36C24619Q0876-A0003000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) A0003 None Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 To all Offerors/Bidders

36C24619Q0876

X X X

The purpose of this amendment is to answer questions posted the the question / answered periond of this solicitation posted on the following pages.

Leah Trossen Contracting Officer

CONTINUATION PAGE

1. Pg. 8 of the solicitation mentions “Contractor shall offer complimentary shuttle service available not only to the Richmond Veterans Affairs Medical Center, but to restaurants, grocery, pharmacy and shopping within a 5-mile radius of the hotel. This shuttle service shall be available 7 days a week.” Is this only “to” certain locations and not “from”? So only drop-offs, no pickups? [This service includes pickups/returns as well.]

2. Do you have a breakdown on the room types you prefer (single, double beds)? [We do not however due to the frequency of aides, family members accompanying the Veterans for their medical needs it is recommended that at least 9 of the 15 rooms have double beds. The current contractor has been flexible with meeting the needs of the Veterans.]

3. Also, will these rooms need to be handicap accessible? There is a mention of ADA compliant, but no mention of handicap access. [Yes, there is a need for handicap accessible rooms. Not all rooms are required to be handicap accessible. There is no required number.]

4. What are the current hotel(s) being utilized under this contract? [Holiday Inn 4303 Commerce Road Richmond VA 23234]

5. What are the required hours for shuttle service? [5:45 am, 7:00 am, and 11:00 am 5:30 pm as needed]

6. What is the average rate of occupancy per week of the current contract (VA246-14-D-0191)? [There was an average of 212.3 rooms used per month]

7. What is the average rate of occupancy per year of the current contract (VA246-14-D-0191)? [Cannot provide.]

8. What, if any, are the SDVOSB self-perform requirements? [As prescribed in the PWS.]

9. How does the VA intend to monitor and enforce the SDVOSB self-performance requirement on this contract? [Monitoring is not limited to but prescribe by the QASP, quarterly inspections, and Customer comments.]

10. Please provide the breakdown of the past five years (historic data) that demonstrates how often there were incidents of overbooking over 15 room nights? [Due to the Mission Act effective June 2019 Veterans are to receive care at their nearest VA Medical Center, unless otherwise noted (i.e. doctor’s order etc.). This may have a direct impact on the number of rooms needed however too early to determine such.]

11. Given the increased need for Veteran care/hospital services does the VA possess any data/metrics that would indicate a trend of greater than 15 rooms a night? If so, please provide. If not, please explain rationale for 15 rooms per night. [Due to the Mission Act effective June 2019 Veterans are to receive care at their nearest VA Medical Center, unless otherwise noted (i.e. doctor’s order etc.). This may have a direct impact on the number of rooms needed however too early to determine such.]

12. Does the VA have any data (market research, increase in Veterans visiting the hospital) that would indicate there will be a need on average for more than 15 nights. [No]

13. The prior contract was awarded at $1,971,000, how much did the VA actually spend on the contract? [Cannot provide. The scope of this requirement has been reduced and reflected in the quantity.]

14. How many meetings does the VA anticipate having with the contractor? [At minimum, 1 per quarter.]

15. Does the VA have a list of the approved hotels? [No]

16. Service Contract Act: please advise how many current employees of the incumbent are dedicated to this contract and is the expectation that if the incumbent isn’t awarded the new contract that the successful offeror will offer a job to the incumbent’s employee or employees? [None]

17. Who is the VA point of contact for Veteran lodging and what is their title? [Deborah Washington, Supervisor for Health Benefits Unit]

18. What is the confirmation process for the VA reserving rooms with the hotels? [A projected list is faxed over in the morning and a final list to include the sign in sheet is sent to the hotel by 2:00pm. The hotel faxes the confirmation sheet the following day.]

19. What is the anticipated award date of this contract? [October 1, 2019]

20. What are the payment terms on invoices submitted to the VA? [Payment is due within 7 days of the invoice.]

21. How are invoices submitted to the VA for payment? [Invoices are submitted through Tungsten Network e-Invoice]

22. What are the evaluation criteria for the award of this contract? [Please refer to the Section E of the solicitation.]

23. Is this contract subject to FAR 52.203-7 Anti-kickback procedures? [This clause is not required by prescription FAR 3.502-3.] [It is covered under FAR Part 52.212-4]

24. Is this contract LPTA? [No, refer to Section E.1 of the solicitation.]

25. How is the evaluation criteria going to be weighted? [Refer to Section E.1 of the solicitation.]

26. Is the shuttle a must have/ requirement? [Yes]

27. Is the 3-star hotel rating a must have / requirement? [Yes, at minimum.]