36C24225Q0766.docx

SUBJECT*

36C242-25-AP-3393|528-25-3-7085-0102| LAB PRINTERS

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs 400 Fort Hill Ave.

Canandaigua NY 14424

POINT OF CONTACT*

Contract Specialist Barry Sawyer Barry.Sawyer@va.gov 585-393-8563

PLACE OF PERFORMANCE

800 Irving Ave

Syracuse NY

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

Statement of Work (1/2) Please See Both SYR Anatomic Pathology Laser Cassette Printer

GENERAL INFORMATION

Title of Project: SYR Pathology Laser Cassette Printer

1. Type of Contract Contemplated: One time purchase – non-repetitive

SCOPE

A laser cassette printer technology produces high quality prints on the cassette to ensure specimens are processed consistently and efficiently. The laser printer will ensure there are not low-quality or unreadable printing which could compromise patient safety.

REQUIREMENT/SALIENT CHARACTERISTICS/SPECIFICATIONS

Common Nomenclature (commercial description):

Laser Cassette Printer

Kind of material (i.e., type, grade, alternatives, etc.):

Minimum 6-cassette hopper printer is required for specimen processing.

Electrical Data

100 to 240 V 50/60 Hz

Dimensions, size, capacity:

Width = 30 cm Height = 60 cm Depth = 60 cm Weight = 100 pounds Capacity = at least 300 cassettes

Principles of operation:

The laser printer employs a laser technology which activates a compound embedded in the cassette’s plastic. The laser will provide easily readable print with specimen information. The printer should be make minimal noise to the user and mark cassettes at a high rate of speed. At least a 6-hopper carousel will eliminate time lost to swamping cassette colors or types of cassettes. The laser technology also eliminates costs and downtime associated with maintaining print heads, ink cartridges, ribbon, and UV fixing lights.

Restrictive environmental conditions: N/A

Intended use:

To provide a consistent and reliable label for anatomic pathology cassettes

Equipment with which the item is used:

A side delivery system is needed to organize printed cassettes.

End item application: N/A

Original equipment manufacturer part number:

Catalog # VEGA05FTPC – Epredia Fa-Tech Laser Cassette Printer Catalog# 9001140 – Epredia Fa-Tech Laser Cassette Printer Accessories/VEGA Side Delivery System

Other pertinent information that describes the item, material or service required:

· Prints at least 1 cassette every 10 seconds

· A high-density print

· 6 hoppers holding 6 different cassette colors simultaneously

· Throughput = At least 500 cassettes/hour

· Up to 100 2D barcode characters

· Laser Type = Sealed Class IV YAG laser

· Quiet Printing <65 dB

· No need for print heads, ink cartridges, ribbons, or UV Fixing lights

OTHER UNIQUE REQUIREMENTS

Discuss any other unique requirements or considerations, e.g.

The laser printer will reduce errors made in the anatomic pathology laboratory by eliminating the need for hand-written labeling on cassettes, which have led to patient quality issues in the past. The laser printer will also streamline processing of patient specimens, allowing for more efficient workflow for the technologists.

Compatibility with Existing Equipment:

The anatomic pathology lab currently uses cassettes that are able to be used in the laser printer.

Applicable DICOM compliance, Directives or IT Policies:

Ensure that contractors, third party partners, and servicers implement the VA security and privacy requirements, as defined in the contract. These requirements can also be added to the contract Statement of Work (SOW). The requirements apply to applicable contracts in which VA sensitive information is stored, generated, transmitted, or exchanged by VA, a contractor, subcontractor or a third-party, or on behalf of any of these entities regardless of format or whether it resides on a VA system or contractor or subcontractor’s electronic information system(s) operating for or on the VA’s behalf.

Coordination with On-going Construction Project (provide the project number): N/A

Warranty: 1 year manufacturer warranty included.

Training: Training and Installation should be included.

Service and/or Maintenance: A service contract will be required for a base year plus 4 option years.

Safety/ISO/IT/BioMed/SPS & Other Departmental Compliance:

DELIVERY

No additional freight charge for dock to dock delivery.

This section should clearly state:

What the Contractor must deliver. If different tasks have different delivery requirements, they must be clearly identified.

· Deliver to Warehouse/Logistics/BioMed: Syracuse VA Medical Center:

800 Irving Avenue Syracuse, NY 13210

· Inspection and acceptance will occur in C318

· Delivery as soon as available.

· Other items to consider: Include any associated review periods or incorporation of Government comments as applicable. Deliverables are different than task completion milestones. Milestones may not require a specific submittal. Include here the schedule for when final products such as data, reports or other items are required to be furnished to the primary requestor.

Example Deliverable Schedule Contractor will deliver on indicated date from RFQ/RFP or a mutually agreed upon date. Contractor shall deliver and install equipment at no additional cost to the Government.

Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, or GFI) N/A

SECURITY

See VA Form 6500

SPECIAL MATERIAL REQUIREMENT

N/A

PLACE OF PERFORMANCE

Syracuse VA Laboratory – 3rd Floor C318

PERIOD OF PERFORMANCE

Life Cycle TBD

BILLING/INVOICING – Contractor will bill upon shipment per FAR Clause through WAWF Vendor Electronic Invoice Submission Methods Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

1. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network (Formerly OB10), to transition vendors from paper to electronic invoice submission. Please go to this website http://www.tungsten-network.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

2. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI).

