36C24418Q9615-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2.

AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF

CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV.

11/2016) is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITE M 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR

43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes r eference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14.

DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME

AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS

OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 09-07-2018 00244 Department of Veterans Affairs Network Contracting Office 4 Lebanon VAMC 1700 South Lincoln Ave Lebanon, PA 17042 00244 Department of Veterans Affairs Network Contracting Office 4 Lebanon VAMC 1700 South Lincoln Ave Lebanon, PA 17042 To all Offerors/Bidders

36C24418Q9615 08-30-2018

X X X X The intended purpose of this amendment is to note changes to the Statement of Work and to provide Veterans Affairs responce to questions asked by interested vendors of ths procurement.

Please see attached Updated Statement of Work (SOW) and Questions and Answers from Solicitation.

Due to the Questions & Answers and the Update of the Statement of Work as well as the change in one of the rooms the RFQ Responce date hase been changed from 9/12/2018 at 11:00 EST to the new date of 9/17/2018 at 11:00 EST.

Please provide a signed copy of this Amendment with your Quote to Bradley.Fasnacht2@va.gov Failure to provide the signed amendment with your quote will result in the provided quote being considered unresponsive.

Donald Butler Contracting Officer

CONTINUATION PAGE

PREVIOUSLY READ AS:

STATEMENT OF WORK

CARPET REPLACEMENT (MULTIPLE ROOMS)

Wilmington VA Medical Center Wilmington, DE 19805

DESCRIPTION:

The Wilmington VA Medical Center is looking to enter into a Firm Fixed Price contract with a period of performance of not to exceed 9o days after award for Carpet Replacement Services.

All goods and services shall be provided in accordance with the specifications, terms and conditions contained herein.

This is a brand name or equal to requirement, if providing an equal quoter must provide a comparison to the salient features listed below.

PLACE OF PERFORMANCE:

Wilmington VA Medical Center 1601 Kirkwood Highway Wilmington, DE 19805

SCOPE:

Contractor to provide all labor, materials, tools and equipment to replace existing carpet in multiple rooms throughout the main hospital. Below is a provided list of all 39 rooms where carpet will be replaced. Each room has an average of 135 square foot with a total average being 5400 square foot.

PERFORMANCE REQUIRED:

1. Remove and properly dispose of existing carpet in all rooms.

2. Prep floor as necessary in all rooms.

3. Furnish and install Brand Name or equal to Mannington Terrain II 24” x 24” modular carpet tile in color 83007 Cabinet with new 4” vinyl cove base throughout all rooms.

4. In all rooms, contractor shall move all furniture as required to complete work and place furniture in original location upon completion of work for that room.

5. Provide a written work plan to include a risk assessment prior to the start of service.

CARPET REPLACEMENT LIST:

Carpet replacement list

Dept//Room #

1143A

1127A

1127B

1127C

SALIENT CHARACTERISTICS:

PART 1 - GENERAL

1.1 DESCRIPTION

Section specifies carpet, edge strips, adhesives, and other items required for complete installation.

1.2 RELATED WORK

1.3 QUALITY ASSURANCE

1.4 SUBMITTALS

1.5 DELIVERY AND STORAGE

1.6 ENVIRONMENTAL REQUIREMENTS

Areas in which carpeting is to be installed shall be maintained at a temperature above 16 degrees C (60 degrees F) for 2 days before installation, during installation and for 2 days after installation. A minimum temperature of 13 degrees C (55 degrees F) shall be maintained thereafter for the duration of the contract. Traffic or movement of furniture or equipment in carpeted area shall not be permitted for 24 hours after installation. Other work which would damage the carpet shall be completed prior to installation of carpet.

1.7 WARRANTY

Carpet and installation subject to terms of "Warranty of Construction" FAR clause 52.246-21, except that warranty period is extended to two years.

A. Lifetime Limited Wear Warranty, Including Face Wear, Moisture Barrier, Delamination, Tuft Build, Unraveling and Static Protection.

B. Colorsafe with 15 Year Limited Warranty Against Color Loss from Beach Spills C. Brand name or equal to XGUARD with 15-year Limited Warranty Against Staining

1.8 APPLICABLE PUBLICATIONS

A. Publication listed below form a part of this specification to extent referenced. Publications are referenced in text by basic designation only.

B. American National Standards Institute (ANSI):

ASTM E-662 Smoke Density Less Than 450.

