36C24624Q0661.docx

36C24624Q0661

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

590-24-3-506-0531 36C24624Q0661 04-18-2024

ZANONA PICKETT

757-722-9961 ext 17596 04-25-2024

1:00 PM

EDT

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 X X 516210 $47 Million

NET 30

N/A X Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin

TX

78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page This is an RFQ for Satellite Services for the Hampton VAMC for a base plus 4 option year contract.

Base Year 5/1/2024 - 4/30/2025 Option Year 1 5/1/2025 - 4/30/2026 Option Year 2 5/1/2026 - 4/30/2027 Option Year 3 5/1/2027 - 4/30/2028 Option Year 4 5/1/2028 - 4/30/2029 See Offerors Instructions 52.212-1 in Section E.

See Offerors Representations & Certifications 52.212-3.

Please fill out as applicable and return with your quote.

See CONTINUATION Page X X

HAROLD MCQUILLIA

CONTRACTING OFFICER

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246

Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://www.tungsten-network.com/customer-campaigns/veterans-affairs/ ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

MONTHLY SERVICE-

DTV-PRG-LI-MO DirecTV Programming - L&I Hampton VA Hospital DirecTV Service 300 Drops Contract Dates 5-1-2024- 4-30-2025 DTV-PRG-LI-SA DirecTV Programming - L&I Hampton VA Dialysis Center DirecTV service 29 Drops contract Dates 5-1-2024- 4-30-2025 Contract Period: Base POP Begin: 05-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 516210 - Media Streaming Distribution Services, Social Networks, and Other Media Networks and Content Providers PRODUCT/SERVICE CODE: S119 - Utilities - Other

ANNUAL PREVENTIVE MAINTENANCE

Contract Period: Base POP Begin: 05-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 516210 - Media Streaming Distribution Services, Social Networks, and Other Media Networks and Content Providers

EQUIPMENT REPAIRS & TELEPHONE SUPPORT AND SERVICE CALLS (NTE $7,500)

Contract Period: Base POP Begin: 05-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 516210 - Media Streaming Distribution Services, Social Networks, and Other Media Networks and Content Providers

OPTION YEAR 1-MONTHLY SATELLITE SERVICES

DTV-PRG-LI-MO DirecTV Programming - L&I Hampton VA Hospital DirecTV Service 300 Drops Contract Dates -5-1-2025 - 4-30-2026 DTV-PRG-LI-SA DirecTV Programming - L&I Hampton VA Dialysis Center DirecTV service 29 Drops contract Dates -5-1-2025 - 4-30-2026 Contract Period: Option 1 POP Begin: 05-01-2025 POP End: 04-30-2026 PRINCIPAL NAICS CODE: 516210 - Media Streaming Distribution Services, Social Networks, and Other Media Networks and Content Providers

ANNUAL PREVENTIVE MAINTENANCE

Contract Period: Option 1 POP Begin: 05-01-2025 POP End: 04-30-2026

EQUIPMENT REPAIRS & TELEPHONE SUPPORT AND SERVICE CALLS (NTE $7,500)

Contract Period: Option 1 POP Begin: 05-01-2025 POP End: 04-30-2026

OPTION YEAR 2- MONTHLY SATELLITE SERVICES

DTV-PRG-LI-SA DirecTV Programming - L&I Hampton VA Hospital DirecTV Service 300 Drops Contract Dates - 5-1-2026 – 4-30-2027 DTV-PRG-LI-MO DirecTV Programming - L&I Hampton VA Dialysis Center DirecTV service 29 Drops contract Dates 5-1-2026 -4-30-2027 Contract Period: Option 2 POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 516210 - Media Streaming Distribution Services, Social Networks, and Other Media Networks and Content Providers

ANNUAL PREVENTIVE MAINTENANCE

Contract Period: Option 2 POP Begin: 05-01-2026 POP End: 04-30-2027

EQUIPMENT REPAIRS & TELEPHONE SUPPORT AND SERVICE CALLS (NTE $7,500)

Contract Period: Option 2 POP Begin: 05-01-2026 POP End: 04-30-2027

OPTION YEAR 3- MONTHLY SATELLITE SERVICES

DTV-PRG-LI-SA DirecTV Programming - L&I Hampton VA Hospital DirecTV Service 300 Drops Contract Dates -5-1-2027 -4-30-30-2028 DTV-PRG-LI-MO DirecTV Programming - L&I Hampton VA Dialysis Center DirecTV service 29 Drops contract Dates -5-1-2027 -4-30-2028 Contract Period: Option 3 POP Begin: 05-01-2027 POP End: 04-30-2028 PRINCIPAL NAICS CODE: 516210 - Media Streaming Distribution Services, Social Networks, and Other Media Networks and Content Providers

