36C24226B0011_1.docx

36C24226B0011

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24226B0011 X 12-11-2025 630-26-1-7879-0001 630A4-26-500 36C242 Department of Veterans Affairs Network Contracting Office (NCO) 2 2094 Albany Post Rd Montrose

NY

10548 "via email at lester.griffith@va.gov"

Lester Griffith (914)501-0175 The Contractor shall furnish all materials, supplies, equipment, personnel and supervision for Project 630A4-26-500 Replace Emergency Room AHU Brooklyn Campus in accordance with the drawings and specifications at the Brooklyn VAMC, Campus Brooklyn, NY.

Completion Time: 240 Calendar Days from the Notice to Proceed

This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set aside procurement.

In order to be eligible for award, Contractor must be registered in SAM (www.sam.gov) with a Unique Entity Identifier and are verified/visible/certified as SDVOSB in www.vetbiz.va.gov and/ or in the Dynamic Small Business Search (DSBS) (SBA- Dynamic Small Business Search) at the time of this procurement. Offerors must submit their annual Vets 4212 Report. The North American Industry Classification System Code (NAICS) is 236220 - Business Size is $45 Million.

Contractor will be responsible to coordinate and schedule work and shall be expected to plan work typically during duty of 8AM to 4:30 PM Eastern Time except as noted in the general conditions and as approved by the CO.

Work shall comply with VA Specifications and regulations, all applicable Federal, State and Local codes, Including specific regulations related to working at the VA Brooklyn Campus.

A pre-bid site visit is scheduled for Wednesday December 20, 2025, at 11:00AM EST. Prospective bidders shall meet at VAMC Brooklyn Campus Engineering Building, 800 Poly Place, Brooklyn, NY 11209 Note: NO OTHER SITE VISITS WILL BE ALLOWED. INTERESTED BIDDERS ARE STRONGLY ENCOURAGED TO ATTEND.

To preserve the integrity of the procurement process, all questions and request for information must be submitted in writing to Lester Griffith/ and Gail Hill at lester.griffith@va.gov and gail.hill@va.gov.

Questions must be received no later than January 05,2026 at 2:00PM EST.

The bid opening will be held online via Microsoft Teams on Details are in solicitation. ONLY EMAILED BIDS TO CS gail.hill@va.gov/CO lester.griffith@va.gov will be accepted. The bids shall include copies of the original bid bond. The bid opening shall take place on Monday, January 19, 2026 at 12:00PM EST.

VAAR 852.219-75 Limitations on Subcontracting Certificate is a separate requirement (attached).

FAR 52.225-2 Buy American Act Certificate is a separate requirement attached in the solicitation. The signed certificates must be received with the bid. FAR Part 36.209 Construction Contracts with Architect-Engineer Firms. No contract for the construction of a project shall be awarded to Syska & Hennessy, Inc. or its subsidiaries or affiliates.

NOTE: CONTRACTORS MUST ACKNOWLEDGE ALL SOLICITATION AMENDMENTS.

X X 52.211-10 X

12PM

EST

01-19-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C242 Department of Veterans Affairs Network Contracting Office (NCO) 2 800 Poly Place Brooklyn

NY

11209 Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

Lester Griffith

Table of Contents

Project Title: Replace ER AHU Brooklyn Campus Project No.: 630A4-26-500

Description of Work:

Provide all necessary labor and material to complete the Replacement and refurbishing of the HVAC equipment includes the replacement of the packaged AHU, refurbishing and upgrade the exhaust fans, replacement of the reheat system entirely, Heat exchanger, Pumps, CV boxes and piping in accordance with the attached manufacturer specifications and the VA specifications at http://www.cfm.va.gov/til/specs.asp. Work shall meet all VA design guidelines and requirements. This work shall include but is not limited to all necessary labor and Material to perform all Mechanical, electrical, Plumbing and other related trade work for a complete restoration and functional system.

The contractor will perform a mandated walkthrough to verify the site condition and notify the Contractor Officer during the bidding process with any observation and comments not included on the following outlined SOW below:

1.

1. Scope of work

1. Performance Period: 240 Calendar Days

1. AHU Provide all necessary labor and material to install a temporary HVAC unit with an approximate cooling capacity of 100 tons and approximate 17500 cubic feet per minute (CFM) to provide heating and cooling to the Emergency room space while the existing unit is being replaced. The vendor shall install the temporary unit and activate it to serve the ER suite prior to removing and replacing the existing ER HVAC unit.

1.

1. Provide all necessary labor and material to demo and remove existing equipment, prepare the site to receive the new equipment’s include but not limited to concrete pad modification/extension, existing fence modification/ extension and all other necessary work for a complete professional installation.

