final working drawings at the 100% point (released for construction). Perform a minimum of one detailed technical review and one constructability review per submission.

(3.9.1.4) Pre-printing Reviews: The final working drawings for each type of project shall be reviewed by the CM for completeness and accuracy before printing is accomplished by the Government.

(3.9.1.5) Complexity/Extent of Reviews: All submissions must be prepared accurately, correctly, and of professional quality. Submissions containing errors in calculations, grammatical errors, mistakes in formats or other qualitative deficiencies are unacceptable. (3.9.1.6) Comments: Provide comments to the Chief, FMS in writing; relative to all reviews for each design project.

(3.9.1.7) Additional Reviews: The Government reserves the right to require additional reviews.

(3.9.2) Provide input to the A-Es on constructability, review A-E schedules and budgets, and submit comments to the Chief, FMS regarding feasibility.

(3.9.3) Advise the Chief, FMS and A-Es on the availability of long-lead time items. (3.9.4) Verify that the completed designs comply with government standards and with the scopes of work identified for the projects. Notify the Chief, FMS of any conflicts in the designs which cannot be resolved with the A-Es.

(3.9.5) Expeditiously analyze any shop and work drawings and advise the A-Es on availability of labor and materials.

(3.9.6) Collect comments from all reviewing parties and consolidate them into summaries (this will generally be limited to CM, and occupant agencies). Transmit summaries together with all comments to the Chief, FMS. Include recommendations regarding approvals of design phase submissions.

(3.9.7) Provide timely advice to the A-Es on cost-reducing alternatives which can be employed without impairing the overall quality level of the projects and participate in all Value Engineering workshops.

(3.9.8) Advise the A-Es of any defects, conflicts, ambiguities, discrepancies, or lack of clarity in contract documents, including the use of proprietary materials or processes.

(3.9.9) Ensure that all construction work, including all anticipated general condition items and alternate bid quantities are incorporated in the construction contracts. Advise the A-Es of any omitted portions of the drawings and specifications, which must include current Federal contract performance language, standards, and clauses.

(3.10) Licensed Fire Protection Engineer shall perform design reviews of sprinkler systems, fire alarm systems, egress (safety) requirements, and will be responsible to ensure that designs of these systems and elements comply with National Fire Protection Association (NFPA) requirements. The CM shall schedule and fully coordinate these reviews, obtain and distribute review documents (the plans and specifications), and secure any other data needed for the reviews.

(3.11) Cost Estimates:

(3.11.1) Advise A-Es whenever cost estimates are due and advise the Chief, FMS if any AEs fail to submit any of the required cost estimates on time.

(3.11.2) Review all A-E cost estimates to ensure that they are accurate and that the projects can be completed within the funds available.

(3.12) Cost Control and Reporting:

(3.12.1) Monitor the status of the budgets for the entire projects including redesign, design, construction, CM costs, and any other project-associated costs.

(3.12.2) Update all budgeted cost categories as necessary to maintain an accurate cost picture for the projects.

(3.12.3) Provide monthly reports to the Chief, FMS comparing the project budgets with current obligations, disbursements, and cost projections for completing the projects. (3.12.4) Advise the Chief, FMS immediately whenever a cost category estimate is trending to exceed the funds budgeted.

(3.13) Schedules:

(3.13.1) Within 15 calendar days after the issuance of the notice to proceed (NTP) for each project, submit to the Chief and FMS a system for effectively planning and reporting on the status of that project to ensure completion within the approved schedules. The system shall include computer generated reports and master Critical Path Method (CPM) milestones appropriate for the projects as mutually determined by the CM and the Chief, FMS. (3.13.2) The initial design schedules, to include all A-E activities, will be prepared by the A- Es and incorporated into the master schedules by the CM, subject to the approval of the A-E schedules by the Chief and FMS. The CM shall submit recommendations for acceptance or rejection of A-Es schedules to the Chiefs, FMS.

(3.13.3) The master schedule shall identify activities, scheduling, and show relationships between activities such as "develop concepts, approve concepts, issue invitation for bids," and similar milestone activities, "construction" can be a single activity.