ANNUAL PREVENTIVE MAINTENANCE

Contract Period: Option 3 POP Begin: 05-01-2027 POP End: 04-30-2028

EQUIPMENT REPAIRS & TELEPHONE SUPPORT AND SERVICE CALLS (NTE $7,500)

Contract Period: Option 3 POP Begin: 05-01-2027 POP End: 04-30-2028

OPTION YEAR 4- MONTHLY SATELLITE SERVICES

DTV-PRG-LI-SA DirecTV Programming - L&I Hampton VA Hospital DirecTV Service 300 Drops Contract Dates 5-1-2028 – 4-30-2029 DTV-PRG-LI-MO DirecTV Programming - L&I Hampton VA Dialysis Center DirecTV service 29 Drops contract Dates 5-1-2028 -4-30-2029 Contract Period: Option 4 POP Begin: 05-01-2028 POP End: 04-30-2029 PRINCIPAL NAICS CODE: 516210 - Media Streaming Distribution Services, Social Networks, and Other Media Networks and Content Providers

ANNUAL PREVENTIVE MAINTENANCE

Contract Period: Option 4 POP Begin: 05-01-2028 POP End: 04-30-2029

EQUIPMENT REPAIRS & TELEPHONE SUPPORT AND SERVICE CALLS (NTE $7,500)

Contract Period: Option 4 POP Begin: 05-01-2028 POP End: 04-30-2029

Page 1 of Page 1 of

B.2 PERFORMANCE WORK STATEMENT (PWS)

Satellite Television Services Preventive Maintenance and Repair Hampton VA Medical Center Electronics Shop Facilities Management Service

1. General. The contractor is to perform a site survey of the VA Medical Center, Hampton. The contractor shall maintain current equipment to include all labor, tools, equipment, supplies, materials, expertise and supervision necessary to maintain a High Definition and/or Standard Definition Digital Satellite Television reception package to the VA Medical Center, Hampton as outlined below.

B.2 SCHEDULE OF SERVICE

The Contractor shall provide all labor, material, supplies, management and supervision necessary to provide Satellite Television Services Preventive, Maintenance and Repair at the VA Medical Center, Hampton, Virginia. The contract period of performance is from 5/1/2024 – 4/30/2029. Services shall be provided in accordance with the terms and conditions listed herein.

1.1 Channel requirements

1.1a The contractor will maintain the current Direct TV Choice Package throughout the facility. The contract is for an all-inclusive turnkey job to provide High Definition and/or Standard Definition Digital Satellite Television for approximately 329 outlets throughout the medical center. The television network package will have a capability of at least 90 plus channels with space to expand. The package is to include all local channels and at a minimum the channels listed below in 1.1b and any available sports channels. The contractor is to maintain connections for the four (4) VA information channels that are currently in-place, which feed throughout the facility.

1.1 b Minimum Channel format is as follows:

1.2 Changes in Channel Selection

1.2a. The VA reserves the right to increase the number of television channels required during the course of the contract and modify the contract for any additional channels, equipment and service that is requested.

2. Equipment. Currently all equipment is in-place and owned by the VA to support the existing channel set-up and network requirements.

Head-End and Main Peripheral Equipment

2.1a. The current equipment is the property of the V.A. Medical Center. The Contractor will maintain the current equipment and components in order to have a completely functional satellite television network.

2.1b. Main Equipment Locations

· Main Satellite Dish – Roof Building 137.

· Head-End and peripheral equipment and components such as: Multiplexers / Combiners / Main Amplifiers / Receivers - Room 1C131, Building 137.

· Head-End and peripheral equipment and components such as Multiplexers / Combiners / Main Amplifiers /Receivers -Room AG15S, Building 113A

· Individual/Stand-alone Satellite Dishes located at Buildings 10, 13, 15, 37, 114, 27, 66, 36, and 52.

2.1c. Head-End and main peripheral equipment shall be maintained, serviced, repaired and or replaced as necessary by the Contractor under the Contract Line Item (CLIN) 3 - Equipment Repairs & Telephone Support and Service Calls.