1.

1. Provide all necessary labor and material to complete the Replacement of the package AHU1 serve the Emergency Room. The contractor shall provide a new similar package unit to the existing GOVERNAIR Model # TL10-10048-E or approved equal. Or may provide an equivalent AHU along with air-cooled chiller. The system should be equipped with a complete control system capable of communicating with the existing Honeywell DDC Building Automation system located in the Chiller plant in Building #4 at BK Campus. The packaged controller shall be adjustable from the DDC head end and shall report all sensor readings, alarms, and status.

The AHU should at a minimum include steam preheat and reheat coils section, Humidification section, cooling coils and/or DX coil section, pre and final filtration section, Fan array with VFD and additional CFM capacity option, all necessary control devices, dampers & Actuators, freeze stat, etc. and complete operational controlled system. AHU sequence of operation is outlined on the attached equipment schedule drawing sheet M501.

1.

1. Reheat flow control valves can be 2-way valves with either a VFD or a minimum flow bypass valves or a 3-way valves.

1.

1. Reheats system to be installed and followed by a single activation of the whole system.

1. Provide all necessary duct modification and transition fitting to connect to existing supply duct, insulation, fire alarm duct detector, etc. and other related items for a complete operational system,

1. Provide all necessary Steam and condensate piping, fitting, weatherproof insulation, Heat trace, control valves, etc. for a complete function system.

1. Provide all necessary labor and material to install new electrical work, conduit, wiring, breakers for all new equipment.

1.

1. Provide and install all new digital control wiring system interlocked with the exhaust system, the space temperature and the Honeywell front end.

1. Exhaust Fans

Refurbish existing exhaust fans, EF1 at 15,270 CFM, EF2 at 1040 CFM, and EF3 at 1335 CFM, replace existing motors with equal HP and RPM, Install new fabric & sealant on the ductwork seams. The initial fan external static pressure shall be measured and reported for all exhaust fans before work begins.

Contractor to provide exhaust duct cleaning includes the replacement of all 8 duct Registers as outlined in the attached Equipment schedule.

The existing Sequence of operation should remain the same.

Shutdowns for work on the fans must be coordinated with staff minimum 7 days prior.

1. Heating Piping and devices

All required work for this item is in the basement floor Mechanical room located within the animal research lab unit. This area will have limitations to the noise produced and hour when work is acceptable.

Replace the existing steam/Hot Water heat exchanger HE-1 B&G 100GPM, Model SU 8 5-2 with same or equal unit.

Replace all Hot water pumps P-1 and P-2 B&G 100GPM, 5HP with same or equal units.

Replace all steam and condensate piping, fitting, valves as necessary within the mechanical room include new valves to the steam supply and the condensate return.

Project Number: 630A4-26-500 Project Title: Replace ER AHU Brooklyn Campus

Replace all Hot water supply and return piping, fitting, valves and devices from the heat exchanger up to the main supply and return distribution loop within the mechanical space.

Provide all necessary labor and material to install new electrical work, conduct, wiring, breakers for all new equipment.

Contractor should review Sequence of operation as outlined on the attached equipment schedule and make necessary modification as needed.

1. Constant volume terminal units CV’S

Remove and replace 18 CV units with the same or equivalent to the existing ones listed on the attached equipment schedule. CV1 through CV18 located above ceiling along with necessary duct modification, HWS & HWR piping (up to 25 Ft each), fitting and devices, wall temp sensor & wiring, etc. for a complete operational system.

Work should be coordinated closely with the COR to minimize impact on the ER operations. The contractor may consider phasing the CV-related work in occupied areas to fewer phases considering off hours work.

Ceiling tiles removal and restoration should be part of the Contractor SOW.

General Requirement:

The Contractor shall furnish all labor, materials, tools, supervision, equipment, safety, necessary to perform the site preparation. At minimum, the following shall be performed:

The Contractor shall take all necessary precautions and safety measure to protect all patients and end users from all related activities. This includes but is not limited to negative air for all interior areas where work is being performed and dust control to reduce contamination of outdoor air louvers and patient space.

The Contractor shall repair all walls and interior damage related to the site preparation The Contractor shall repair all demolition and opening necessitated to perform the repair.

The Contractor shall test and verify all work to ensure proper operation.

The Contractor must have OSHA training, and specialized OSHA training.

In the performance of all work, the workers must be incompliance with safety regulations governing worker safety (OSHA: 29 CFR 1926 Safety and Health Regulations for Construction; NFPA, Life Safety Codes, etc.).

All work shall be done in accordance with NFPA, Life Safety, VA Standards and Regulations, VA Policy and requirements, OSHA regulations, and manufacturer specification.

The Contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation and repair will provide the capacities and characteristics specified. The contractor shall guarantee that if, during a period of one year from the date of the certificate of completion and acceptance of the work, any such defects shall be repaired by the contractor at his own cost.

It is the responsibility of the contractor to verify all quantities, field conditions and measurements prior to starting work. The contractor shall notify the CO/COR and VA Engineering Team of any differing site conditions prior to starting.

The Contractor shall always provide an English-Speaking working supervisor on-site when work is being performed and for the duration of this project. Supervisor must have a minimum of five (5) years of experience as a supervisor on five (5) projects like this.

The Contractor shall provide his own storage for materials. The VA is not responsible for loss of tools, materials, equipment, etc.

The Contractor shall post visible required warning signs and barriers prior to beginning any work.

The Contractor shall be responsible for any damage caused by his employees. All damages shall be repaired and/or replaced at no additional cost to the government.

The Contractor shall be responsible for the proper and safe removal and disposal of all debris.

The Contractor shall perform cleanup at any time when work area becomes cluttered and/or restricts traffic. At minimum, the Contractor shall clean work area at the end of each work shift.

The C&A requirements do not apply, and a Security Accreditation Package is not required.

The Contractor is responsible for completing the VA Privacy and Information Security Awareness training.

Project Management Platform Requirement Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

Contractor shall accomplish and complete the following tasks upon award of contract:

Request access to ACC platform and Productivity NOW eLearning Site to project VA COR NLT 14 days from contract award.

Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

A. The access request shall be in writing and include a list of staff. The list shall include the following information: Full Name A. Company Name A. Email Address A. Role/Position on the project (i.e., Project manager, site super) A.

A. Upon granting access, staff shall complete required ACC training through Productivity NOW platform within 12 Calendar days.

A. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

A. Access to Productivity NOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

A. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

A. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration include but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

A. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertain to staff who were granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or and other action that might impact the contractor’s ability to maintain required utilization of the platform.

1. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

VA Patient Privacy and Network Infrastructure None of the equipment listed within this procurement package will access the VA Network or store any sensitive patient information. Any contractors that will come on site for install will not need access to VA network. All contractors must comply with VA regulation and complete the following training: “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or use to VA Sensitive Information.”

Reference the attached Handbook 6500.6 Appendix A - Checklist for Information Security in the initiation phase of acquisitions.

The system does not transmit or maintain electronic Protected Health Information. A Manufacturer Disclosure Statement for Medical Device Security (MDS2) form in not applicable.

A VA Directive 6550 Pre-Procurement Assessment form is not applicable.

Privacy Training:

VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information All contractor employees and subcontractors participating under this contract are required to complete the VA's Privacy training requirement - “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information” Contractors must provide certifications of completion to the COR during each year of the contract. Training expires 365 days after the training is taken. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). The COR for the contract is responsible for ensuring the contractor takes the training and to follow up with the annual requirements.

See Attachment A – VA Privacy Training for Personnel without Access to VA Computer

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

GENERAL INTENTION

Contractor shall provide the labor and materials to include but not limited to the drawings provided and specifications for the Replace Emergency Room AHU Brooklyn Campus project located at the Brooklyn Campus VA Medical Center. The period of performance is 240 calendar days from receipt of Notice to Proceed (NTP).

SITE VISIT

Bidders are urged and encouraged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

There will only be one (1) organized site visit. It will be held on December 20, 2025 @ 11:00 AM (EST). Participants will meet at the VAMC Brooklyn, NY 11209 with the physical location of: Engineering Building, 800 Poly Place, Brooklyn and will sign in at the front desk to receive a visitor’s badge. Please bring a government issued photo ID.

Parking will be in designated lots only. Parking in other designated spaces is not allowed. Street parking is metered by the Borough of Brooklyn. Allow ample time to find parking.

Attendance is not mandatory; however, all bidders are strongly encouraged to attend.

REQUESTS FOR INFORMATION (RFI):

To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI via email to lester.griffith@va.gov and gail.hill@va.gov.

RFIs will be responded to as necessary in amendment format which will be posted on www.sam.gov.

The deadline for submission of RFIs for this solicitation is January 7, 2025 at 2:00 PM (EST). No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone RFIs will not be accepted or returned.

DELIVERY OF BIDS

1. In accordance with FAR 14.202-8, the government is authorizing electronic bids on this solicitation. ALL bids shall be emailed to Les Griffith, Contracting Officer, at lester.griffith@va.gov and timestamped by 11:00 am EST prior to the bid opening time. The bids shall include copies of a bid bond. The bid opening shall take place on January 19, 2026, at 12PM (EST). No hand-carried or mailed bids will be accepted.

