36C24621R0019_1 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 01-11-2021 590-19-101 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24621R0019_1 01-19-2021

X

This amendment is to answer all RFI's questions and submital instructions.

New proposal due date is 1/26/21 by 4:30 PM

***** Please provide a copy of your CVE letter at the time your proposals are due*******

Keith Norman Contracting Officer

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

(a) GENERAL INSTRUCTIONS:

1. All proposal preparation cost will be the sole responsibility of the Offeror. The Government will not reimburse any firm for their proposal preparation cost.

2. The price, technical response and past performance of each Offeror will be evaluated independently. Offerors shall separately document each of the three factors. Each of the three offer sections shall therefore be labeled with the Offerors name, business address, and VA Solicitation Number.

3. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including these instructions, the terms and conditions, representations and certifications, and technical and past performance requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The offer shall consist of three (3) separate parts:

• Part I – TECHNICAL CAPABILITY

• Part II – PAST PERFORMANCE

• Part III – PRICE

(b) SPECIFIC INSTRUCTIONS

1. PART I - TECHNICAL PROPOSAL – Submit electronic PDF document(s) by email.

Management Approach, Corporate Experience, Key Personnel Qualifications, Construction Schedule, Phasing Plan, Infection Control Plan, Quality Control Plan, Safety Plan and the Contractors plan to minimize interference.

Format as follows:

TAB A: General Information

a. Cover page with Solicitation Number and Project Title

b. Table of Contents

c. Company information to include: DUNS Number, Cage Code, Tax ID Number, Principle points of contact with addresses, phone numbers and email addresses.

TAB B: TECHNICAL CAPABILITY

a. Management Approach – Subfactor 1

b. Corporate Experience – Subfactor 2

c. Key Personnel Qualifications – Subfactor 3

d. Quality Control Plan – Subfactor 4

2. PART II – PAST PERFORMANCE - Submit Past Performance Questionnaires to references. (Solicitation Attachment C)

a. Past Performance Questionnaires: The contractor shall send out the enclosed past performance questionnaires to each of their references listed under the Experience technical factor or any other references that the Offeror deems necessary. The Government will evaluate the quality and extent of Offeror’s performance deemed relevant and recent to the requirements of this solicitation.

b. The references must return the survey directly to the Government Contracting Officer listed on the survey, via email.

3. PART III - PRICE PROPOSAL - Submit electronic PDF document(s) by email.

TAB A: General Information

a. Cover page with Solicitation Number and Project Title

b. Table of Contents

c. Company information to include: DUNS Number, Cage Code, Tax ID Number, Principle points of contact with addresses, phone numbers and email addresses.

TAB B: Offer, Guarantee, and Certifications

a. Complete the SF 1442, Blocks 14, 15, 17, 19, 20A, 20B, 20C and 30. An official having the authority to bind your company contractually must sign and date the SF 1442 Block 30b. One copy of the SF 1442 must bear an original, authorized signature. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP. All sections of the RFP, excluding Instructions to Offerors and Evaluation Procedures Sections, constitute the model contract.

b. Complete the PROPOSAL ITEM LIST on Attachment A. As part of their proposal, each Offeror shall be required to complete the attached Base Proposal Item Price Breakdown Form for the Base Proposal Item only. (Solicitation Attachment A)

c. Complete 52.204-8 Annual Representations and Certifications, paragraph (d) applies to this contract. 52.209-5--complete sections (a) (1) and (2), and 52.209-7 paragraph (b). Print out these provisions in their entirety and submit it with the proposal. Offerors shall submit only those pages that require fill-in.

d. Acknowledgement of Amendments

e. Copy of VetBiz Registry printout showing your firm as a verified SDVOSB.

f. Not completing 52.209-7(b), Information Regarding Responsibility Matters (OCT 2018), will render the proposal technically unsatisfactory and will eliminate the proposal from any further consideration for award.

(c) GENERAL INFORMATION

1. Format for proposal Part I & II shall be as follows:

a. A page is defined as one face of an 8 ½” x 11” sheet of paper containing information.

b. Typing shall not be less than font size 12.

2. Offers shall be submitted via email to the Contracting Specialist, Keith Norman, at Keith.Norman2@va.gov prior to the due date and time identified in the solicitation. Multiple emails will likely be required to submit all attachments. Server capacity is 10MB for file attachments, per email.