PART 2 - PRODUCTS

2.1 CARPET

B. Patterned Loop C. Solution Dyed D. 1/12 Machine Gauge E. 8.16 Stich Count F. 0.127 in Pile Thickness G. Tufted Yarn Weight: 18 ounces per square yard H. Density: Average density=5,102; Weight density=91,842 I. Primary backing: 100% synthetic J. Secondary backing: Infinity Modular reinforced composite closed cell polymer K. Installation method: Shuffled L. Passes DOC FF-1-70 Flame Resistance.

M. Commercial Anti-Soil Protection I. CRI Green Label Plus Certification #GLP1024

6. Colorfastness to Ozone: Comply with AATCC 129, minimum rating of 4 on the AATCC color transfer chart.

7. Delamination Strength: Minimum of 440 N/m (2.5 lb/inch) between secondary backing.

8. Flammability and Critical Radiant Flux Requirements:

g. Adhesive, 2-Ethyl-1-Hexanol: 3.00 mg/sq.m x hr.

2.2 ADHESIVE AND CONCRETE PRIMER

A. Waterproof, resistant to cleaning solutions, steam and water, nonflammable, complies with air-quality standards as specified. Adhesives flashpoint minimum 60 degrees C (140 degrees F), complies with ASTM D 3278.

B. CRI green label plus ID: GLP70522 C. Bond Warranty: Lifetime Limited Warranty when used in accordance with manufacturers recommendations.

2.3 SEAMING TAPE

2.4 EDGE STRIPS (MOLDING)

2.5 LEVELING COMPOUND (FOR CONCRETE FLOORS)

2.6 PRODUCT TESTING

A. Radiant Panel (ASTM E-648): Class I (Direct Glue) B. Smoke Chamber (ASTM E-662): Less than 450 (Flaming Mode) C. Methenamine pill test (ASTM D-2859): Passes D. Dimensional Stability AACHEN test: Passes E. Electrostatic Propensity (AATCC 134): Less than 3.0 KV

PART 3 - EXECUTION

3.1 SURFACE PREPARATION

3.2 CARPET INSTALLTION

3.3 EDGE STRIPS INSTALLATION

3.4 PROTECTION AND CLEANING

PERIOD OF PERFORMANCE:

All services must be completed within 90 days after award of contract.

PROVIDED BY WILMINGTON VA MEDICAL CENTER:

1. The VA will provide the contractor with access to the appropriate locations the length of the project.

2. The government will furnish no property to the vendor.

3. A sit visit at the Wilmington VA Medical Center will be on Tuesday September 4th at 1:00 pm E.T. Please contact Cathy Burris at 302-994-2511 x4905 or Cathy.Burris2@va.gov for details.

WORK HOURS:

All work to be performed after hours; Monday – Thursday after 4:30pm est.

SPECIAL CONTRACTOR PROVISIONS:

1. SECURITY REQUIREMENTS:

a. prior to the commencement of any work under this contract, upon arrival to the VA Medical Center, contractor personnel must first check-in with COR.

b. Contractor personnel must properly display their identification badge at all times while on VA property so that their name and the company they work for can easily be seen.

2. INTERFERENCE IN PERFORMANCE REQUIREMENTS:

a. Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility; e.g. utility services, servicing of fire protection systems, and the passage of facility patients/personnel, etc.

b. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

3. CONTRACTOR RESPONSABILITIES:

a. The Contractor must be responsible for ensuring all provided personnel are properly licensed to operate a motor vehicle if operating a motor vehicle on VA property is required.

b. Provide an Infection Control Risk Assessment.

c. Meet all of the requirements as outlined in VA Program Guide PG-18-1 (Master Construction Specifications).

d. Regulatory Compliance – EOSH requirements for work performed at the above location can be found in:

i. Volume 29 of the Code of Federal Regulations, Part 1910 – Occupational Safety for General Industry

ii. Volume 29 of the Code of Federal Regulations, Part 1926 – Occupational Safety for The Construction Industry

iii. Volume 40 of the Code of Federal Regulations – Protection of The Environment

iv. Volume 49 of the Code of Federal Regulations, Part 397 – Transportation of Hazardous Materials

v. Title 7 of the Delaware Code – Conservation

vi. Title 16 of the Delaware Code – Health and Safety

e. The VA Master Construction Specifications, http://www.cfm.va.gov/til/ contain work procedures and material requirements designed to meet regulatory

END OF STATEMENT OF WORK

SHALL NOW BE READ AS:

STATEMENT OF WORK

CARPET REPLACEMENT (MULTIPLE ROOMS)

Wilmington VA Medical Center Wilmington, DE 19805

DESCRIPTION:

The Wilmington VA Medical Center is looking to enter into a Firm Fixed Price contract with a period of performance of not to exceed 9o days after award for Carpet Replacement Services.

