S04 - Site Visit Conference Agenda - 36C24221B0020 - ABATE AND REPLACE B36 AND B118 TILE.docx

AGENDA FOR DUAL PROJECT SITE VISIT/PRE-BID CONFERENCE

March 4th , 2021

#1 -ABATE AND REPLACE BUILDINGS 36 AND 118 TILE, Canandaigua, NY VAMC – Project 528A5-21-505/Solicitation: 36C24221B0020

#2 -REPLACE ELECTRIC PANELS BUILDINGS 36 AND 37, Canandaigua, NY VAMC – Project 528A5-21-506/Solicitation: 36C24221B0023

I. Introduction: The agenda for this conference is established as follows:

1. Contracting Officer’s general remarks

II. Names of Key Individuals for this Acquisition:

1. Contracting Specialist: Devan Bertch: Devan.Bertch@va.gov 716-698-6459

2. Contracting Officer: Mark Simonson: Mark.Simonson@va.gov 607-346-2497

3. COR: ABATE AND REPLACE BUILDINGS 36 AND 118 TILE- # 36C24221B0020

· Joseph Patience: Joseph.Patience@va.gov 585-393-8560

III. General Comments/Instructions to Offeror:

A. The Invitation for Bid (IFB) package consists of:

1. Description of Work, Specifications, and Drawings

2. Instructions to Offerors

3. Solicitation Provisions and Contract Clauses

4. Certifications/Representations

B. When submitting the proposal:

1. Offeror must complete and submit one (1) set of the SF1442 at time of Bid submission.

2. Offeror shall submit a Bid Bond along with the bid.

3. Offeror shall submit EMR (Experience Modification Rate) rating with bid.

4. Offeror must be registered in: www.sam.gov; Certifications/ Representations must be completed.

5. SDVOSB/VOSB offerors must be verified in www.vetbiz.gov at time of offer and award.

6. Offerors must be registered as a small business under the applicable NAICS code noted in the solicitation.

7. Offerors should have an account in Dun & Bradstreet and ensure that the account is up to date. Government may request additional financial information.

8. The ABATE AND REPLACE BUILDINGS 36 AND 118 TILE Bid opening is scheduled for 2:00 PM 03/18/2021. Bids must be e-mailed to Devan Bertch by 1:30 PM on 03/18/2021 at Devan.Bertch@va.gov

9. The REPLACE ELECTRIC PANELS BUILDINGS 36 AND 37 Bid opening is scheduled for 3:00 PM 03/18/2021. Bids must be e-mailed to Devan Bertch by 2:30 PM on 03/18/2021 at Devan.Bertch@va.gov

10. Cutoff date for RFI’s is 03/08/2021 at 4:00 PM.

C. Procedure for requesting information/clarifications:

1. Offeror is responsible for bringing any blatant ambiguities in the documents to the Contracting Officers’ attention. Any and all questions must be in writing and emailed/sent to the Contracting Specialist Devan.Bertch@va.gov

2. Any and all technical questions will be answered by the Contracting Officer, in writing, via amendment to the solicitation. Amendments will be posted at: beta.SAM.gov

3. An amendment may also be used to communicate other information (i.e., updated wage decisions, revised clauses, extended bid closing date, etc.).

4. Offeror must acknowledge receipt of all amendments issued. Offeror and Offeror’s subcontractors are not permitted to contact Engineering Service for information regarding this project. To do so will be to your detriment as any answers you receive will not be applicable in a dispute with the Contracting Officer.

D. Additional Site Visits/Questions:

1. This is the only scheduled site visit. No further site visits will be conducted.

2. Questions/discussion from the Attendees