S06_Eye_Clinic_HVAC_Revised_SOW.docx

STATEMENT OF WORK

Project Name: HVAC Upgrade (Physical Therapy/ Eye Clinic)

1 Medical Center Drive, Clarksburg, WV 26301

Objective:

The VA’s intention is to acquire a new condensing and air handling unit to be supplied and installed, IAW The VA’s HVAC Design Guide, by contractor to correct the deficiencies in the Physical Therapy and Eye Clinics HVAC system at the Louis A. Johnson VAMC located in Clarksburg WV. Also, the contractor will Demo and dispose of the existing equipment.

Part 1: Project Scope of Work Overview:

Contractor shall provide fully functional connection of the building plumbing including all tools, materials, components, labor and supervision for construction to Install one (1) Trane or equivalent 40-ton Direct Expansion Condensing unit and a 12000 CFM air handling unit.

(1) Install Trane or equivalent 40-ton DX unit and one (1) 12000 cfm AHU

(2) Provide demolition and proper disposal of the old equipment and refrigerants, all supply and return ductwork revisions at the new air handling unit,

(3) Contractor shall also include required 410A refrigerant and proper system start-up and

a. Contractor shall provide receipt of all recovered refrigerant to the COR

(4) Supply 480V power with properly sized amp circuit to the condensing unit., and the AHU. To include conduit, wire and termination from Emergency panel to unit.

(5) High voltage and control work, will be included in this proposal.

(6) This installation would be protected by a one-year parts and labor and an extended (2nd through 5th) year compressor (part only) warranty. It is recommended that the owner secure the services of their controls contractor to install necessary controls interface between the new equipment and existing controls system. All equipment shall be commissioned to the existing HVAC control system, JCI METASYS.

(7) Demo of AHU and condensing unit and installation of the new unit will be completed over a (1) weekend (Thursday starting @ 1700 – Tuesday @ 0700). With all other work needing completed to be coordinated with the COR. New Electrical conduit, wiring and any roof/curb work can be run any time before designated weekend of Demo & Installation.

(8) Demo may require the removal of bricks around the louver to remove and bring the new components AHU inside the building. If this is done the contractor is responsible for removing and re-installing bricks and mortar that have been removed to match existing.

(9) This project will require roof work. This will require a Structural analysis of the roof to determine changes to the roof or curb to support the new 40 Ton Condensing Unit. A curb or raised platform maybe required. The contractor will be responsible for having analysis completed and following recommendation of signed changes.

(10) Contractor is required to remove all trash and debris for disposal. Records of all scrap that is to be removed will be provided to the COR at the end of the project.

(11) Electrical contractor will install all conduit, wiring, disconnect boxes and anything else required for proper installation in accordance with manufactures recommendations. All conduit to be connected with screw type compression fittings.

(12) As with all VA construction projects, the GC will ensure all subs abided by the Buy American ACT.

(13) GC will be responsible for ensuring their sub provides; craning services to include, Lift Plan, Safety Plan and Crane Operators Quals.

(14) All outside supply duct shall be properly insulated Owens Corning 703, 2” insulation sheets and covered with corrugated metal. The inside supply duct shall be insulated with 703 1” insulation sheets and then covered with corrugated metal. Heating hot water lines shall be insulated with 1” fiberglass pipe tubing, sealed and then painted and labeled with system name and flow arrows every 6’. Refrigeration supply piping shall be insulated in accordance with industry standards (ASHRAE) and such statutory provisions i.e. (national, state and local codes) as applies to work under contract. Contractor shall conform to all OSHA and other published practices for the installation of insulation.

1. The unit shall meet the calibration requirements established by AABC National Standards or by NEBB Procedural Standards for Testing, Adjusting and Balancing of the AHU System and manufacturer’s instrument.

