36C24222Q0384.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contracting Officer Clifford S. Harrison Clifford.Harriosn@va.gov 718.584.9000.4680

PLACE OF PERFORMANCE

113 Holland Ave

Albany 12208

ADDITIONAL INFORMATION

DESCRIPTION

COMBINED SYNOPSIS/SOLICITATION

Albany VAMC Security System Upgrade

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” and FAR 13.5 Simplified Procedures for Certain Commercial Items” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through beta.sam.gov on RFQ reference number 36C24222Q0384.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04 (eff. 01/30/2022), VAAR 2008-32 (eff. 11/1/21).

(iv) This solicitation is a Total SDVOSB set-aside open market solicitation. The associated North American Industrial Classification System (NAICS) code for this procurement is 561621 with a small business size standard of $22.0 Million. The FSC/PSC is J063.

(v) This is a services contract to provide Albany VAMC Security Systems Upgrades at 113 Holland Avenue, Albany NY 12208-2716. The Contractor shall provide clear pricing as the Contracting Officer will need to distinguish between the varying costs of the procurement in order to determine price reasonableness. Contractor may propose an alter CLIN structure if appropriate. CLIN must detail the separate tasks and deliverables in a manner that will allow contracting to perform appropriate price reasonableness determination.

UNITS

(vi) The required work is as contained below in the Performance Work Statement.

Performance Work Statement

DESCRIPTION OF SERVICES

The Albany Stratton VA Medical Center is seeking to upgrade its security systems to provide a safe and secure environment for our veteran patients, visitors, and staff in addition to comply with Federal Identity Credential and Access Management (FICAM) and Physical Security and Resiliency Design Manual Standards. The project will encompass three distinct areas of improvements:

1. Upgrade older non-compliant magnetic stripe PACS readers and all associated backbone hardware including controller boards and communication boards.

The Samuel S. Stratton Veterans Administration Medical Center, Albany, NY (Albany VAMC) has a need to upgrade its aged non-FICAM compliant magnetic stripe Physical Access Control (PACS) readers and all related infrastructures. Currently, the VAMC is utilizing Lenel magnetic stripe card readers supported by antiquated series 1 and series 2 controller boards and communication boards. These technologies do not support current FICAM standards. Additionally, the technology results in worn out magnetic stripes on the back of PIV cards that require employees get re-sponsored to replace cards when they fail to work with the readers resulting in increased workload for Human Resources personnel as well as supervisors that are required to re-sponsor applicants for new cards.

2. Install new cameras throughout facility and the required backbone support hardware required to comply with video retention standards.

The Samuel S. Stratton Veterans Administration Medical Center, Albany, NY (Albany VAMC) has a need to upgrade and improve its current Video Surveillance System, which is identified as the Video Assessment and Surveillance System hereinafter referred to as the VASS System as specified in this section. The Physical Security and Resiliency Design Manual, October 2020 requires VASS coverage of common corridors, parking lots, walkways, and waiting areas. Currently, the Albany VAMC has coverage of its parking lots, main entrance, employee entrance, main lobby waiting area and some patient corridors. It is lacking significant coverage.

3. Install a networked, software-based facility duress alarm system (Lynx) with the capability to activate a duress/emergency alarm from any networked workstation.

The Samuel S. Stratton Veterans Administration Medical Center, Albany, NY (Albany VAMC) has a need to upgrade its aged duress and alarm monitoring systems for the main campus as well as all community based out-patient clinics (CBOC’s). Currently, the Albany VAMC is utilizing very aged technology (Vindicator alarm boards) that are out of life expectancy and support. This old system is also a continual drain on finances as well as the hours of manpower to meticulously manage and repair. Continuous re-allocation of spaces and offices often require physical duress buttons be removed and re-installed at different locations. Currently the Albany VAMC has over 350 duress buttons installed. These are too many to be individually assigned to its own circuit based on our current infrastructure resulting in instances where up to seven duress buttons are wired on one circuit, therefore a press of any of these buttons only directs police to a general area or wing instead of to an actual office or treatment room. Unfortunately, not all staff or patient care areas have duress buttons, which poses a sizeable physical security risk.