All goods and services shall be provided in accordance with the specifications, terms and conditions contained herein.

This is a brand name or equal to requirement, if providing an equal quoter must provide a comparison to the salient features listed below.

PLACE OF PERFORMANCE:

Wilmington VA Medical Center 1601 Kirkwood Highway Wilmington, DE 19805

SCOPE:

Contractor to provide all labor, materials, tools and equipment to replace existing carpet in multiple rooms throughout the main hospital. Below is a provided list of all 39 rooms where carpet will be replaced. Each room has an average of 135 square foot with a total average being 5400 square foot.

PERFORMANCE REQUIRED:

6. Remove and properly dispose of existing carpet in all rooms.

7. Prep floor as necessary in all rooms.

8. Furnish and install Brand Name or equal to Mannington Terrain II 24” x 24” modular carpet tile in color 83007 Cabinet with new Brand Name or equal to 4” ROPPE VCB vinyl cove base, color Burnt Umber throughout all rooms.

9. In all rooms, contractor shall move all furniture as required to complete work and place furniture in original location upon completion of work for that room. Furniture in each office consists of standard office furniture (desk, chair, file cabinets). VA staff will be responsible for removal of all computer equipment and surface items prior to carpet install. Furniture permitted to be relocated to hallway during carpet installation process. No storage area is available for furniture or construction material.

10. Provide a written work plan to include a risk assessment prior to the start of service.

CARPET REPLACEMENT LIST:

Carpet replacement list

Dept//Room #

7070*

1143A*

1127A

1127B

1127C

*includes closets located within the room

SALIENT CHARACTERISTICS:

PART 1 - GENERAL

1.1 DESCRIPTION

Section specifies carpet, edge strips, adhesives, and other items required for complete installation.

1.2 RELATED WORK

1.3 QUALITY ASSURANCE

A. Certify and label the carpet that it has been tested and meets criteria of CRI IAQ Carpet Testing Program for indoor air quality.

1.4 SUBMITTALS

1.5 DELIVERY AND STORAGE

1.6 ENVIRONMENTAL REQUIREMENTS

Areas in which carpeting is to be installed shall be maintained at a temperature above 16 degrees C (60 degrees F) for 2 days before installation, during installation and for 2 days after installation. A minimum temperature of 13 degrees C (55 degrees F) shall be maintained thereafter for the duration of the contract. Traffic or movement of furniture or equipment in carpeted area shall not be permitted for 24 hours after installation. Other work which would damage the carpet shall be completed prior to installation of carpet.

1.7 WARRANTY

Carpet and installation subject to terms of "Warranty of Construction" FAR clause 52.246-21, except that warranty period is extended to two years.

A. Lifetime Limited Wear Warranty, Including Face Wear, Moisture Barrier, Delamination, Tuft Build, Unraveling and Static Protection.

B. Colorsafe with 15 Year Limited Warranty Against Color Loss from Beach Spills C. Brand name or equal to XGUARD with 15-year Limited Warranty Against Staining

1.8 APPLICABLE PUBLICATIONS

A. Publication listed below form a part of this specification to extent referenced. Publications are referenced in text by basic designation only.

B. American National Standards Institute (ANSI):

ASTM E-662 Smoke Density Less Than 450.

PART 2 - PRODUCTS

2.1 CARPET

B. Patterned Loop C. Solution Dyed D. 1/12 Machine Gauge E. 8.16 Stich Count F. 0.127 in Pile Thickness G. Tufted Yarn Weight: 18 ounces per square yard H. Density: Average density=5,102; Weight density=91,842 I. Primary backing: 100% synthetic J. Secondary backing: Infinity Modular reinforced composite closed cell polymer K. Installation method: Shuffled L. Passes DOC FF-1-70 Flame Resistance.