2. Prior to request for Final Inspection, submit completed Test and Balance report for the AHU.

3. All work will be provided with (1) year parts and labor guarantee from date of acceptance by the VA.

Part 2: Submittal Requirements:

1. Contractor shall provide submittals as indicated in the “Schedule of Contractor’s Submittals” listed at the end of this section.

2. Contractor shall furnish to the Contracting Officer, for his/her approval, two (2) prints of all shop drawings, product data, Copies of certifications (CFC & Welding), a cost loaded schedule in MS Project format, Materials Safety Data Sheets (MSDS), and catalogue cuts, of all equipment furnished under this contract, before purchase, manufacturer or construction. The Contracting Officer will examine these submittals and one copy returned to Contractor for correction, if necessary. COR may require additional submittals for different items not mentioned in this scope of work.

3. Note that MSDS used on this project shall be submitted to the Contracting Officer and COR. Copies of all approved MSD sheets shall be obtained for the Contracting Officer before starting any work requiring submittals as specified. All submittals, except warranties and operating instructions, as noted below, shall be submitted not later than 7 days after receipt of the Notice to Proceed or as specified by the Contracting Officer.

4. The Contracting Officer shall return the submittals approved or disapproved within 5 days after receipt, by VA Form 08-6225. If submittals cannot be made within 7 days after Notice to proceed or as specified by the Contracting Officer, the Contracting Officer shall be advised of the difficulty and an extension of time requested.

5. Warranties and operating instructions are required at the completion of the Contract work. Four copies of all warranties and operating instructions shall be provided unless otherwise specified.

6. Contractor shall submit a copy of all material taken to the landfill or recycled with or before an invoice is sent for approval to the COR.

Schedule of Contractor’s Submittals:

01 00 00 General Requirements 01 33 23 Shop Drawings, Product Data, and Samples 01 35 26 Safety Requirements 01 74 19 Construction Waste Management 04 05 13 Masonry Mortaring 06 10 00 Rough Carpentry 07 01 50.19 Preparation for Re-Roofing 07 60 00 Flashing and Sheet Metal 07 84 00 Fire Stopping 07 92 00 Joint Sealants 09 91 00 Painting 22 05 11 Common Work Results for Plumbing 23 05 11 Common Work Results for HVAC 23 05 41 Noise and Vibration Control for HVAC Piping and Equipment 23 07 11 HVAC and BOILER Plant Insulation 23 08 00 Commissioning of HVAC Systems 23 31 00 HVAC Ducts and Casings 23 37 00 Air Outlets and Inlets 25 10 10 Integrated Automation 23 84 00 Humidity Control Equipment 26 05 13 Medium-Voltage Cables 26 05 33 Raceways and Boxes for Electrical Systems 26 29 21 Enclosed Switches and Circuit Breakers Part 3: Safety:

1. The Contractor shall provide mitigating activities as outlined in the CONSTRUCTION SAFETY PRECAUTIONS and CONSTRUCTION INFECTION CONTROL RISK ASSESSMENT / DUST CONTROL PRECAUTIONS including but not less than the following:

a. Fire extinguishers, pedestal mounted in the area of work

b. Walk off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

c. Block off all HVAC return ductwork and louvers so not to introduce dust into the HVAC system.

2. General:

a. Provide a flame-retardant Polyethylene (plastic) construction barrier to isolate the area of work. Provide dust containment tent or portable containment cube, with HEPA filter negative air system when working above ceilings or in ceiling areas.

b. High-Efficiency Particulate Arresting / High-Efficiency Particulate Air Filtration (HEPA) recirculating air equipment inside the workspace

c. Seal the area of work and provide HEPA exhaust equipment to make the area of work negative air pressure with respect to the surrounding area

d. HEPA recirculating air equipment outside the workspace at every entry / exit point

e. No trash, used packaging or construction spoils shall be stored on site. Remove each day using covered gondolas.

f. Broom sweep the work area at the end of each day. Provide HEPA vacuum and wet mop daily where broom sweeping creates undesired dust.