2.1d. An annual preventative maintenance inspection and service will be accomplished in April each contract year and will invoiced under CLIN 2.

2.1 e. All existing head-end and main peripheral equipment currently in-place shall be used within this contract. The VA reserves the right to include the use of existing equipment at no additional cost to the government.

2.2 Field Distribution Equipment

2.2a. Upon start-up of the new service contract, the Contractor shall verify system functionality for all components and familiarize themselves with the medical center’s complete television set-up. The Contractor is responsible for maintaining the existing programming for all receivers and assuring that channels identified in Section 1.1 are working properly with clear signals.

2.2b. Contractor will verify field distribution signals by going to no less than 5 random locations within each building upon this campus with the COR to assure quality of picture and sound on enduser televisions.

2.2c. All cable to be used is to be RG6 or RG11 per the COR direction.

2.2 d. Known Distribution Equipment Locations (Splitter, Amplifiers & Satellites)

· Bldg 137- C131 Headend o Bldg 7- Electric Shop IT Closet

· Bldg 37 – Crawl Space o Bldg 27 – Warehouse Basement

· Bldg 110 – Room BG-10 o Bldg 37- Crawl Space

· Bldg 110 – Room DG-18 o Bldg 110 – D308 / 3 East

· Bldg 110 – Room B104 o Bldg 110 - Library

· Bldg 110 – Room D108 o Bldg 168 – Room 10

· Bldg 110 – Room B208 o Bldg 110 – B104 - Near Dental

· Bldg 110 – Room B311 o Bldg 110 – C109 o Bldg 110 – Room D308 o Bldg 110 – D210 o Bldg 110 – Room B405 o Bldg 110 – B208 o Bldg 110 – Room D410 o Bldg 110A – C209

· Bldg 110B - Room 2A131 o Bldg 110A – CG42

· Bldg 135 – Room AG-21 o Bldg 110B – 2A-131

· Bldg 135 – Room A123 o Bldg 110 – Room DG18

· Bldg 148 – Room S128 o Bldg 110–DG01D Dialysis Lobby

Dialysis Room AG15S

· Individual/Stand-alone Satellite Dishes located at Buildings 10, 13, 15, 37, 114, 27, 36, 52,and 66.

3. Coordination

3.1 The contractor must coordinate work with the COR. In the absence of the COR contact the Contacting Officer (CO) for further guidance. This coordination includes preventative maintenance, service and all issues relating to the television network.

3.2 The contractor will be escorted by designated staff at all times. Contractor is to coordinate equipment outages through the COR. No equipment is to be taken offline without prior approval from the COR, or CO.

3.3 The COR will be immediately notified whenever equipment, and/or associated component(s) cannot be returned to service for any reason and if television down time is the end result.

4. Maintenance, Emergency Service and Technical Support

4.1 Unlimited technical support via telephone shall be provided during regular business hours Monday through Friday (7:00 AM – 4:30 PM) for the COR or designee. This support is primarily for minor adjustments to components or for informational purposes providing expertise as needed.

4.2 The contractor will be required to provide service 24-hours a day, seven days a week, and emergency callback service. The contractor will provide a 24-hour toll free or local number for service call purposes at the beginning of the contract

4.3 Upon notification from the COR that discrepancies exist within the television network, the contractor must respond within 2 hours to determine the cause and resolution.

· Complete failure of the system (all television signals out of service) must be repaired immediately.

· Signal problems for large areas must be repaired immediately.

· Issues relating to specific channels (signal/sound) shall be corrected within 24-48 hours with the exception of special programming events such as the Super Bowl, World Series & NBA Championship which must be resolved immediately.

· Other Problems within the system will be handled on a case by case basis with the COR based on the level of urgency for repair. When the COR and Contractor cannot agree on a reasonable timeframe for corrective action, the Contracting Officer will determine what is appropriate.

· Failure to respond within established timeframes could result in reports of bad performance and could ultimately result in the loss of Contract.

4.4 Service calls are an inclusive part of the annual contract and will not be invoiced separately. If the Contractor responds to a call from the COR and the problem is not the result of anything within the Contractor’s responsibility under the contract, the Contractor may invoice the Service Call.

4.5. Each contract $7,500 will be set aside for service and repairs. The Contractor shall not exceed the $7,500 annually under Contract Line Item (CLIN) # 3. The Contractor quote all repairs and get written approval from the COR prior to accomplish work. The Contractor will be accountable to the COR for all costs charged to the $7,500 to CLIN #3 with an itemized list of parts and labor. The Federal Government will not be responsible for any Unauthorized Goods or Services.