2. The bid opening will take place via Microsoft Teams conference call. To access the conference, please access:

To join by phone please dial 1-347-566-4838 Phone conference ID: 489 545 382# Bids received after this time will be rejected.

Any exception to the terms and conditions of this Invitation for Bid (IFB) will result in a non-responsive bid.

Failure to provide a definitive price will result in a non-responsive bid.

Receipt of bids must be in accordance with the terms and conditions of this IFB.

Bidders must acknowledge (in writing only) amendments to this solicitation, otherwise a bid may be determined non-responsive.

The winning bidder must be determined as "responsible" by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications.

BASIS FOR AWARD

Contract award will be made using FAR Part 14 Sealed bidding procedures, selecting the responsive, responsible bidder whose bid is conforming to the invitation for bids will be most advantageous to the Government, considering only price and the price-related factors included in the invitation. The selected bid must be determined to be a fair and reasonable price.

RESPONSIBILITY REQUIREMENTS

A Determination of Responsibility shall be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information may result in a determination of “non-responsibility” for the bidder/offeror. NOTE: Any information received by the Government that would cause a negative Determination of Responsibility may make the bidder/offeror ineligible for award.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

1. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

1. 2.2 Special Notes regarding FAR 52.229-3: Federal, State and Local Taxes:

Offerors are hereby notified that under New York Consolidated Laws, Chapter 60 - Tax, Article 28 - Sales and Compensating Use Taxes, Part 3 – 1116 (2), the United States of America, any of its agencies and instrumentalities, is immune from taxation when it is the purchaser, user, or consumer, or when it sells services or property of a kind not ordinarily sold by private persons.

1. Pursuant to Chapter 60, Article 28, Part 3-1115(17), a contractor’s purchase of such building and construction materials within New York to be incorporated into the real property belonging to the U.S. Department of Veterans Affairs (VA) is subject to the exemption from the New York State sales and compensating use taxes. To take advantage of the tax exemption the successful offeror under this solicitation must complete ST-120.1 “Contractor Exempt Purchase Certificate” when it purchases construction materials for this contract and keep on file as required by the state of New York tax laws.

1. Notwithstanding FAR 52.229-3, all bids received in response to this solicitation are presumed to reflect this tax exemption and therefore should not include New York’s state sales and compensating use taxes on sales of materials for incorporation into VA real estate under this contract.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

1.1 BID PRICING SHEET

Bids providing less that 120 Calendar Days of Government Acceptance after the date bids are due will not be considered and will be rejected.

The bidder agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this bid is accepted by the Government in writing within 120 calendar days after the date bidders are due.

BASE BID

A. ITEM I, GENERAL CONSTRUCTION: BASE BID: Work includes general construction, electrical and Fire alarm upgrades and certain other items.

The Contract period of performance for Base Bid construction shall be 240 calendar days from Notice to Proceed (NTP).

Base Bid $ ___________________________

Offers shall provide a complete package to include the completed bid sheet along with the following to be determined responsive, responsible, and considered for award:

o Bid Bond and associated documents on correct forms.

o Acknowledgement of all amendments.

o Completed 52.225-2 Buy America Certificate o Completed 852.219-75 VA Notice of Limitations in Subcontractors Compliance Certificate o Verified/visible/certified on the Small Business Administration Certification (VetCert) (https://veterans.certify.sba.gov); and/or Dynamic Small Business Search (DSBS) SBA - Dynamic Small Business Search o Proof of compliance with VETS 4212 Federal Contractor Reporting.

(a) Bidding materials consisting of Invitation for Bids, drawings, specifications, and contract forms will be available on http://www.sam.gov in electronic format only. All interested parties (subs & primes) should register at http://www.sam.gov as an “Interested Vendor” so that others will know of your interest in participating in this procurement. A Bidder’s mailing list WILL NOT BE prepared by the Contract Specialist. SOLICITATION AMENDMENTS: Amendments to the solicitation will be posted at http://www.sam.gov. Paper copies of the amendments will NOT be individually mailed. By registering to “Receive Notification”, you will be notified by e-mail of any new amendments that have been issued and posted. No other notification of amendments will be provided. Offerors are reminded that they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of offers.

(b) If bid exceeds $150,000 a bid bond must be submitted. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) If the contract will exceed $150,000 (see FAR 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of SFs 25 and 25A may be obtained upon application to the issuing office.