Part 3: Work Zone

a. Clean Area protocol

b. Hazardous Communication awareness

c. Hazardous Materials awareness

d. Clean Shoes at entrance of the building

e. Entrance control for workers and materials shall be assured.

Part 4: Applicable Performance Standards

4. All work shall comply with;

a. All VA Policies including and not limited to: VA Construction Safety and VA Infection Control Policies.

b. Codes, Standards and Executive Orders (Topic 1) found http://www.cfm.va.gov/til/cPro.asp

5. All persons including sub-contractors shall have completed the 30 Hour OSHA Construction Safety Training program.

6. The Prime Contractor shall have a Competent Supervisory Person on site at all times when any worker(s) or sub-Contractors are present.

7. All persons working on any electrical systems rated 50 volts or more shall have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities shall follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

8. The Contractor shall provide mitigating activities as outlined in the CONSTRUCTION SAFETY PRECAUTIONS and CONSTRUCTION INFECTION CONTROL RISK ASSESSMENT / DUST CONTROL PRECAUTIONS including but not less than the following:

a. Fire extinguishers, pedestal mounted in the area of work

b. Walk off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

c. Block off all HVAC return ductwork and lovers so not to introduce dust into the HVAC system.

d. Provide a plastic dust tight temporary construction barrier to isolate the area of work. Provide dust containment tent or portable containment cube, with HEPA filter negative air system when working above ceilings.

e. High-Efficiency Particulate Arresting / High-Efficiency Particulate Air Filtration (HEPA) recirculating air equipment inside the workspace

f. Seal the area of work and provide HEPA exhaust equipment to make the area of work negative air pressure with respect to the surrounding area

g. HEPA recirculating air equipment outside the workspace at every entry / exit point

h. No trash, used packaging or construction spoils shall be stored on site. Remove each day using covered gondolas.

i. Broom sweep the work area at the end of each day. Provide HEPA vacuum and wet mop daily where broom sweeping creates undesired dust.

9. All work will be provided with (1) year parts and labor guarantee from date of acceptance by the VA.

Part 5: Louis A. Johnson VAMC Additional Requirements

1. Comply with all Louis A. Johnson VAMC site specific requirements and SOPs including and not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy 2.

a. The Contractor shall check in (in person) with the Police station and the FMS if COR is not present before any work can be permitted on campus. Provide the name and cell number of the on-site supervisor to the above officials. Workers must display identification badge at all times clearly identifying themselves and their company. At the completion of the work, daily, check out with the any of the above officials.

3. All building systems will be maintained in full operation at all times:

a. Request for system shutdowns must be in writing not less than 7 calendar days (15 days for Major’s) in advance.

4. Fire-seal all penetrations through any wall or floor with UL or equivalent approved listed fire rated assembly.

5. Deliveries, Parking, Elevators:

a. Deliveries only at the dock and coordinated with the COR. At time of delivery: provide vehicle information to the VA Police and remove the vehicle as soon as delivery is complete. Move materials in public corridors during low patient time and performed between 6 pm through midnight concluding by 6 am on the following day.

6. Contractor shall provide documentation recycling and receipts from the salvage / deposal service in compliance with VA’s Green Environmental Management System (GEMS) Policy.

7. No on-site office or on-site storage / office container shall be allowed. Provide ‘just in time delivery and pickup’. Coordinate with COR for staging within the area of work.

8. No music radios. Two-way communications radios are allowed where broadcast frequencies are approved by COR.

9. Immediately stop work and notify the COR if asbestos is noticed or suspected around the area of work.

Part 6: Close out

1. The general contractor will be responsible for full third-party commissioning of the space in accordance with VA policy and guidance and for providing written reports to include a statement certifying the readiness of the space for use as intended by the VA. Verification and digitizing of as-built drawings and O&M’s provided by the general contractor will be required and will submit documents to the VA.

END OF SCOPE OF WORK

Louis A Johnson VAMC: Upgrade (Physical Therapy/ Eye Clinic)