The strategy is to move to an approved virtual network-based solution that alerts police from each end user’s computer keyboard, desktop icon or other means. This will resolve the problems of wiring issues, buttons linked together due to controller boards maximized, mechanical failure issues, dead batteries, and lost duress pendants.

Specifications itemized in Performance Details section.

APPLICABLE DOCUMENTS

Documents referenced or germane to this Performance Work Statement (PWS) are listed below. In the performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the following:

1. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004

2. VA Handbook 0730/4, “Security and Law Enforcement,” September 18, 2007

3. TechnicalReference Model (TRM) (reference at http://www.ea.oit.va.gov/Technology.asp)

4. Physical Security and Resiliency Design Manual, October 2020, revised April 2021

5. 010000 General Requirements

6. 013526 Safety Requirements

7. Albany VAMC Combined Exterior Buildings

8. Albany VAMC Combined Floor Plans

9. Albany VAMC Site Plan Areas of Performance

1. Upgrade older non-complaint magnetic stripe PACS readers to comply with Federal Identity, Credential, and Access Management (FICAM) Architecture.

The Albany Stratton VA Medical Center, hereon referred to as the “facility”, currently utilizes Lenel OnGuard as it’s PACS management software (Version 8.0) The contractor shall install the following types and brands of equipment:

a) HID pivClass RPK40 Smart Card Readers by HID Global Corporation (FIPS 201 compliant)

b) LNL-1320-S3 Dual Reader Interface Module (Series 3)

c) LNL-1300-S Reader Interface Module (Series 3)

d) LNL-X3300 ISC (Intelligent Systems Controller, Series 3)

e) New installations must be compatible with Lenel OnGuard 8.0x

The facility’s current PACS configuration utilizes:

71 (seventy-one) LNL-1300 controller boards (series 1 and 2) 75 (seventy-five) LNL-1320 controller boards (series 1 and 2) 23 (twenty-three) Lenel 3300 communication boards (series 1 and 2) 128 LNL-2010 magnetic stripe card access readers 66 HID pivClass RPK40 Smart Card Readers (proximity and keypad) Installation of new proximity readers must comply with standards set forth in applicable documents.

2. Provide and install new cameras for security surveillance throughout the facility to comply with the Physical Security and Resiliency Design Manual, October 2020, revised April 2021.

The Albany Stratton VA Medical Center currently operates 105 (one hundred five) camera feeds managed by Milestone XProtect software with storage provided via a Milestone Husky X8 NVR.

A site survey revealed the need for 171 (one hundred seventy-one) new cameras to be installed throughout the exterior and interior of the facility. The new cameras will provide video security coverage of all common corridors, and elevator banks including exterior coverage of roadways, parking lots and walkways. Most cameras will be installed on existing facility structures with access to IT switch rooms for connectivity. One camera will be requiring an external pole mount to monitor a parking lot and entry gate. The gate currently has power and network connection to operate a magnetic reader (which will be upgraded to proximity reader) and the gate opening mechanism.

The contractor shall install the following types and brands of equipment:

a) AXIS P3367-V Network Cameras

b) AXIS P3715-PLVE Network Cameras

c) AXIS P3717-PLE Network Cameras

d) Milestone video storage solution (currently utilizing Husky X8 NVR) new models are the Husky IVO 1800 NVR A breakdown of requested cameras is listed as follows:

48 (forty-eight) AXIS P3245-V cameras 63 (sixty-three) AXIS P3717 cameras 48 (forty-eight) AXIS P3715 cameras 12 (twelve) AXIS P6074-E PTZ cameras Installation of new proximity readers must comply with standards set forth in the “Applicable Documents” section.

Approximate locations for camera installations provided in applicable documents labeled Albany VAMC Combined Exterior Buildings, VAMC Combined Floor Plans, and VAMC Site Plan.

3. The Albany Stratton Medical Center requests the installation of the Lynx keyboard (software based) duress emergency system.

The system must be network based and provide duress/emergency call (PC’s to Dispatch) capabilities. The system activates an alarm after a specified combination of keyboard keys (PF9&11 simultaneously) is pressed. The alarm includes the location of the activated alarm.

Alarm will display a pop-up message on terminals in police service. System will have monthly testing capability. Police services will have responsibility of updating location table for all networked computers with alarm software on system.

This installation must provide software to support 4,000 computers for duress alarms expansion capabilities as needed for the Albany Stratton Medical Center and networked Community Based Outpatient clinics.

