36C24221B0030 0002.docx

Contract Opportunity Amendment to a Previous Combined Solicitation

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

BASE NOTICE TYPE

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation

Y1DA

561A4-17-104 Replace CLC Nurse Call Systems (VA-21-00048916) 14424 36C24221B0030 05-21-2021

10:45 AM

EASTERN TIME, NEW YORK, USA

N

SDVOSBC

238210 Department of Veterans Affairs Network Contracting Office 2 Canandaigua VA Medical Center 400 Fort Hill Ave.

Canandaigua NY 14424 Victoria Clark, Administrative Contract Specialist victoria.clark6@va.gov victoria.clark6@va.gov 585-393-8228 VA NJ Health Care System Lyons Campus 151 Knollcroft Rd Lyons NJ 07939

USA

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 05-12-2021 561A4-17-104 Department of Veterans Affairs Network Contracting Office 2 Canandaigua VA Medical Center 400 Fort Hill Ave.

Canandaigua NY 14424 Department of Veterans Affairs Network Contracting Office 2 Canandaigua VA Medical Center 400 Fort Hill Ave.

Canandaigua NY 14424

36C24221B0030 04-13-2021

X X

BIDS DUE AT 10:45AM EST ON 05-21-2021

X Amendment to solicitation 36C24221B0030 Amendment is to provide responses to submitted RFI

BIDS REMAIN DUE 05-21-2021 AT 10:45AM EST. THE PUBLIC BID OPENING WILL FOLLOW AT 11:00AM EST

All other terms and conditions of the original solicitation shall remain unchanged.

VICTORIA CLARK

ADMINISTRATIVE CONTRACT SPECIALIST

RFIs for 561A4-17-104 Replace CLC Nurse Call Systems

1. If the solution requires Software Maintenance Agreement costs, how many years of SMA cost should be included in the bid? Refer to Specification 27 52 23 Item 2.1.10. One year is adequate.

2. Is there a requirement for isolation rooms to include an intercom station outside of the room to allow caregivers to communicate with patients? No, no isolation room requirement

3. Do the colors of the dome light need to be programmable? How many different colors need to be supported? Refer to Specification 27 52 23 Item 2.3.D.2

4. Does the nurse call need to be VA TRM? Yes.

5. Does the system need to support an enterprise solution?. System must support an enterprise solution.

6. To support a common set of integrations and reporting, does the system need to support cross platform compatibility with platforms from the same manufacturer?. Yes.

7. Does the manufacturing of the system need to comply with Buy American? Yes.

8. To ensure quality and compatibility, do all stations need to be manufacture by the same company? Yes.

9. For wet environments, do the pullcord shower station need to be IP68 rated as waterproof? Refer to Specification 27 52 23 Item 2.3.C.1

10. Is the nurse call to Vocera integration only for nurse call alerts to Vocera badges or do the Vocera badges also need to be able to answer patient calls? If the Vocera badges are to answer patient calls, does the implementation of Vocera at the Lyons VA support a SIP integration?. Yes and Yes.

11. How many levels of staff registration does the nurse call system need to support? Refer to Specification 27 52 23 Item 2.1.C.19

12. Do single patient areas also require an aux input station? If yes, how many aux inputs are required? Refer to Specification 27 52 23 Item 2.1.D

13. Is the nurse call audio to be full duplex or VOX switched between talk and listen? Refer to Specification 27 52 23 Item 2.3.E.5.r

14. Does the Lyons facility have an OI&T Wireless Network currently for Vocera devices? If so, can the government clarify the intended use of the temporary wireless with the statement below? VOCERA system is in place at the facility “The work shall be phased to utilize the temporary wireless system provided by the government and installed by the contractor to ensure that a nurse call system is always in place. This system shall be relocated and programmed for the next phase by the contractor.”

15. Can the government provide additional details on the type of temporary wireless system being provided? Manufacturer, how many APs, etc.? Systems Technology’s Micro-Vision 400 Wireless. 30 units

16. Will the government tie into the electrical boxes or will this be the responsibility of the contractor? Contractor is responsible for tie in.

17. The voice and data specification call for a Star topology. Is this also required for Nurse Call rooms? Substantial cost savings can be realized with efficient chained design for Nurse Call components. Yes.

18. Specific Tasks (page 7): “All equipment must be able to interface with VOICERA systems.”

19. What is the name of the existing system/manufacturer and middleware that needs to integrate with Phase I P/N 561-CSI-135 and Phase II P/N 561-235? West-Com, software is part of system, no middle ware required.

20. Please provide a copy of the Brand Name justification and approval. The only “Brands” identified in the documents are related to compatibility. No brand was mentioned for new equipment. All equipment must be able to interface with equipment on B-135 1-B and B-135 Phase II (B-1) areas

21.There are 2 staff rooms (Soiled & Laundry Rooms) The show a duty station and a single push button station in these rooms? Is the 7930 really needed since there is a duty station with a call button? Yes, to replace existing.