4.6. The Contractor will perform one (1) preventive maintenance visits per year in March of each contract year, which will be invoiced under CLIN #2. This visit will consist of a yearly preventive maintenance check on the equipment covered listed in Main Equipment listed in 2.1b and perform any necessary equipment repairs, adjustments or recommend replacement.

4.6 a. Visual inspection of all downlink components 4.6.b. Detailed equipment check and status report 4.6.c. Receiver programming check and update

4.6. e. Spot-check on all satellite dishes. Document and report condition of all antenna reflectors and mounts.

4.6.f. Record and report cable tap readings in multiple viewing rooms 4.6.g. Subjective check and report audio and video quality in multiple viewing rooms 4.6.h. Check Main peripheral equipment wiring

5. Other Station Rules and Guidelines. The contractor will adhere to the following station rules.

5.1 All work will be accomplished to industry standards and compliant with the most recent and all its referenced codes and regulations and adopted Dept. of Veteran Affairs, Federal, Commonwealth of Virginia laws, regulations and codes will be complied with.

5.2. This is a hospital environment. The contractor and his personnel are expected to be appropriately dressed (preferably uniformed) and to conduct themselves professionally.

5.3. This is a federal facility as well as a medical center. As such, there is NO tobacco usage allowed inside any federal building or on the grounds except in designated areas. The COR will brief the contractor as to designated smoking areas prior to commencement of the contract. Failure to follow these regulations can result in removal of the worker or contractor from the facility and/or a US Magistrate’s ticket and fine.

5.4 Parking will be in designated lots. Consult with the COR as to allowable parking and material drop-off.

5.5. Any work requiring a shutdown or utility outage will be requested in advance and scheduled by the COR prior to the work being accomplished.

5.6. The contractor will coordinate his activities with the COR to identify any smoke or fire barriers that must be penetrated or disrupted as a result of this contract and shall restore the fire barrier to its rating through the use of fire-stopping. The contractor and his personnel shall be trained and certified to use and apply fire-stopping prior to its application and at the contractor’s expense.

5.7. The contractor will exercise extreme care while working to maintain the integrity of the roof in the area of his/her work. Damage to the roof by the contractor due to negligence will become the responsibility of the contractor to repair. The COR and Contractor will inspect the work site together to establish a record of preexisting faults or damage prior to the contractor commencing work.

5.8. The contractor will responsible for ensuring that all the employees and other personnel visiting the work site have and are using the appropriate Personal Protective Equipment (PPE) that addresses the particular hazards found at the site. The contractor will be responsible for the upkeep, issue, and training for the PPE used and maintaining all required documentation.

6. Deliverables. As a part of this Contract, the Contractor will provide written reports and service tickets for all visits. These reports will be provided to the COR at the completion of each service visit.

7. Key Personnel: Key personnel will be identified in the proposal and shall be considered key personnel essential for the successful completion of the work performed under the contract. The contractor agrees that such personnel shall not be removed, diverted or replaced from the work without prior written approval of the CO. The Contractor shall submit written notice of proposed personnel changes to the CO for approval at least thirty (30) business days in advance.

8. Work Hours. The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays. As specified in Paragraph 3, these services will be accomplished during off-duty hours and on weekends. The 10 holidays observed by the Federal Government are:

Juneteenth Day

9. Billing and Payment. The contractor shall submit payment requests monthly in arrears in electronic form via VA’s Electronic Invoice Presentment and Payment System http://www.fsc.va.gov/einvoice.asp. Invoices shall be submitted quarterly, in arrears. The following information must be included on all submitted invoices. Invoices submitted without the following information may be rejected for payment. Invoices shall be submitted monthly, in arrears, and shall include at a minimum:

CLIN/Contract Line Item Date/Dates of Service

10. Security badges will be picked up from the Police Office in Building 36 and will be returned daily by 3:30PM unless other arrangements are made with the COR and the Police Office. Loss Badges can result in administrative fees and fines not to exceed $50.00 USD to replace the loss badge.

B.4 SPECIAL CONTRACT REQUIREMENTS

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, system requirements, and training information for CPARS are available at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor Representatives may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation and the report will be accessible at www.cpars.gov Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official’s narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1-17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection evaluations. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating, “No Comment” in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: “The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment.” Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as “source selection information.” After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determination, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30-day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the contractor’s performance. The oversight provided for in the order and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary.