Community Based Outreach Clinics are located at the following:

Bainbridge, 109 North Main Street, Bainbridge, NY (6 PC’s) Catskill, 159 Jefferson Heights Greene Medical Arts Building Suite D305 Catskill, NY (13 PC’s) Plattsburgh, 5180 North Catherine Street Plattsburgh, NY (4 PC’s) Clifton Park, 963 Route 146 Clifton Park, NY (16 PC’s) Saranac Lake, 33 Depot Street Saranac Lake, NY (14 PC’s) Fonda, 2623 State Highway 30A Fonda, NY (7 PC’s) Troy, 295 River Street Troy, NY (19 PC’s) Schenectady, 1400 Altamont Avenue Schenectady, NY (30 PC’s) Glens Falls, 101 Ridge Street Glens Falls, NY (31 PC’s) Kingston, 101 Frank Sottile Boulevard Kingston, NY (13 PC’s) Westport, 7426 NYS Route 9N Westport, NY (12 PC’s)

PERFORMANCE PERIOD

The period of performance shall be 90 Days from date of award.

Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer.

PLACE OF PERFORMANCE

Tasks under this PWS shall be performed in VA facility located in 113 Holland Ave, Albany NY 12208-2716.

SPECIFIC TASKS AND DELIVERABLES

The Contractor shall perform and comply with the following:

Contractors are required to possess up to date Lenel Professional Certifications (LCA, LCP, LCE, and LCDA). Certification will be verified prior to award. (https://partner.lenel.com/training/validate).

All technicians and sub-contractors performing under this requirement must possess and provide a copy of all certifications to support the Albany VAMC Electronic Security System and sub-systems utilizing Lenel/OnGuard, Milestone, and Lynx Software before award.

The vendor/offeror is required to supply all the expertise, tools, and labor, to install the equipment and operation of the electronic security system.

Should a technician need to work on a device over the height of 20 feet, the station will provide a lift and qualified operator to assist. The contractor will need to provide their own safety equipment, to include but not limited to; safety harness, hard hat, and attend safety training.

Safety Requirements: All services for this contract must meet manufacturer’s performance and technical specifications, Federal, State, and Local Regulations, and other specifications that may apply such as, National Electric Code (NEC), Life Safety Code (LSC), National Fire Protection Association (NFPA) and VA Regulation.

Additional information regarding Safety Requirements enumerated in applicable documents, 013526 Safety Requirements.

Access to the Federal Facility: Before work begins, all contractor personnel must report to the Police Service to sign in and receive a badge. Badges shall always be displayed while on the Medical Facility. After completion of work, all contractor personnel must return to the Police Service, sign out, and return badges.

Additional information regarding Access to the facility is enumerated in applicable documents, 010000 General Requirements, 1.4 CONSTRUCTION SECURITY REQUIREMENTS.

Vendor shall provide a detailed work action plan to include timelines, project management goals and schedules for each work area of performance.

As work progresses each area of upgrade must be operated on and completed prior to beginning the next task. As an example: when upgrading a PACS reader, all work regarding that reader and its satisfactory operation must be completed prior to beginning work on another reader.

Concurrent projects will be allowed, as an example: PACS reader upgrades may be performed concurrently with installation of the Lynx Duress alarm system and the installation of a security cameras as long as each area or work is cataloged and controlled separately, and the affected area is completed promptly not causing a protected area to be unprotected for a period of time to exceed one workday or cause interruptions in facility operations or patient care.

Phase I Site Assessment - Contractor will conduct a site assessment(s) and evaluation(s) of the current system configurations and operational state of the electronic security system (ESS) installed at the Samuel S. Stratton VA Medical Center facility located at 113 Holland Avenue, Main building, Albany, NY 12208. (VA Facility Code 36-0050-001) as well as all community-based outpatient clinics (for the networked duress alarm portion of this project). Upon completion of the assessment, the Contractor shall develop remediation plans.

Site Assessment shall be submitted for review and acceptance by the Contracting Officer Representative.

· Provide all actions necessary to make sure that the project is in full compliance with the documents listed in applicable documents, and equipment manufacturer requirements.

