36C24221B0032.docx

Contract Opportunity Presolicitation Notice

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* = Required Field Contract Opportunity Presolicitation Notice

Y1DA

630A4-CSI-426

DESIGN ONCOLOGY LINAC SITE PREP

11209 36C24221B0032 05-17-2021

11:00 AM

EASTERN TIME, NEW YORK, USA

N

SDVOSBC

236220 Department of Veterans Affairs Network Contracting Office 2

VLADIMIR STOYANOV (138)

800 POLY PLACE B: I R: 6-228

Bronx NY 10468-3904

VLADIMIR STOYANOV

CONTRACTING OFFICER

VLADIMIR.STOYANOV@VA.GOV

(ALL QUESTIONS MUST BE BY EMAIL ONLY)

BROOKLYN VA MEDICAL CENTER

800 POLY PLACE (138)

BUILDING #1, ROOM #6-228

BROOKLYN, NY 11209-0002

11209

USA

http://www.va.gov

WEBSITE

VLADIMIR.STOYANOV@VA.GOV

CONTRACTING OFFICER

See attached document: S02 ADDITIONAL INSERTS.

See attached document: S02 Participation Goals for Minorities and Females.

See attached document: S02 VA ID PACKAGE UPDATED 01-16-2019.

See attached document: S02 ALL POSTERS.

See attached document: LINAC DESIGN INFORMATION.

See attached document: Halcyon DDR.

See attached document: Specifications VOLUME 2.

See attached document: Specifications VOLUME 1.

See attached document: S01 DRAWINGS.

See attached document: S02 BID SHEET.

STATEMENT OF WORK

Project #630A4-CSI-426 Radiation Oncology LINAC Site Prep

1.0 INTRODUCTION

The scope of project 630A4-CSI-426 Radiation Oncology LINAC Site Prep includes renovating approximately 900 sq. ft. of the existing LINAC room, the control room, and corridor on the Ground Level of Building 1 at the VA New York Harbor Healthcare System at 800 Poly Place, Brooklyn, NY. Work will include, but is not limited to, a full gut renovation of the existing LINAC room, control room and corridor, fire suppression work, electrical, plumbing, architectural, rigging services, construction administration, demolition, asbestos abatement, fireproofing, metal framing, gypsum board, acoustical ceilings, flooring, painting, HVAC, med gas, direct-digital controls, wiring devices, communications, telephone/data, fire alarm, etc. Off hours and weekend may be required per COTR’s judgement based on minimizing major disruptions to the facility and staff. Proper awareness needs to be considered due to the nature of the surrounding areas. Patients are immunocompromised and special care needs to be taken by the contractor in order to prevent any dust/debris going into patient areas. Contractor to be held responsible for all terminations on both ends of all IT cabling, equipment and ports being installed. All work to be performed in according to the provided SOW, drawings, specifications, and any other provided documents.

Work to be performed at VAMC Brooklyn in accordance with the Statement of Work, Specifications, Drawings, Federal, State, and Local Codes. After Contract Award the Contractor is required to provide a Payment Bond, a Performance Bond, Insurance certificate, a Schedule of Values and a Realistic Construction Schedule within 10 days. Once received and confirmed, the period of performance for the above mentioned project will begin with a Notice to Proceed (NTP) issued at a Pre-Construction Meeting (Pre-Con) and shall not exceed 155 days after NTP. Contractor needs to be complete the project by Central Office deadline of September 30st, 2021. This includes the operational Halcyon equipment installed. This period of performance includes reasonable duration for all submittals to be approved prior to beginning construction. As part of this solicitation the General Contractor (GC) shall submit an electronic PDF preliminary schedule showing the methodology for accomplishing the project within the period of performance.

2.0 GENERAL REQUIREMENTS

1. General Contractor’s employees and sub-contractor employees shall not enter the VA Medical Center site or project site without appropriate VA issued PIV badge. See Construction Security Requirements in the specifications for more full requirements.

2. General Contractor shall furnish & post a board where directed by the Contracting Officer, VA Project Engineer (COTR) and VA Safety Specialist that includes, but is not limited to, a copy of Rates and Wages, the Davis-Bacon poster & schedules, ILSM/ICRA/GEMS/Patient Safety signed determinations, Site Specific Emergency Contact information, Construction site fire response procedures & evacuation plan, post the number of accident free days, emergency force contact information with nearest hospital including directions, etc.

3. All utility tie-ins and interruption of utility systems require prior approval and scheduling with VA Project Engineer (COTR) and M&O Foreman. The GC shall submit a request to interrupt any utility systems to the VA Project Engineer (COTR) in writing at a minimum of three (3) weeks in advance of proposed interruption.

4. The GC shall not proceed with mobilization or construction until after Veteran Affairs’ acceptance of all required submittals and coordination drawings.