The X12 EDI Web site (http://www.x12.org).

CUSTOMER INFORMATION

DRAWINGS/ASBUILTS/CONSTRUCTION FLOOR PLANS (N/A or See Attachment __)

Statement of Work SYR Anatomic Pathology Laser Slide Printer

GENERAL INFORMATION

Title of Project: SYR Pathology Laser Slide Printer (Quantity: 2)

2. Type of Contract Contemplated: One time purchase – non-repetitive

SCOPE

A laser slide printer technology produces high quality prints on the slides to ensure specimens are processed consistently and efficiently. The laser printer will ensure there are not low-quality or unreadable printing which could compromise patient safety. The laboratory is requesting a quantity of 2**** slide printers for purchase.

REQUIREMENT/SALIENT CHARACTERISTICS/SPECIFICATIONS

Common Nomenclature (commercial description):

Laser Slide Printers (Qty:2)

Kind of material (i.e., type, grade, alternatives, etc.):

High resolution slide printers on laser-optimized slides with dual-hoppers.

Electrical Data

100 to 240 V 50/60 Hz

Dimensions, size, capacity:

Width = No more than 20 cm Height = No more than 60 cm Depth = No more than 60 cm Weight = No more than 100 pounds Capacity/Throughput = at least 10 slides per minutes

Principles of operation:

The laser printer employs a laser technology which prints legible data onto patient slides for identification. The laser will provide easily readable print with specimen information. The printer should make minimal noise to the user and mark slides at a high rate of speed. The laser technology also eliminates costs and downtime associated with maintaining print heads, ink cartridges, ribbon, and UV fixing lights.

Restrictive environmental conditions: N/A

Intended use:

To provide a consistent and reliable label for anatomic pathology slides

Equipment with which the item is used:

Purchase should include printer, hoppers, chutes, stylus, filters, dusting brush and power cord.

End item application: N/A

Original equipment manufacturer part number:

Catalog # 8000048A – Slidemate Laser Printer Package

Other pertinent information that describes the item, material or service required:

· Prints at least 10 slides per minute

· A high-density print

· Laser Type = Laser Sealed, Class IV, Focused, Low Powered YAG†

· Need at least 40 Characters for 2D barcode.

· Quiet Printing <65 dB

· No need for print heads, ink cartridges, ribbons, or UV Fixing lights

· Must label standard slide size of 25X75X1

OTHER UNIQUE REQUIREMENTS

Discuss any other unique requirements or considerations, e.g.

The laser printer will reduce errors made in the anatomic pathology laboratory by eliminating the need for hand-written labeling on slides, which have led to patient quality issues in the past. The laser printer will also streamline processing of patient specimens, allowing for more efficient workflow for the technologists.

Compatibility with Existing Equipment:

The anatomic pathology lab currently uses slides that are able to be used in the laser printer.

Applicable DICOM compliance, Directives or IT Policies:

Ensure that contractors, third party partners, and servicers implement the VA security and privacy requirements, as defined in the contract. These requirements can also be added to the contract Statement of Work (SOW). The requirements apply to applicable contracts in which VA sensitive information is stored, generated, transmitted, or exchanged by VA, a contractor, subcontractor or a third-party, or on behalf of any of these entities regardless of format or whether it resides on a VA system or contractor or subcontractor’s electronic information system(s) operating for or on the VA’s behalf.

Coordination with On-going Construction Project (provide the project number): N/A

Warranty: 1 year manufacturer warranty included.

Training: Training and Installation should be included.

Service and/or Maintenance: A service contract will be required for a base year plus 4 option years for 2 printers

Safety/ISO/IT/BioMed/SPS & Other Departmental Compliance:

DELIVERY

No additional freight charge for dock to dock delivery.

This section should clearly state:

What the Contractor must deliver. If different tasks have different delivery requirements, they must be clearly identified.

· Deliver to Warehouse/Logistics/BioMed: Syracuse VA Medical Center:

800 Irving Avenue Syracuse, NY 13210

· Inspection and acceptance will occur in C318

· Delivery as soon as available.

· Other items to consider: Include any associated review periods or incorporation of Government comments as applicable. Deliverables are different than task completion milestones. Milestones may not require a specific submittal. Include here the schedule for when final products such as data, reports or other items are required to be furnished to the primary requestor.

Example Deliverable Schedule Contractor will deliver on indicated date from RFQ/RFP or a mutually agreed upon date. Contractor shall deliver and install equipment at no additional cost to the Government.

Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, or GFI) N/A

SECURITY

See VA Form 6500

SPECIAL MATERIAL REQUIREMENT

N/A

PLACE OF PERFORMANCE

Syracuse VA Laboratory – 3rd Floor C318

PERIOD OF PERFORMANCE

Life Cycle TBD

BILLING/INVOICING – Contractor will bill upon shipment per FAR Clause through WAWF Vendor Electronic Invoice Submission Methods Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

3. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network (Formerly OB10), to transition vendors from paper to electronic invoice submission. Please go to this website http://www.tungsten-network.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

4. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI).

The X12 EDI Web site (http://www.x12.org).

CUSTOMER INFORMATION

DRAWINGS/ASBUILTS/CONSTRUCTION FLOOR PLANS (N/A or See Attachment __)

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