(3.13.4) Work with the parties involved to update the master schedules monthly (or as required) and submit approved revisions to the Chief and FMS not later than the 7th calendar day of each month. As necessary, notify the Chief, FMS and insert explanations to clarify changes from the original scheduling of activities to ensure that all parties have a complete understanding of all activities to be accomplished.

(3.13.5) Provide weekly reports to the Chief and FMS on the status of design. Reports should not exceed one page.

(3.14) Documentation and Meetings:

(3.14.1) Schedule and participate in periodic meetings with the A-Es, other firms, and individuals involved with the projects for the purpose of discussing procedures, progress, problems, scheduling, and other pertinent matters.

(3.14.2) The CM shall document the results of all reviews. The CM will also take minutes of all meetings and provide copies of written reports to the Chief, FMS and all attendees within 7 calendar days. Such minutes/reports shall be fully descriptive of issues, problems, decisions, etc.

(3.15) Problems:

(3.15.1) Advise the Chief, FMS immediately of any problems which are outside the responsibilities of the CM as specified in this contract and individual Project Task Area Memorandums. Suggest resolutions for such problems, upon request from the Chief, FMS and CO as necessary/appropriate.

(3.15.2) Advise the Chief, FMS of any disagreements with A-Es which cannot be resolved by the CM. Make recommendations concerning cost controls, scheduling, levels of effort, and maintaining the approved completion time allocations for submissions and completion of the projects.

(3.15.3) Advise the Chief, FMS of any potential delays in completion of any aspects of the designs; provide recommendations for actions to be taken to keep the projects on schedule.

(3.16) Changes:

(3.16.1) Review all requests for changes in A-E contracts. Submit analyses of the requests and recommend courses of action to the Chief, FMS.

(3.16.2) Review all requests and recommendations for changes to the scopes of the projects, and submit to the Chief, FMS analyses of the effects on the current project scopes, schedules, cost controls, levels of effort, and maintaining the approved completion times allocated for submissions and completion of all work to the Chief, FMS, together with recommended actions and supporting rationale.

(3.16.3) Recommend changes to project requirements when essential to constructability or other reasons.

Task Area 3: PROCUREMENT PHASE SERVICES The contractor shall provide procurement support service that includes:

(3.17) When required in project task area memorandum, assistance in the procurement of the AE(s) and/or the Construction Contract(s) shall be carried out, at the sole option of the Chief, FMS, Project Contracting Officer Representative (COR), and the Project Contracting Officer (CO), in accordance with the Federal Acquisition Regulation (FAR) procedures in effect while the Procurement Phase activities/services are being performed. In this regard, the CM shall consult directly with the Chief, FMS, COR, and CO as necessary to assure full compliance with all procurement statutes, policies, regulations, and procedures. When ordered, the completion of each of the below items shall be a deliverable subject to both the review and approval of the Chief, FMS, COR, and CO. The timing of these activities shall be mutually arranged between the CM and the Government.

(3.17.1) Prepare and transmit draft and final FedBizOpps announcements to the COR and CO.

(3.17.2) The Government shall be responsible for printing and reproduction of procurement documents that will be mailed to potential bidders. The CM shall be responsible for helping to facilitate the distribution of these documents as necessary.

(3.17.3) The CM will be responsible for assembling and providing the documents identified below.

(3.17.3.1) Prepare, assemble, and submit to the COR and CO for approval the Preinvitation.

(3.17.3.2) Prepare, assemble, and submit to the COR and CO for approval the solicitation packages.

(3.17.3.3) Prepare, assemble, and submit to the COR and CO for approval any solicitation amendment(s) packages.

(3.17.4) Carry out an active program to stimulate competition among the construction industry to generate the maximum number of responses possible to solicitations issued. (3.17.5) Participate with the Chief, FMS, COR, and CO in pre-bid conferences with prospective bidders for the construction contracts.

(3.17.6) Review all bids, bidder qualifications, and financial reports and provide recommendations to the Chief, FMS, COR, and CO regarding awards of the construction contracts.

(3.17.7) Participate in conferences and other meetings as requested.

Task Area 4: CONSTRUCTION PHASE SERVICES The contractor shall provide construction phase support service that includes:

(3.18) The CM shall provide construction phase services when requested by the Chief, FMS which may include, but not be limited to, the services set forth below. The CM shall promptly submit all records related to the construction phase to the Government for filing and retention. (3.18.1) Set up job files, working folders, and record keeping systems to be used on the projects. Maintain logically organized construction files and record all incoming and outgoing communications in accordance with the facilities filing system.

