36C24223Q0809.docx

Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contracting Officer Natalie Acevedo natalie.acevedo@va.gov

PLACE OF PERFORMANCE

Montrose and Castle Point Campuses.

2094 Albany Post Rd

Montrose NY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

COMBINED SYNOPSIS FOR LANDSCAPING SERVICES AT HUDSON VALLEY VA HEALTHCARE SYSTEM

Combined Synopsis/Solicitation Notice

Description

1. This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

2. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular - FAC 2023-03 (eff. 05/26/2023).

3. This solicitation is set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) vendors.

4. The associated North American Industrial Classification System (NAICS) code for this procurement is 561730, with a small business size standard of $9.5 Million.

5. The FSC/PSC is S208.

6. The VA Hudson Valley Healthcare System, Montrose Campus and Castle Point Campus. Is seeking to purchase a firm fixed-price contract for Landscaping Services. The Contractor shall Furnish, Deliver & Install landscaping components outlined below located at VA Hudson Valley Health Care System’s two campuses; 2094 Albany Post Rd in Montrose and 41 Castle Point Rd in Wappingers Falls.

7. All interested companies shall provide quotations for the following: Landscaping Service Price/Cost Schedule.

a. 10 EA Cherry Blossom tree trunk 5” in diameter

b. 10 EA Autumn Blaze Maples trunk 5” in diameter

c. 10 EA Flowering Pear Tree trunk 5” in diameter

d. 30 EA Dwarf Burning Bush, each plant to be 3 cubic feet

e. 15 EA Arctic Fire Dogwood, each plant to be 3 cubic feet

f. 50 EA Little Quick-Fire Hydrangea, each plant to be 3 cubic feet

g. 50 Endless Summer Hydrangea, each plant to be 3 cubic feet

h. 50 EA Lilies, 2.5-3-quart pot

i. 40 EA Hosta, 2.5-3-quart pot

j. 15 EA Russian Sage, each plant to be 3 cubic feet

k. 25 Green Mountain Boxwood, each plant to be 3 cubic feet

l. 50 EA Pampas Grass plant to be 10” in diameter

m. 60 EA tree straps, each strap connected to a metal tree stake

n. 120 yards of cedar mulch, scotch brown, pieces not to exceed 3” long

o. 800 linear feet of 4” tall metal edging no smaller than 14 gauge and metal stakes

p. 24,000 SF of non-woven landscaping fabric (polyester or polypropylene are acceptable) and fabric pins to be placed no more than 1’ apart.

q. Deliver and spread 20 yards of biological compost over

r. Deliver and spread 40 yards of biological compost over

s. Deliver, and spread 30,000 SF of grass seeds.

t. Remove 10 EA 6’ tall trees and stumps.

Work to be done date of award through November 30.

8. The contractor shall provide all materials and labor identified in the Statement of Work (SOW), see attached.

9. The purchase order period of performance is DOA through 11/30/2023.

Place of Performance/Place of Delivery

Montrose, NY 10548

Wappingers Falls, NY 12590

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (DEC 2022).

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition—

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show—

(1) The solicitation number; 36C24223Q0809

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment Request for Quotation amendments;

(10) Past performance will not be considered in simplified acquisition procurements.

(11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9), and accept the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public’s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(1) Availability of requirements documents cited in the solicitation.

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI.

(k) [Reserved]

(l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO.

Addendum to FAR 52.212-1

· 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES This Request for Quote (RFQ) is issued in accordance with FAR Part 12 in conjunction with Simplified Acquisition Procedures at FAR Part 13. All instances of FAR 15 procedures in FAR 52.212-1 shall not apply to this RFQ and are hereby substituted with FAR 13 procedures.

2. The provision at FAR 52.212-2, Evaluation – Commercial Items (NOV 2021), applies to this acquisition.

· Basis for Award: The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

· The following factors shall be used to evaluate quotations:

· Technical/Quality

· Past Performance

· Price

· Evaluation Approach: The Government may evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

· Factor I: Technical/Quality - The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements for landscaping as outlined in the statement of work, solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Description: A) Technical Proficiency: Offer shall submit a proposal that verifies it is a firm that specializes in Landscaping Services. The proposal shall be comprehensive and demonstrates its understanding of the requirement and not a copy and paste of the Statement of Work requirements. It shall outline the contractor’s ability to perform the services adequately and satisfactorily in accordance with the Statement of Work (SOW) and the extent to which potential risks are identified and mitigated.