· Design and present changes to the ESS systems architecture and topology to ensure safety and security and development of sufficient technical documentation to adequately describe the changes to the ESS systems. In doing so, the installer assumes liability for 100% functionality of the ESS systems.

· Provide timeframes and project management schedules to complete all work.

Site Assessments can be conducted during normal business hours and at the direction of the Contracting Officer Representative.

Phase II Installation of Software and/or Hardware - Once the site assessment is completed and reviewed and accepted.

· Contractor shall provide all labor, materials, tools, equipment, etc. to prepare for the installation of the software and equipment at the VAMC and the named community VA clinics.

· Contractor will coordinate work times and locations with Contracting Officer Representative as to minimize impact to facility staff and patient care. No work will be performed without consent and coordination of Contracting Officer Representative.

· Contractor will install all equipment and ensure that it is fully operational. Status will be verified with Contracting Officer Representative. Contractor will verify facilities ESS system is in a fully functional state during each stage of upgrades.

· At no time will the facilities Electronic Security System (ESS) system be non-functional during periods when no actual work is being performed, as an example: ESS system will be fully functional at the end of each work day, system will not be “offline” at the end of the vendors work day until they return the next day.

· Contractor shall be responsible for removing all packing materials and related waste and dispose of offsite.

Phase III Testing and Training – Upon satisfactory completion of installation.

· Contractor/Vendor shall conduct a full test of installed systems and hardware under the supervisor and monitoring of the Contracting Officer Representative.

· The VAMC ESS system will be tested for full operation, including proper alarming, access control, video surveillance and video retention operation.

· New equipment will be tested along with existing system to ensure no unintended negative outcomes have resulted due to new installations.

· Contractor/vendor will ensure all ESS systems are operational to the satisfaction of the Contracting Officer Representative.

· Contractor/vendor will provide training to Police services representatives in the proper operation of all new systems and any interoperability with original ESS systems.

· Contractor shall provide all master passwords and licensing information as they pertain to ESS software and hardware purchased and installed.

REPORTING REQUIREMENTS

The Contractor shall provide the Contracting Officer’s Representative (COR) with Weekly Progress Reports in electronic form in Microsoft Word format or Adobe Postscript Data Format (PDF). The report shall include detailed instructions/explanations for each required data element, to ensure that data is accurate and consistent. These reports shall reflect data as of the last day of the preceding Week.

The Weekly Progress Reports shall cover all work completed during the reporting period and work planned for the subsequent reporting period. The report shall also identify any problems that arose and a description of how the problems were resolved. If problems have not been completely resolved, the Contractor shall provide an explanation including their plan and timeframe for resolving the issue. It is expected that the Contractor will keep in communication with VA accordingly so that issues that arise are transparent to both parties to prevent escalation of outstanding issues.

GENERAL REQUIREMENTS

All vendor/contractors working on VA property must:

· Present themselves for proper contractor ID badges at Police Services, daily.

· Observe all VA safety standards and guidelines.

· Vendor/Contractor responsible for programming and function of system must hold current Lenel Certified Associate (LCA), Lenel Certified Professional (LCP), or Lenel Certified Expert (LCE) certification.

· Vendor/Contractor responsible for programming and function of system must hold current Milestone technician certifications and licensing.

· Vendor/Contractor responsible for programming and function of system must hold current Lynx technician certifications and licensing.

(vii) Awardee shall coordinate with the Contracting Officer’s Representative (COR) prior to performance.

(viii) The following solicitation provisions apply to this acquisition:

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Jun 2021)

1) Solicitation number for this requirement as 36C24222Q0384.

2) The time specified in the solicitation for receipt of offers;

3) Name, address and telephone number of offeror;

4) Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all the technical evaluation sub-factors. Failure to address all the sub-factors will result in your package being determined incomplete;

5) Terms of any express warranty;

6) Price should be for all services detailed in section “v” of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete;

7) “Remit to” address, if different than mailing address;

8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

9) Acknowledgement of any solicitation amendments;

10) Past performance information;

11) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration.

The following solicitation provisions are included as addenda to FAR 52.212-1:

(ix) The provision at FAR 52.212-2, Evaluation—Commercial Items (November 2021), applies to this acquisition.