3. Each response shall address each factor in the sequence listed and clearly identify which factor is being addressed.

4. There shall be no mention of costs in the Technical Proposal.

5. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by the Contracting Office and the Hampton VA Medical Center:

• New Year’s Day – 1 January

• Martin Luther King’s Birthday – Third Monday in January

• Presidents Day – Third Monday in February

• Memorial Day – Last Monday in May

• Independence Day – 4 July

• Labor Day – First Monday in September

• Columbus Day – Second Monday in October

• Veterans Day – 11 November

• Thanksgiving Day – Fourth Thursday in November

• Christmas Eve – 24 December

• Any other Federal Holiday granted by the President of the United States

RFI Questions for VAMC Hampton

1. Is it the intent of the specification to remove all of the gravel surfacing of the existing roof embedded in the asphalt or coal tar pitch?

Answer: The intent is to remove all loose gravel

2. What is the composition of the existing roof on each section (material in place and type of roof deck)? Answer: Various throughout buildings

3. Are the active leaks in any of the areas where new roofs are being installed?

Answer: Yes, most buildings

4. Has an infrared or other moisture survey being performed? Is a survey required prior to roofing over the existing system? Are the roofs saturated with water?

Answer: No moisture survey, No survey required, some areas have some water puddling

5. Are traditional methods of PVC attachment/installation allowed?

Answer: No all attachment methods must follow plans or be approved by COR if manufacturer instructions conflict.

6. Do the walk pads embedded in asphalt or coal tar pitch need to be removed?

Answer: No

7. Who is responsible for any electrical or mechanical work on this project?

Answer: Prime Contractor

8. Are all the drains open and functioning properly?

Answer: As far the VA knows the drains function properly

9. Alterative Roofing Solutions and ERC share the same mailing address. How can we be assured that bidders are going to receive he same warranty and material pricing?

Answer: See Part 2.C.3 allowing for other manufacturers

10. The roofing specification appears to be proprietary with only one manufacturer listed. This is a very limited specific roofing specification. The windspeed and 30-year warranty are not typical for other VA jobs. Most VA roofing projects remove all existing roofing and build roofs to specific codes.

11. Answer: See Part 2.C.3 allowing for other manufacturers

12. Can any other major roofing manufacturer’s products be used to bid on this project such as: Answer: See Part 2.C.3 allowing for other manufacturers

1. Carlisle

2. Firestone

3. GAF

4. FiberTite

5. Johns Manville

6. Siplast

7. Soprema

8. Sarnafil

· Is the Project Tax Exempt. If yes, will a tax exempt certificate be issued?

Answer: No it is not

· What is the on-site personnel requirement for the project? Can the SSHO, QCM and Superintendent be the same individual, provided has the qualification to perform the duties for all posts.

· Answer: Superintendent may share the SSHO or QCM responsibilities. SSHO and QCM can be the same individual. There must be 2 personnel onsite. Must have the proper qualifications.

· Please provide Asbestos survey report for all the buildings included in the project?

Answer: Providing survey.

· Will a third party air monitoring still be required, for the abatement activity being in the roof and in an open environment? If required whet is the extend of the oversight?

Answer: No, Third party air monitoring is only required for patient areas

· Please, provide/confirm availability for location of GC trailer, parking for crews and crane laydown area. where can the GC plan on being provided a staging area? will there be staging / laydown areas at all buildings? Provide sizes and locations.

Answer: Trailer and crew parking will be located in the Medical contractor Laydown area approximately 200 yards west of building 15. Staging areas for each building are noted on T-1 of drawings.

· Define locations of all ICRA barriers for all buildings and their respective levels of coverage. Including the route to access the roofs of each building.

Answer: See notes on drawing T-2

· Confirm electrical availability to project trailer. Is temp power available?

Answer: Cannot guarantee any power availability

· Are cranes to have safety fencing surrounds?

Answer: Must comply with all OSHA requirements. Also see notes from drawing T-2

· If needed, Are crane area capable for proposed to loads to be imposed?

· Can crane work be performed on any day of the week? Are there specific lift hours and requirements?

Answer: Lifts can be done during normal business hours if they don’t interfere with routine daily medical center activities (entrances/exits). Lift plans must be approved and coordinated through COR Via VA safety. If the lift plan affects Medical Center activities contractor will be required to complete after normal business hours.

· Will it be required to have fencing around the full perimeter of building site? Answer: See Answer: Drawing T-2

· Please provide required rating, basis of design for scaffolding and guard rails. Provide overall building heights from grade for scaffolding Answer: This is a Prime Contractor responsibility

· Are there any notable abandoned equipment in any of the roofs to be removed.

Answer: See drawings

· Are there any notable equipment in any of the roofs to be temporarily removed for roofing work to be reinstalled later?

Answer: See drawings

· Is new lightning protection required to be installed in any of the buildings mentioned in the project? If yes, Provide specification and details Answer: Re-use existing lightning protections as per drawings

· What are the acceptable manufacturers for the required roof membrane?