(d) If the bid/offer is between $30,000 - $150,000 The bidder/offeror to whom award is made will be required to furnish a Payment Bond, Standard Form 25A or alternative payment protection which conforms to the requirements set forth in FAR Clause 52.228-13, Alternative Payment Protections, as noted in the General Conditions of this Specification. Copies of the Standard Form of Payment Bond may be obtained upon application to the Issuing Office.

PROJECT BID ITEMS

A single award will be made on the Base Bid.

BASE BID: All work required in the construction documents (including but not limited to drawings, specifications, addenda, and contract documents).

Fill in price SF 1442 BOX 17, BASE BID (use ink)

BID SUBMISSION

The following documents are to be included in the bid submission:

(a) One (1) signed SF 1442 page 2, Offer page, with blocks 14-20c completed.

(b) Acknowledgment of all amendments must be accomplished either via entering data in block nineteen (19) of the SF1442 or completing blocks fifteen (15) a, b, and c of the amendment and attaching it to the SF 1442 Offer page.

(c) One (1) original completed/signed SF24 Bid Bond and Power of Attorney as required.

(d) Buy American Certificate.

(e) Limitations in Subcontractors Compliance Certificate

(f) Safety or Environmental Violations and Experience Modification Rate:

1) All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

2) All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information will be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

3) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead may obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR will obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

(e) Bidders are responsible for ensuring and verifying their bid and all required bid documents are received at the address designated in block eight (8) of the SF 1442 solicitation and by the date and time specified in block thirteen (13)a of the SF 1442 solicitation (subject to amendment).

DELIVERY OF BIDS

1. In accordance with FAR 14.202-8, the government is authorizing electronic bids on this solicitation. ALL bids shall be emailed to Les Griffith, Contracting Officer, at lester.griffith@va.gov and timestamped by 11:00 am EST prior to the bid opening time. The bids shall include copies of a bid bond. The bid opening shall take place on Monday, January 19, 2026, at 12pm. No hand-carried or mailed bids will be accepted.

2. The bid opening will take place via Microsoft Teams conference call. To access the conference, please access:

To join by phone please dial 1-347-566-4838 Phone conference ID: 489 545 382# Bids received after this time will be rejected.

Any exception to the terms and conditions of this Invitation for Bid (IFB) will result in a non-responsive bid.

Failure to provide a definitive price will result in a non-responsive bid.

Receipt of bids must be in accordance with the terms and conditions of this IFB.

Bidders must acknowledge (in writing only) amendments to this solicitation, otherwise a bid may be determined non-responsive.

The winning bidder must be determined as "responsible" by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications.

2.1 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3M, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

2.2 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB 2021)

(a) Offerors shall obtain from each person acting as an individual surety on a bid guarantee—

(1) A pledge of assets that meets the eligibility, valuation, and security requirements described in the Federal Acquisition Regulation (FAR) 28.203–1; and

(2) Standard Form 28, Affidavit of Individual Surety.

(b) The Offeror shall include with its offer the information required at paragraph (a) of this provision within the timeframe specified in the provision at FAR 52.228–1, Bid Guarantee, or as otherwise established by the Contracting Officer.

(c) The Contracting Officer may release the security interest on the individual surety’s assets in support of a bid guarantee based upon evidence that the offer supported by the individual surety will not result in contract award.

(End of Provision)

2.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov-overhaul/far-part-deviation-guide/far-overhaul-part52#FAR 52 252 1 (FAR) https://www.va.gov/oal/library/vaar/

(End of Provision)

2.4 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.5 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.6 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Lester Griffith via email at lester.griffith@va.gov Hand-Carried Address:

N/A

Mailing Address:

N/A

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

2.8 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009) Prime contractors are encouraged to assist service-disabled veteran-owned and veteran-owned small business potential subcontractors in obtaining bonding, when required. Mentor firms are encouraged to assist protégé firms under VA's Mentor-Protégé Program in obtaining acceptable bid, payment, and performance bonds, when required, as a prime contractor under a solicitation or contract and in obtaining any required bonds under subcontracts.

(End of Clause)

2.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

(a) As an alternative to filing a protest with the Contracting Officer, an interested party may file a protest by mail or electronically with: Executive Director, Office of Acquisition and Logistics, Risk Management and Compliance Service (003A2C), Department of Veterans Affairs, 810 Vermont Avenue NW, Washington, DC 20420 or Email: EDProtests@va.gov.

(b) The protest will not be considered if the interested party has a protest on the same or similar issue(s) pending with the Contracting Officer.

(End of Provision) PLEASE NOTE: The correct mailing information for filing alternate protests is as follows:

Or for solicitations issued by the Office of Construction and Facilities Management:

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2025) (DEVIATION FEB 2025) (a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 236220.

(2) The small business size standard is $45 Million.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(i) Is set aside for small business and…