M. Commercial Anti-Soil Protection I. CRI Green Label Plus Certification #GLP1024

6. Colorfastness to Ozone: Comply with AATCC 129, minimum rating of 4 on the AATCC color transfer chart.

7. Delamination Strength: Minimum of 440 N/m (2.5 lb/inch) between secondary backing.

8. Flammability and Critical Radiant Flux Requirements:

g. Adhesive, 2-Ethyl-1-Hexanol: 3.00 mg/sq.m x hr.

10. Shall meet platinum level of ANSI/NSF 140.

11. Color, Texture, and Pattern: Color to be cabinet 83007

2.2 ADHESIVE AND CONCRETE PRIMER

A. Waterproof, resistant to cleaning solutions, steam and water, nonflammable, complies with air-quality standards as specified. Adhesives flashpoint minimum 60 degrees C (140 degrees F), complies with ASTM D 3278.

B. CRI green label plus ID: GLP70522 C. Bond Warranty: Lifetime Limited Warranty when used in accordance with manufacturers recommendations.

2.3 SEAMING TAPE

2.4 EDGE STRIPS (MOLDING)

2.5 LEVELING COMPOUND (FOR CONCRETE FLOORS)

2.6 PRODUCT TESTING

A. Radiant Panel (ASTM E-648): Class I (Direct Glue) B. Smoke Chamber (ASTM E-662): Less than 450 (Flaming Mode) C. Methenamine pill test (ASTM D-2859): Passes D. Dimensional Stability AACHEN test: Passes E. Electrostatic Propensity (AATCC 134): Less than 3.0 KV

PART 3 - EXECUTION

3.1 SURFACE PREPARATION

3.2 CARPET INSTALLTION

3.3 EDGE STRIPS INSTALLATION

3.4 PROTECTION AND CLEANING

PERIOD OF PERFORMANCE:

All services must be completed within 90 days after award of contract.

PROVIDED BY WILMINGTON VA MEDICAL CENTER:

1. The VA will provide the contractor with access to the appropriate locations (including bathroom facilities located on each floor) the length of the project. Contractor to utilize the freight elevator located inside hallway off the loading dock to transport materials.

2. The government will furnish no property to the vendor.

A site visit at the Wilmington VA Medical Center will be on Tuesday September 4th at 1:00 pm E.T. Please contact Cathy Burris at 302-994-2511 x4905 or Cathy.Burris2@va.gov for details.

WORK HOURS:

All work to be performed after hours; Monday – Thursday from 4:30pm EDT – 2am EDT

SPECIAL CONTRACTOR PROVISIONS:

1. SECURITY REQUIREMENTS:

a. prior to the commencement of any work under this contract, upon arrival to the VA Medical Center, contractor personnel must first check-in with the VA Police and obtain contractor badge. After badge has been obtained, contractor will meet with designated VA staff at the loading dock.

b. Contractor personnel must properly display their identification badge at all times while on VA property so that their name and the company they work for can easily be seen.

2. INTERFERENCE IN PERFORMANCE REQUIREMENTS:

a. Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility; e.g. utility services, servicing of fire protection systems, and the passage of facility patients/personnel, etc.

b. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

3. CONTRACTOR RESPONSABILITIES:

a. The Contractor must be responsible for ensuring all provided personnel are properly licensed to operate a motor vehicle if operating a motor vehicle on VA property is required.

b. Contractor owned dumpster may be placed at the far end of the loading dock for the duration of the project.

c. Provide an Infection Control Risk Assessment.

d. Meet all of the requirements as outlined in VA Program Guide PG-18-1 (Master Construction Specifications).

e. Regulatory Compliance – EOSH requirements for work performed at the above location can be found in:

i. Volume 29 of the Code of Federal Regulations, Part 1910 – Occupational Safety for General Industry

ii. Volume 29 of the Code of Federal Regulations, Part 1926 – Occupational Safety for The Construction Industry

iii. Volume 40 of the Code of Federal Regulations – Protection of The Environment

iv. Volume 49 of the Code of Federal Regulations, Part 397 – Transportation of Hazardous Materials

v. Title 7 of the Delaware Code – Conservation

vi. Title 16 of the Delaware Code – Health and Safety

f. The VA Master Construction Specifications, http://www.cfm.va.gov/til/ contain work procedures and material requirements designed to meet regulatory

END OF STATEMENT OF WORK

QUESTION AND ANSWER

1) Where is the office furniture to be stored during construction?

a. SOW revised to include: No storage available. The furniture is to be removed to the hallway during install and replaced back in room by 2am the next morning.