Answer: See Specifications for requirements

· The bid as of now is due on January 19th, 2021. Depending on when we will have answers on these RFIs, should we expect on an extended bid due date, if there is less than five week days between the bid date and RFI answers?

Answer: Proposal due date has been moved to 1/26/21

Respectfully, Gita Chapagain Jr. Estimator/Jr. Project Manager Firewatch Contracting A CVE certified Service Disabled Veteran Owned Small Business Office: 813.839.3000 Etx. 164 Direct Line: 813.492.7564 Cell: 330.554.1363 eFax: 440.389.8400 www.fwcontracting.com

All agreements are contingent upon government requirements, strikes, acts of God, or other causes beyond our control. Offers to subcontract are based upon execution of the AGC/ASA/ASC Standard Form Construction Subcontract – 1994 Edition. Insurance certificates will be furnished in accordance with the standard form issued by our insurance company. Stenographic errors are subject to correction.

RFI’s

Project # 590-19-101 Replace Roofs Various Buildings, at Hampton VA Medical Center

RFI 1. Part 1 of Section 07 54 00, references a full tear off and overlay of existing roof system. Is the intent of the designer to remove the existing roof entirely or overlay existing roof?

Answer: Overlay Existing Roof RFI 2. The 150 MPH wind uplift warranty is not offered by any major manufacturer. The specified manufacturer, Environmental Roofing Components (ERC) offers a 150 MPH uplift warranty for a wind vented roof system is also shares same addresses as a licensed contractor, Alternative Roofing Solutions (ARS).

Answer: See Part 2.C.3 allowing for other manufacturers

RFI 3. Is there a specific core sample of the existing roof system?

Answer: No except for asbestos testing see report

RFI 4. Has an engineering report been provided for the overlay of the existing roofs?

Answer: See drawings for existing conditions

RFI 5. Are there As-builts available? If so, will a copy be provided?

Answer: No

RFI 6. Are alternative roofing systems being considered?

Answer: No

RFI 7. Can a copy of the specified 150 MPH and 30 year NDL warranty be provided?

Answer: No

RFI 8. What are the warranty funding reserves from the specified manufacturer?

Answer: See drawings and Specifications 01 00 001.15 Warranty Management

Sincerely, Scott Dickson

1) 075400, PART 2, C, 2- Manufacturer listed as basis of design, Environmental Roof Component, and a roofing contractor from the sign in sheet, Alternative Roofing Solutions, share the same address in both their South Carolina and North Carolina offices. Is there a mutual ownership interest between the two companies? Is this a conflict of interest for the VA Hospital? How can bidding contractors, that do not share the same office as the basis of design manufacturer, be assured they will receive the same material fee and warranty pricing?

Contracting needs to address this question. We have no information on companies or subs. The project allows for equal or better (See 075400 part 2.C.3)

2) Specifications references both a monolithic deck in Part D, and a steel deck? What are the deck types?

Answer: Various throughout buildings

3) Plan Pages D1-D6: Gravel removal is noted on the demolition pages. To what extent should the gravel be removed out of the existing coal tar roof? Loose gravel? Top layer of roof?

Answer: Loose Gravel

4) 07600 Section requires edge metal to be subject to FM standards. Section 75400 has no mention of FM, is it the intent of the specifications for the roof system in 075400 to be subject to FM requirements as well?

Answer: YES

5) 075400, PART 2, A- For warranty purposes where is the 150 mph measured? Is this a roof top wind speed or 3 meters above ground?

Answer: Rooftop

6) Has a moisture scan been performed on the existing roof sections? If so will this report be made to the offerors?

No there hasn’t been any moisture scans

7) 075400, PART 2, A- The manufacturer listed in the specification does not directly manufacture the PVC membrane and is a private labeler of PVC by others, so would an equivalent third party warranty be acceptable by a submitting manufacturer? Are there any other qualifications of this warranty other than 30 year, 150 mph and NDL? Any other limiting factors? Ex/ amount of escrow in warranty fund supporting warranty claims , act of god exclusions, void of warranty due to neglect?

Answer: See drawings and Specifications 01 00 001.15 Warranty Management

8) Can a sample warranty from the basis of design manufacturer be made available to the bidders in an effort to provide some transparency and to better understand what other manufacturers might comply with the intent of the specified requirements?

Answer: See drawings and Specifications 01 00 001.15 Warranty Management

9) After review with other PVC and Vent System manufacturers, there appears to be no other PVC or Vent/Valve system manufacturer who will meet these specifications as they are written. Is there another manufacturer, other than the listed basis of design, that meet these specifications? Is the intent of this specification to limit the competition to only one manufacturer?

Answer: There is no limiting competition. There are other companies that can meet the specifications. (2001 company, Windsmart, etc.)

See attached document: Roofs 100.

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