21.There is a TV Lounge with a bathroom however in some floors there is no pull cord marked on the drawing. Should we add to all floor or is this an error? See response to question 28

22. Please confirm all the existing room ceilings in this project area are the dropped ceilings 2’ x 2’ or 2’ x 4’ and NOT hard gypsum board ceilings. There are dropped ceilings in all locations

23. Please confirm all the all types where the electrical conduit is running, and devices installed are regular sheet rock walls and NOT CMU/masonry walls. All walls are steel stud construction with gypsum board.

24. Please advise the electrical conduits and devices are surface mounted and not concealed in the existing walls. Conduit and device box shall be in wall; actual device is surface mounted.

25. General demolition note no. D on drawing GI001 states provide and maintain temporary partitions or dust barriers. But none shown on drawing. If there are any temporary partitions or dust barriers to be provided, then please identify the locations on each drawing or else it is not possible for the contractor to determine the cost. Also provide the detailed section drawing of temporary partitions. Not Applicable.

26. Spec section 01 00 00 page 6 states “Phase I -- Patient bedrooms: Patient bedrooms shall be worked on at rate of two (2) at a time. Work shall be completed in said bedrooms before commencement of work in the next two (2) bedrooms, unless otherwise directed by the COR”. ---- Please confirm this is correct as this will have impact on our price and also confirm that all the bedrooms will be vacated by VA before the contractor work commences. Confirmed. Note 7B West is vacant.

27. There is an extensive spec section 10 45 00 for Quality Control work, para 3.4 states for the personnel requirements. Please clarify if our site supervisor can concurrently perform the duties of all these listed CQC personnel or contractor must hire a separate full time individual to perform these duties? Provided the individual is qualified, one person would be acceptable.

28.There is a TV Lounge with a bathroom however in some floors there is no pull cord marked on the drawing. Should we add to all floor or is this an error? Room 2B124Ais a closet. 2B125A is a restroom and does have a pull cord indicated. Pull cords are indicated in all restrooms within the project area.

29. Typically, rigid conduit is required at VA facilities, however, nurse call systems are low volt, will flexible or EMT conduit be allowed for low voltage / data wiring? No, unless specifically indicated on the contract documents.

30. Does all cat6 cabling need to be installed within conduit? Even above ceilings/behind walls? Yes.

31. If being installed on a masonry or concrete wall (if no existing buried conduit can be utilized), can wire mold or conduit be used to surface mount? No.

32. Can the contractor install cat6 cabling in existing cable raceways (not in conduit) where space is available? Refer to Specification 27 15 00 Item 2.3.E.1.e

33. Given the requirement to provide a negative pcr test taken within 72 hrs of the site visit. Does this requirement apply to workers coming to the site if awarded the project? Will all workers have to provide a PCR test taken within 72 hrs daily Weekly PCR tests are required at this time. Test results must be within 72 hrs. for all workers.

34. We could not locate an equipment schedule on the plans or specifications. Please provide equipment that was used as the basis for design. This includes but not limited to; Nurse Call (NC) Master station, terminal cabinet, NC single and duplicate facilities, duty stations, toilet pull, shower pull, emergency push button station, patient bed pillow speaker, dome light, zone light, reading light, etc. Specifications are written based on device performance, no manufacturer and/or model numbers are indicated as basis of design.

35. If batteries and UPS are required please provide equipment listing for this as well. Refer to Specification 27 11 02 Item 2.1.C.13.d

36. The specification section 27-52-23-20 under 2.3 “Equipment Specifications” specifies requirements of the equipment such as; pillow speaker interface, a reading light, tv remote control interface, tv control jack and wiring (requiring wiring from the interface to a TV, patch cords, etc.). As well as required features at the Master station such as, microphone, screen readouts that visually announce calls, and bed numbers, follow functions, automatic answering, reminder, a touch pad, monitoring abilities, paging, communicate with other stations, reporting and recording software with historical data recording etc. Please provide more equipment/software that was basis for this design. Specifications are written based on device performance, no manufacturer and/or model numbers are indicated as basis of design.

37. General note B on drawing GI001 states “Snake flexible conduit through wall where possible” will MC or BX conduit be acceptable to limit demolition and renovations? Hospital grade MC/BX is allowed behind walls but not in ceiling areas

38. Per the Phasing Review on drawing GI001; The VA is providing a temporary wireless system. Is this system being used currently anywhere? It appears the contractor is to start the project by reprogramming and installing the wireless system in Bld 135 Wing B first floor. Does the contractor have to remove it from its current location first? Please provide details on this wireless system. More information is needed to know what is involved in its reprogramming/installation/removal, etc. Refer to Care Station 1-B-157 area on Drawing EY102. Note tagged to NCS indicates the contractor is responsible for removal and reuse. Contractor will need to remove system from existing location. Existing system is a West-Com. This equipment will be used in all locations and will used as a temporary system while the new equipment is being installed. All patients must always have an active nurse call system.

image1.png image2.png image3.png