The Government may use Comparative Evaluation in accordance with FAR Part 13 to obtain the best value decision. Award shall be made to the contractor, whose quotation offers the best value to the government, considering technical capability, past performance, and price. The government shall evaluate information based on the following criteria:

Evaluation Factors:

(1) Technical capability - Contractor shall provide a maximum 10-page capability statement demonstrating their ability to meet all of the requirements of the SOW.

a) Technical Proficiency: Contractor shall submit a proposal that demonstrates its understanding of the requirement in accordance with the Statement of Work and the extent to which potential risks are identified and mitigated. Contractor shall include names of key personnel for prime and subcontractors. Contractor shall provide an anticipated proposed schedule to perform work required on this SOW.

b) Contractor Experience: The Contractor shall provide four (4) current references from clients with systems of similar scope and complexity which became operational in the past five (5) years. At least three (3) of the references shall be utilizing similar system components, in a similar configuration as the proposed system upgrades. The references must include a current point of contact, company or agency name, address, telephone number, complete system description, date of completion, and approximate cost of the project. The VA reserves the option to visit the reference sites, with the site owner’s permission and representative, to verify the quality of installation and the references’ level of satisfaction with the system.

c) Certifications: The Contractor shall provide copies of system manufacturer certification for all technicians. The Contractor shall only utilize licensed technicians to install, program, and service the ESS system including PACS, VASS, and Duress Alarm improvements. The Contractor shall only utilize factory-trained technicians to install, terminate and service controller/field panels and reader modules. The technicians shall have a minimum of five (5) continuous years of technical experience in electronic security systems.

The Contractor shall be an authorized regional representative of the Security Management System’s (PACS) manufacturer and its subsystems (Lenel, Milestone, and Lynx). The offeror shall provide Lenel Certifications for any and all workers associated with this requirement.

(2) Past Performance: Contractor must provide three references for contract of similar scope and magnitude to be evaluated. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contractors’ Past Performance shall also be reviewed in PPIRs; Individuals with no past performance shall receive a neutral rating for this evaluation factor.

(3) Price: The government will evaluate offers for award purposes based on the pricing for the total requirement. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (NOV 2021) applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Nov 20201) applies to this acquisition.

The following clauses are incorporated into Addendum to FAR 52.212-4,

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

- 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2020), (DEVIATION)

- 852.233-70 Protest Content/Alternative Dispute Resolution

- 852.233-71 Alternate Protest Procedure

- 852.270-1 Representatives of Contracting Officers.

- 852.219-74 Limitations on Subcontracting – Monitoring and Compliance (JUL 2018) (DEVIATION)

- 852.242-71 Administrative Contracting Officer (OCT 2020)

(xii) FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items” (JAN 2022) The following subparagraphs of FAR 52.212-5 are applicable:

52.203-6 Restrictions on Subcontractor Sales to the Government (JUN 2020)

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)

(xiii) The Service Contract Act of 1965 does apply to this procurement.

See attached Wage Determination

(xiv) All quoters shall submit the following: one copy of technical capability and pricing, and an additional redacted copy.

All quotations shall be sent ONLY to Clifford S. Harrison at Clifford.Harrison@va.gov.

This is a Total Service-Disabled Veteran-Owned Small Business Set Aside for Albany VAMC Security System Upgrades as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 12PM EST on 02/28/2022 at Clifford.Harrison@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Faxed or postal mailed quotes will NOT be accepted.

A site visit will be schedule for the Albany VAMC on February 18, 2022, at 11A.M., EST. All parties/vendors interested in attending the site visit must respond to the Contracting Officer via e-mail by 12PM EST Thursday February 17, 2022. If there are no responses regarding the site visit the site visit will be cancelled. Site visit will begin in the lobby of the Albany VAMC at 11A.M. EST All communication shall have RFQ number and requirement title in the subject line.

Point of Contact Clifford S. Harrison, Contracting Officer Clifford.Harrison@va.gov

See attached document: P07 Wage Determination.

See attached document: P12. Albany VAMC Site Plan.

See attached document: P12. Albany VAMC Combined Floor Plans.

See attached document: P12. Albany VAMC Combined Exterior Buildings.

See attached document: S04 - Site Visit Conference Agenda.

See attached document: Sign in sheet site visit (1).

This solicitation will be provided to a Service Disable Veteran Small Business

Combined Synopsis/Solicitation Notice