5. The GC shall supply a master submittal list to track all required submittal items and provide the VA Project Engineer (COTR) an updated master submittal list weekly until the submittal process is completed. All submittals shall include appropriate project information, GC signature, adequate descriptive literature, catalog cuts, shop drawings and other data necessary for the Government to ascertain that the proposed equipment and materials comply with the contract document requirements. Catalog cuts submitted for approval shall be legible and clearly identify equipment being submitted (i.e. highlight, cloud, etc.). It is the GC’s responsibility to provide submittals that meet all necessary Federal, State and Local code requirements in order to be approved. Failure to meet these requirements are the responsibility of the contractor and do not justify a request of time extension.

6. The GC shall submit a Site Superintendent Designation Letter designating the Site Superintendent to be dedicated to this project only. The Site Superintendent shall be physically present at the construction site at all times, including when their sub-contractors present, work activities are ongoing, materials are being delivered, etc. The GC shall submit, via e-mail, a list identifying key GC personnel, their responsibilities, contact info and 24 hour/7 day per week primary and secondary contacts. Superintendent Communications: At all times during the performance of this contract, the GC’s designated Site Superintendent is to be available by cell phone. After-hours phone number shall be posted at the construction site.

7. Before placement and installation of work subject to acceptance checks and tests, the GC shall coordinate and notify the VA Project Engineer (COTR) in sufficient time to enable testing personnel to be present at the site in time for proper testing and field inspection. This includes notification prior to closing walls, ceilings, chases, etc. Such prior notice shall be not less than two (2) weeks unless otherwise designated by the VA Project Engineer (COTR).

8. General contractor shall coordinate in advance with VA Project Engineer (COR) regarding ALL work above ceilings in public corridors, offices, any general public occupied spaces, etc. All work within interior spaces, particularly patient care buildings, including public corridors in patient care buildings, the general contractor shall utilize HEPACART (or equal) environment ceiling access containment carts with embedded negative air-machine, impeller fan, HEPA filters, and windows. No above the ceiling work shall be performed without the proper HEPACART (or equal) environment ceiling access containment carts in any interior spaces. This is a requirement for ALL work outside the negative air pressured construction partitioned area.

9. General contractor shall coordinate in advance with VA Project Engineer (COR) regarding pulling of all cabling/wiring/fiber above ceilings within all interior spaces, particularly patient care buildings, including public corridors in patient care buildings, the general contractor shall utilize HEPACART Cabling Access Point (CAP) (or equal) product in the ceiling to feed cable cleanly through a slot in the ceiling with minimal impact. This shall be installed within the HEPACART (or equal) environment ceiling access containment carts, and cabling/wiring/fiber pulling only can then be performed via the HEPACART Cabling Access Point (CAP) (or equal) product. Removal of the cabling access point shall be performed within the environment ceiling access containment cart.

10. The following are required for this project:

· Work to be completed per provide drawings, specifications and SOW.

· OFF Hours as determined by VA COR.

· Contractor is responsible for all terminations on both ends of all IT cabling, equipment, and ports being installed.

· Contractors working on site must be compliant with Privacy training. When coming on site all contractors must read and sign “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information” a signed copy of the training will be provided and maintained by the COR. This training needs to be completed annually.

· Coordination with VA security contractor for all security requirements.

· Coordination with VA controls contractor for all controls requirements.

3.0 SAFETY PRECAUTIONS

1. The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities, and shall ensure safe and healthful working conditions for its employees.

2. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

3. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially with regard to exits and exit way access. Utility shutdowns shall not compromise security, communication or fire safety for occupants.

4. No flammable liquids shall be stored or used in the medical center.

5. The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241. Contractor shall keep certification on site at all times of extinguisher inspections.

6. The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all construction.

7. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

8. The Contractor shall comply with an Infection Control Risk Assessment (ICRA) which will be developed with the COR and the Infection Control Practitioner assigned to the project at the Preconstruction Conference. Multiple ICRA's may be necessary to address specific risks at various stages of the project and must be approved prior to proceeding on each phase. The Contractor shall also comply with an Interim Life Safety Measures (ILSM) & Green Environmental Management System (GEMS) which will be developed with the COR.

4.0 HAZARDOUS MATERIAL REPORTING

1. The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR's 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project's completion. The amounts used shall be maintained for the project duration, and for the calendar year (ending 31 December).

2. Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval.

3. In the event of a spill, Contractor shall immediately notify the Contracting Officer's Technical Representative as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

5.0 ENVIRONMENTAL PROTECTION

1. In order to provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control and abatement and all applicable provisions of the Corps of Engineers’ Manual EM 385-1-1, “General Safety Requirements” as well as the specific requirements stated elsewhere in the Contract Documents.

2. Contract is responsible for daily cleanup of all areas affected by construction. Construction areas in use or affected shall be returned to condition in which they were turned over or initially found. VA Housekeeping shall not be dispatched for cleaning associated with contractor construction.

3. Contractor shall take every precaution in preserving flooring, finishes, equipment, and furniture in areas of construction. Contractor shall repair or replace any damage incurred during construction at their expense.

4. Contractor shall use freight elevators for transmission of materials and personnel. Contractor shall take every precaution in preserving the elevators, including the hoist way and lobby doors, interior finishes, and shall conduct all good practices in observing lifting and motor components tolerances. Any damage incurred to any elevator component due to negligence will be repaired at expense of the contractor, within the work day of incurred damage.