(3.18.2) Maintain logs for registering receipt of required submittals, posting dates received and actions taken. Monitor the submittal process to ensure timely submissions, approvals of shop drawings, approvals of samples of materials, other submittals, and provide photographs of the different phases of construction not less often than once every two weeks to support submittals, or as instructed by the Chief, Projects. Notify, in writing, the parties delaying any submittals.

(3.18.3) Progress and Final Photographs. All photographs shall be taken by a competent commercial photographer experienced in architectural photography. For each building, structure, or space under contract for renovation or construction, the CM shall provide: (3.18.3.1) Monthly- Six separate shots in color each month of progress photographs in sharp focus, approximately 8 x10 inches, mounted on 8-1/2x1 1-inch hardboard. Photographs shall be taken on the first working day of each month, whether or not any work was done during the preceding month. Take the photographs from points selected by the Chief, FMS. Label each photograph with a description (what and from where taken), name and location of building, Contractor's name, type of photograph (progress, special, final), and date taken.

(3.18.3.2) Final color photographs, reproduced in duplicate, when the projects are complete, taken on a bright, sunny day. They shall be produced with such artistic skill as to be suitable to the Chief, FMS for exhibition and reproduction. Take exterior photographs from two points of view, one showing the entire front elevation and one side, the other showing the entire rear elevation and remaining side. The front elevation must appear approximately three times the width of the side. For buildings with courtyards or atriums, take additional photographs from two points of view within the courtyards or atriums, each showing two sides. Take ten interior photographs, from points of view selected by the Chief, FMS.

(3.18.3.3) Mechanical Equipment. Color photographs of mechanical equipment, reproduced in duplicate, and taken from points selected by the Chief, FMS. (3.18.4) Maintain computerized financial records and budgetary information on the construction projects, listing in spreadsheet format all obligations, actual disbursements, and potential expenditures. Maintain current, the complete budget status on the projects. Report to the Government not less than monthly on the status and projected final costs of the projects.

(3.18.5) Schedule and conduct weekly progress meetings with all concerned parties to review the projects, discuss problems, and resolve issues as necessary.

(3.18.6) Arrange for and participate in the pre-construction conferences. The CM will also take minutes of these meetings and provide copies of written reports to the Chief, FMS and all attendees within 7 calendar days. Such minutes/reports shall be fully descriptive of issues, problems, decisions, etc.

(3.18.7) Prepare any special reports that may be required by the Chief, FMS.

(3.18.8) Inform the Chief, FMS on the progress of construction work and any activities that affect the Buildings Management or occupant agency personnel.

(3.18.9) Review and provide recommendations on the construction progress schedules. Monitor construction progress. If progress falls behind the established schedules, recommend appropriate actions to the Chief, FMS. Annotate the progress schedules on a monthly frequency showing actual progress achieved and any delays in the schedules.

(3.18.10) Provide various on-going services as follows:

(3.18.10.1) Cost estimating.

(3.18.10.2) Assistance in obtaining permits. (3.18.10.3) Hazardous materials assessments.

(3.18.10.4) Site logistics reviews.

(3.18.10.5) Assistance in obtaining warranties.

(3.18.10.6) Claims avoidance.

(3.18.10.7) Cost reductions.

(3.18.10.8) Coordinate resolutions of punch lists.

(3.18.10.9) Occupancy scheduling.

(3.18.11) Provide drafting services as needed for as-built drawings, with CADD and Revit support.

(3.18.12) Monitor the design clarification process and remind A-Es and other parties involved of the need for timely actions. Maintain logs of all clarifications requested. Provide written notifications to those firms requesting design clarifications, inform them of delays that may be caused, and advise the Chief, FMS accordingly.

(3.18.13) Provide miscellaneous drawings and/or sketches as needed for clarifications or changes.

(3.18.14) Perform reviews of shop drawings and submittals as instructed and provided by the Chief, FMS.