2) How long can the offices stay vacant once removal of furniture has begun?

a. SOW revised to include: Offices will need to be ready for occupancy the next morning by 2am after install.

3) Can you provide an inventoried list of what is in each office that will need to be moved?

a. SOW revised to include: Standard Office furniture consisting of desk, file cabinets and chairs will need to be removed from each room.

4) Carpet tile adhesive is there a specified product recommended, or use an approved carpet tile manufacturer's recommendation?

a. No, adhesive must adhere to section 2.2 Adhesive and Concrete Primer section in SOW

5) Is a bid and performance bond required?

a. NO

6) What are the insurance requirements?

a. See C.7 in clause attachment

7) Can a walk through at a later date for subcontractors be allowed before the bid date, but after the Sept. 4th walkthrough?

a. NO

8) What route needs to be utilized for the crews to enter and exit the building and dispose of waste?

a. SOW revised to include: Contractor to report to VA Police to obtain a contractor badge. After badge is obtained, contractor to meet designated VA staff at the loading dock. Contractor will utilize the freight elevator located inside the hallway off the loading dock to transport materials.

9) Where can a dumpster on site be placed to dispose of waste? Can crews use the VA dumpsters?

a. SOW revised to include: Contractor owned dumpster may be placed at the far end of the loading dock for the duration of the project.

10) The drawings do not look to be scaled. Can you provide the dimensions of each room, or scaled drawings?

a. The drawings are “as built” floor plans, no other plans available. Total SF was provided.

11) Statement of Work section 3.2.A state’s carpet installation to be completed after other trades have completed their work. Is another project that could interfere with this contract?

a. NO

12) All work needs to start after 4:30pm Monday - Thursday. What time do the crews need to stop work before VA opens in the morning?

a. SOW revised to include operational hours of 4:30pm – 2am

13) I do not see a FARS 52.236.1 in Section C: Contract Clauses. Can you clarify what percentage of work is required by the GC?

a. Clause not required for this contract

14) Are the VAMC bathrooms available for employees onsite, or will porta johns need to be installed outside for their use? If they do require porta johns, can you provide a map where the porta johns can be placed.

a. SOW updated to include: Inside the facility, bathrooms available on each floor for use by contractor.

15) Per the Statement of Work 3.4.C "C. Do not permit traffic on carpeted surfaces for at least 48 hours after installation. Protect the carpet in accordance with CRI 104." At the walk-through it was brought up that furniture would not be taken out of the building, but left in the hallway while carpet is being removed and replaced. Is the Statement of Work incorrect and the carpet does not have to wait 48 hours to place the furniture?

a. Section 3.4.C has been removed from the SOW

16) At the walk-through it was stated that the rooms would be completed one at a time each night allowing use of the room during the day. Certain rooms may require leveling compound this requires the concrete to be clean and free of all glue prior to installation of the compound. The compound requires 3 hours before it can have foot traffic. Along with removal of the carpet, floor prep, and installation of carpet this could take over a day to complete. Do the rooms need to be completed each day and does this void out the Statement of Work section 3.4.C?

a. Yes, rooms need to be completed each day. Section 3.4. C has been removed from SOW.

17) Would the hospital be interested in 4" carpet wall base that matches the carpet in lieu of vinyl wall base?

a. NO its not in the SOW

18) Are there any layers of carpet or tile under the existing carpet floor?

a. At this time it is unkown

19) Can we remove all furniture at one time from all of the offices and store off site for duration of the project (90 days)?

a. NO

20) A few of the contractors asked about specific color of the cove base. I thought it was in the scope but see it only states 4” cove base. Does this need to be clarified in the scope to the contractors?

a. SOW updated with Brand Name or equal to 4” Roppe VCB, color: burnt umber or equal too.

21) Will computers be removed during carpet replacement and I told them “yes” our IT department will take care of this.

a. SOW updated to include this information.

22) Rooms 1143A and 7070 have closets within their rooms and specified that they need to be included when carpet is replaced.

a. SOW updated to include closets

See attached document: UPDATED 090518 First Floor carpet replace.

See attached document: UPDATED 090518 Seventh Floor carpet replace.

End of Document