Description: B) Contractor Experience: The offeror shall provide 3-5 instances of past experience performing work similar in nature, scope, complexity, and size to that which will be supplied under the prospective contract contemplated by this solicitation to be evaluated for landscaping service experience. If the contractor does not have work of this complexity and size, then they shall provide up to 3 instances of experience of lesser complexity or magnitude to that required. Having no experience with work of similar nature will be considered a high-risk factor in evaluation.

· Factor II - Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

· Factor III: Price - The Government will evaluate the price by adding the total of all line-item prices. The Total Evaluated Price will be that sum.

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

· Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

1. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (DEC 2022) Addendum to FAR 52.212-4

· 52.252-2 Clauses Incorporated by Reference (FEB 1998)

· 52.204-13 System for Award Management Maintenance (OCT 2018)

· 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

· 52.232-40 Providing Accelerated Payment to Small Business Subcontractors (MAR 2023)

(End of Addendum to 52.212-4)

2. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (MAR 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

3. 52.219-14 Limitations on Subcontracting (OCT 2022)

3. 52.219-28 Post Award Small Business Program Representation (MAR 2023)

3. 52.222-3 Convict Labor (JUN 2003)

3. 52.222-21 Prohibition of Segregated Facilities (APR 2015)

3. 52.222-26 Equal Opportunity (SEP 2016)

3. 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

3. 52.222-50 Combating Trafficking in Persons (NOV 2021)

3. 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

3. 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021)

3. 52.232-33 Payment by Electronic Funds Transfer – System for Award Management (OCT 2018)

3. 52.222-41 Service Contract Labor Standards (AUG 2018)

3. 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

22. https://www.dol.gov/agencies/whd/government-contracts/service-contracts#guide

3. 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022)

3. 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022)

Award may be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

Eligibility: In order for a quote to be eligible for award, the offerors submitting a quote must have the NAICS Code 561730– Landscaping Services with a Small Business Size Standard of $9.5 Million and has a current registration in the System for Award Management (SAM): https://www.sam.gov/portal/public/SAM at the time of quote submission. Listed as a verified SDVOSB/VOSB on at Veteran Small Business Certification (sba.gov) https://veterans.certify.sba.gov/ Set-Aside: 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

Questions: Request For Information (RFI)/questions shall be submitted in writing via email to Natalie Acevedo at Natalie.Acevedo@va.gov. Oral questions will not be accepted. RFI’s/questions will not be accepted after June 13, 2023 at 10:00 AM ET to Natalie.Acevedo@va.gov. Questions will be answered in an amendment to the solicitation.

Site Visit: A site visit has not been scheduled at this time. If it is determined a site visit is necessary, one will be scheduled. All details for the site visit will be issued in an amendment to the solicitation.

Submission Instructions: Technical packages (quotes) must be received not later than June 21, 2023, 10:00 AM ET. The Government shall only accept electronic submissions via email. Send all quotations to Natalie.Acevedo@va.gov . The email subject line shall identify Solicitation 36C24223Q0809. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Offers that do not adhere to these instructions may be determined to be incomplete or non-responsive and, therefore, risk being rejected without further consideration for award.

Offer submissions shall include:

· Contractor shall provide a maximum 10-page capability statement demonstrating it has trained and certified personnel, equipment and working experience and ability to meet all the requirements of the Statement of Work.

Factor II - Past Performance:

· Contractor shall provide three references for contracts of similar scope and magnitude to be evaluated.

Factor III - Price:

· Completed Price/Cost Schedule.

Limitations on subcontracting compliance requirements.

- A contract awarded under this subpart is subject to the SBA limitations on subcontracting requirements in 13 CFR 125.6, provided that – Only Vet Cert -listed SDVOSBs are considered eligible and/or “similarly situated” under an SDVOSB sole source or set-aside Pursuant to the authority of 38 U.S.C. 8127(k)(2), a contracting officer may award a contract under this subpart only after obtaining from the offeror a certification that the offeror will comply with the limitations on subcontracting requirement as provided in the solicitation and which shall be included in the resultant contract (see 819.7011).

(1) The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal.

(2) The Government will not consider offers for award from offerors that do not provide the certification with their bid, quotation, or proposal, and all such responses will be deemed ineligible for evaluation and award.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Contracting Officer Natalie Acevedo, Natalie.Acevedo@va.gov, 718-584-9000 x 2105.

See attached document: Statement of Work.

See attached document: Certification of Compliance with the Limitations on Subcontracting.

See attached document: Wage Determination No - 2015-4187 - WESTCHESTER COUNTY.

See attached document: Wage Determination No- 2015-5777 - DUTCHESS COUNTY.

Effective Date: 03/15/2023 Revision: 01