CONTRACT ADMINISTRATION DATA:

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract.

The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

IN THE EVENT THE CONTRACTOR EFFECTS ANY SUCH CHANGE AT THE DIRECTION OF ANY PERSON OTHER THAN THE CONTRACTING OFFICER WITHOUT AUTHORITY, NO ADJUSTMENT SHALL BE MADE IN THE CONTRACT PRICE TO COVER AN INCREASE IN COSTS INCURRED AS A RESULT THEREOF.

POINT OF CONTACT

Contracting Officer (CO) Harold McQuillia / 757-722-9961 ext 11084 / harold.mcquillia@va.gov

Contracting Officer’s Representative (COR)

TBD

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.4 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.7 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the Contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement’s skills, experience, and credentials meet or exceed the requirements of the contract. If the employee of the Contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

(End of Clause)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause) (End of Addendum to 52.212-4)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2023) (DEVIATION) (JAN 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[X] (5) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (6) [Reserved] [] (7) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (8) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (9) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

[] (10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115–390, title II).

[X] (11)(i) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) (Pub. L. 115–390, title II).

[] (ii) Alternate I (DEC 2023) of 52.204–30.

[X] (12) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

[] (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

[] (14) [Reserved] [] (15) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

[] (16) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (17) [Reserved] [X] (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (19)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[X] (20) 52.219-8, Utilization of Small Business Concerns (SEP 2023) (15 U.S.C. 637(d)(2) and (3)).

[] (21)(i) 52.219–9, Small Business Subcontracting Plan (SEP 2023) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JUN 2020) of 52.219–9.

[] (v) Alternate IV (SEP 2023) of 52.219–9.

[] (22)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (ii) Alternate I (MAR 2020) of 52.219-13.

[X] (23) 52.219–14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

[] (24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

[] (25) 52.219–27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) (15 U.S.C. 657f).

[X] (26) (i) 52.219–28, Post-Award Small Business Program Rerepresentation (SEP 2023) (15 U.S.C. 632(a)(2)).

[] (ii) Alternate I (MAR 2020) of 52.219–28.

[] (27) 52.219–29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)).

[] (28) 52.219–30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) (15 U.S.C. 637(m)).

[] (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

[] (30) l(26) 52.219–33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 657s).

[X] (31) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

[] (32) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (NOV 2023) (DEVIATION) (JAN 2024) (E.O. 13126).

[X] (33) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (34)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[] (ii) Alternate I (FEB 1999) of 52.222-26.

[X] (35)(i) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

[] (ii) Alternate I (JUL 2014) of 52.222-35.

[X] (36)(i) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

[] (ii) Alternate I (JUL 2014) of 52.222-36.

[X] (37) 52.222–37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

[X] (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (39)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[X] (40) 52.222-54, Employment Eligibility Verification (MAY 2022). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

[] (41)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (MAY 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

[] (43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

[] (44)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (OCT 2015) of 52.223-13.

[] (45)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-14.

[] (46) 52.223-15, Energy Efficiency in Energy-Consuming Products (MAY 2020) (42 U.S.C. 8259b).

[] (47)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-16.

[X] (48) 52.223–18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513).

[] (49) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

[] (50) 52.223-21, Foams (JUN 2016) (E.O. 13693).

[] (51)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

[] (ii) Alternate I (JAN 2017) of 52.224-3.

[] (52)(i) 52.225-1, Buy American—Supplies (OCT 2022) (41 U.S.C. chapter 83).

[] (ii) Alternate I (OCT 2022) of 52.225–1.

[] (53)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (NOV 2023) (19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[] (ii) Alternate I [Reserved].

[] (iii) Alternate II (DEC 2022) of 52.225-3.

[] (iv) Alternate III (NOV 2023) of 52.225-3.

[] (v) Alternate IV (OCT 2022) of 52.225-3.

[] (54) 52.225–5, Trade Agreements (NOV 2023) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[X] (55) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[] (56) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

[] (57) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (NOV 2007) (42 U.S.C. 5150).

[] (58) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (NOV 2007) (42 U.S.C. 5150).

[X] (59) 52.229–12, Tax on Certain Foreign Procurements (FEB 2021).

[] (60) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

[] (61) 52.232-30, Installment Payments for Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

[X] (62) 52.232-33, Payment by Electronic Funds Transfer—System for Award…