36C24418B0072-00004001.pdf

JUSTIFICATION FOR SINGLE SOURCE AWARDS IAW FAR 13.106-1

(OVER MICRO-PURCHASE THRESHOLD($3.5K) BUT NOT EXCEEDING THE SAT ($150K))

IAW FAR13.104, COs must promote competition to the maximum extent practicable to obtain supplies and services from the source whose offer is the most advantageous to the Government, considering the administrative cost of the purchase. When competition is not practicable, IAW FAR13.106-1(b), COs solicit from a single source for purchases not exceeding the simplified acquisition threshold. COs may solicit from one source if the CO determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). IAW FAR13.106-3(b)(3),COs are required to include additional statements explaining the absence of competition (see 13.106-1 for brand name purchases) if only one source is solicited and the acquisition does not exceed the simplified acquisition threshold (does not apply to an acquisition of utility services available from only one source) or supporting the award decision if other than price-related factors were considered in selecting the supplier. This template when completed can be used to document single source awards IAW FAR13.106-3(b)(3). Note: Statements such as "only known source" or "only source which can meet the required delivery date" are inadequate to support a sole source purchase.

1. ACQUISITION PLAN ACTION ID:

VA244-18-AP-0427

1A. PROJECT/TASK

No.

542-16-114

1B. ESTIMATED AMOUNT:

2. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:

Locksets for all doors needed for this project, total of 83 doors with locksets

3. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO

OTHER SUPPLIES OR SERVICES CAN BE USED:

This facility has a great-grand master key system utilizing Best Locks Solutions Cormax only. All lock sets must match the facility system to maintain security. All other sources have been deemed Non-Compatible with Best Locks Solutions Cormax System.

Best Access Solutions Cormax keying system is the standard at Coatesville VA Medical Center. This is a Patent-protected system which provides the level of security required by the installation security and facilities departments.

Patent-protection greatly limits the unauthorized duplication of keys which would contribute to a loss of security at the Coatesville VA.

Best Access Solutions will not warranty keyed product such as Cormax if it is used in another manufacturers’ lockset housing. Doing so will void the manufacturers’ warranty. Best Access Solutions products such as locksets, exit devices, door closers, and hinges are available through many sources and will be bid at competitive pricing for construction projects. Patented cores, keys are shipped only to the authorized individuals at the Coatesville VA Medical Center and would not be handled by any third party such as General Contractor.

4. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND RESULTS OR STATEMENT WHY IT WAS NOT

CONDUCTED:

Market research completed through Ability One as well as past experience with former lock sets (Falcon & Oaks). All of these lock sets had to be replace within the first year of use due to security failures in the durability of the sets as well as failed warranties due to mis-matching of brands, i.e. Falcon lockset with Best Access Solutions Cormax. Also with the Best Access Solutions Cormax core if not placed into Best solutions lock set voids any warranty from Best Access Solutions which defeats the purpose of the secure locking system we use here on this campus therefore nullifying the patent system we paid so much to have. It would be burdensome to have dual systems at the medical center.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Note: COs are required to make a determination of price reasonableness IAW FAR 13.106-3. See the Commercial Supply and Service SOP for Price Reasonableness templates.

Signature: ______________________________ Date:____________________

Name:__________________________________

Title:___________________________________ NCO 4 BC:_________________________________ https://www.acquisition.gov/?q=/browse/far/13 https://www.acquisition.gov/?q=/browse/far/13 https://www.acquisition.gov/?q=/browse/far/13 https://www.acquisition.gov/?q=/browse/far/13 https://www.acquisition.gov/?q=/browse/far/13 https://www.acquisition.gov/?q=/browse/far/13 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466 http://vaww.pclo.infoshare.va.gov/PMWeb/Vol6Chapter5.aspx