(3.18.15) As-Built Drawings- Maintain at the job sites a current marked set of working drawing prints and specifications (obtained from the Government during the design phase), indicating thereon all changes and deviations from original construction contract documents. Check these marked prints against those maintained by the construction contractors as changes occur; reconcile any differences. Upon completion of construction, deliver the marked set of documents and drawings to the A-Es.

(3.18.16) Prepare documentation relating to contract project phases, including scopes of work, schedules of submissions, cost estimating, etc.

(3.18.17) Within two (2) working days of notice that a situation or occurrence warranting a change order has arisen, provide written analyses to the Chief, FMS addressing recommendations for change orders including all direct costs and potential impacts on project scheduling. For all construction change orders, the CM shall provide a detailed justification concerning any additional construction performance time, from initiation of the change orders through their issuance, procurement of materials, deliveries, installations, and inspections. Relative to any change orders, the CM shall separately address and justify the impact on this contract on the services affected, levels of effort, and pricing; further, as a part of all such documentation, the CM shall also include time, labor, materials, and cost reduction alternatives for both CM services and the construction work involved. Upon request, assist the Chief, FMS in negotiations by providing technical support, prepare the necessary negotiation documentation, and maintain logs of both authorized and disapproved change orders. (3.18.18) Monitor construction contractors' compliance with labor standards provisions and advise the Chief, FMS of any noncompliance.

(3.18.19) Report on construction contractors' compliance with current safety regulations and standards.

(3.18.20) Prepare progress inspection reports, daily logs, and documentation of inspections. Inspect work performed by the general contractors for conformity with the requirements of the construction contracts.

(3.18.21) Maintain list(s) of observed defects and omissions. Provide copies of the list(s) to the construction contractors and the Chief, FMS and whenever changes are made to the list(s), provide copies of those changes to the construction contractors and the Chief, FMS. (3.18.22) Inspect materials and/or workmanship to assure compliance with all construction requirements. Where defects may be covered by ensuing work, the CM will arrange for additional reviews by the Government before the construction work proceeds.

(3.18.23) Recommend rejections of materials and/or workmanship not conforming to contract requirements. Provide written analyses supporting any such rejections.

(3.18.24) Review of all requests for payments submitted by the construction contractors. In all cases, submit recommendations concerning approvals to the Chief, FMS within 3 calendar days of dates payment requests are received.

(3.18.25) Review all pay vouchers submitted by construction contractors in accordance with Davis-Bacon Act requirements. In all cases, review, verify, and report the results to the Chief, FMS within 3 calendar days.

Task Area 5: POST CONSTRUCTION CLAIMS SERVICES (PCCS) The contractor shall provide post construction support services that include:

(3.19) Keep the Government informed of potential disputes. The CM shall review nonconformance issues and claims from the construction contractor(s), and render all assistance which the Government may require, including furnishing reports with supporting information necessary to resolve disputes or defend against claims. The CM may be requested to assist in preparing and assembling appeal files, participate in meetings or negotiations with claimants, appear in legal proceedings, and provide other appropriate assistance.

4.0 KEY PERSONNEL

CPMRS contractor shall assign a Senior Project Manager (PM) and an Alternate Project Manager (APM) to oversee all aspects of the contract. These managers shall report to the Chief, FMS, or an appointed Representative. The Chief, FMS will provide the contractor PM/APM instructions on what is needed for each assigned project through a Project Task Area Memorandum, and it will be the PM/APM responsibility to ensure all contract employees adhere to terms and conditions of the CPMRS contract and its orders. The PM/APM shall have full authority to commit the contractor to matters concerning the contract, etc., and they will be the contractor's authorized point of contact with the Chief, FMS, or an appointed Representative, and the Contracting Officer (CO) and be the supervisor for contractor employees assigned to the contract.

Note: A copy of each contract employee's certified timecard shall be electronically provided via email or hard copy to the Chief, FMS for each pay period from the PM/APM/Company. A spread sheet illustrating each contract employee’s hours per Project Task Area per month will be provided with the monthly invoice. Travel expenses will be included in the spread sheet. Contractor shall provide a brief one paragraph synopsis of the PM and the APM, as well as the resumes of initial team of contract professionals (see list of required disciplines below) anticipated to be assigned in support of the initial two (2) CM Task Area Orders.

Note: Contractor shall be aware that resource requirements may…