36C24220Q0724.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice W065 Syracuse VAMC Elevator Maintenance 14227 36C24220Q0724 07-13-2020 10:00 am

EASTERN TIME, NEW YORK, USA

N 811310 Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227 Kimberly Wiatrowski Department of Veterans Affairs Syracuse VA Medical Center 800 Irving Avenue Syracuse New York 13210

USA

http://vaww.visn2.va.gov/ Department of Veterans Affairs kimberly.wiatrowski@va.gov Contract Specialist COMBINED SYNOPSIS/SOLICITATION ELEVATOR SERVICE MAINTENANCE FOR THE SYRACUSE VA MEDICAL CENTER 800 IRVING AVENUE, SYRACUSE, NY 13210

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6. “Streamlined Procedures for Evaluation and Solicitation for Commercial Items” and 13.5 Simplified Procedures for Certain Commercial Items” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through Contract Opportunities - https://beta.sam.gov RFQ reference number 36C24220Q0724.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06.

(iv) This procurement is being issued as an unrestricted open market solicitation. The North American Industry Classification System (NAICS) code is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a small business size standard of $8 Million. The government intends to award a firm fixed price contract from this solicitation.

(v) The Contractor shall provide pricing to provide the Elevator Service Maintenance for a base plus four option years. See applicable salient characteristics/requirements below:

Pricing for Elevator Service Maintenance:

Total Price:

(vi) Description of the Requirement: See attached Performance Work Statement (PWS) to include Wage Determination and Quality Assurance Surveillance Plan (QASP). The contractor shall provide all parts and labor identified in the PWS.

(vii) Awardee shall coordinate with the Contracting Officer’s Representative (COR) prior to performance.

Place of Performance:

Syracuse VA Medical Center 800 Irving Avenue Syracuse, NY 13210

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (MARCH 2016), applies to this acquisition.

The following provisions are included as addenda to FAR 52.212-1:

52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2019)

(ix) Evaluation will be determined based on Best Value to the Government IAW FAR Subpart 13.106-1(a)(2). The government shall award this procurement to the vendor with the lowest priced quote that is technically acceptable and has acceptable, or neutral, past performance. Vendors with no past performance shall be rated as neutral.

PRICE

Provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation. SubCLIN’s for premiums shall not be considered in the evaluation price during the award process.

TECHNICAL

Please provide a maximum 5-page capability statement that indicates the vendor has the trained personnel, equipment, and track record of working experience in maintenance, inspection, and testing of Elevator Systems, in healthcare, industrial, educational and commercial facilities to be able to meet all the requirements of the attached Performance Work Statement.

The capability statement shall include the following information:

1. Solicitation number for this requirement as 36C24220Q0724.

1. Name, address and telephone number of offeror

1. The Offeror shall provide a statement that you can meet the emergency repair service, call back and be onsite within the two (2) hour response time as stated in B.3.2.4 of the Performance Work Statement. A four (4) hour response time for regular repairs during normal business hours. Emergency call back 24 hr. a day/ 7 days a week emergency call back service shall be within two (2) hours.

Additional documentation to be provided:

1. Journeyman and Apprentice certifications for all technicians that will performing at the facility.

1. Documents for OSHA required:

OSHA 10 hours minimum for Technicians, Apprentices, etc.

OSHA 30 hours minimum for Supervisors, Foreman’s, etc.

PAST PERFORMANCE

Each offeror will be evaluated on his/her performance under existing and prior contracts for similar services. The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. CPARS records will be reviewed. Contractors without past performance will receive a neutral rating.

The Government shall request the contractor provide a list of contracts completed during the past three (3) years and all contracts and subcontracts currently in process for the maintenance, inspection, and testing for Elevator Service. Include the following information for each contract:

a) Name and address of contracting activity

b) Name and telephone number of contract person

c) Dates of contract performance

The Government reserves the right to make award without discussions.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items apply to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://beta.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

52.204-13 System for Award Management Maintenance (OCT 2018) 52-204-18 Commercial and Government Entity Code Maintenance (JUL 2016)

852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) 852.219-74 Limitations on Subcontracting (JUL 2018) 852.232-72 Electronic Submission of Payment Requests (NOV 2012) 852.237-70 Contractor Responsibilities (APR 1984) 852.270-1 Representatives of Contracting Officer (JAN 2008)

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

52.203-6, Restrictions on Subcontracting Sales to Government (Sept 2016) 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (Oct 2018) 52.204-14, Service Contract Reporting Requirements (Oct 2016) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-8, Utilization of Small Business Concerns (OCT 2018) 52.219-28, Post Award Small Business Program Representation (Jul 2013) 52.222-3, Convict Labor (June 2003) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (Sept 2016) 52.222-35, Equal Opportunity for Veterans (OCT 2015) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-37, Employment Reports on Veterans (FEB 2016) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-50, Combating Trafficking in Persons (MAR 2015) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) 52.222-41, Service Contract Labor Standards (MAY 2014) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-55, Minimum Wages under Executive Order 13658 (DEC 2015).

(xiii) The Service Contract Act of 1965 does apply to this procurement; the applicable wage determination is attached to this combined synopsis/solicitation

A Site Visit is scheduled for Monday June 29, 2020 at 10:00 am EST. Potential vendors for the site visit shall meet in the main lobby of the Syracuse VA Medical Center, 800 Irving Avenue, Syracuse, NY 13210. Kindly RSVP by June 26, 2020 10:00 am EST to Kimberly Wiatrowski via email Kimberly.wiatrowski@va.gov.

(xiv) N/A

(xv) This is an open-market unrestricted combined synopsis/solicitation for Elevator Maintenance Service for the Syracuse VA Medical Center as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 10:00 AM EST, Monday July 13, 2020. The government shall only accept electronic submissions via email, please send all quotations to Kimberly.Wiatrowski@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). RFI’s shall not be accepted after Tuesday June 30, 2020 @ 2:00 pm EST.

(xvi) Any questions or concerns regarding this solicitation shall be forwarded in writing via e-mail to Kimberly Wiatrowski, Contracting Officer at Kimberly.Wiatrowski@va.gov.

See attached document: Performance Work Statement Elevator Service (FR).

See attached document: P09-QASP- Elevator.

See attached document: P07 WD 1967-0484 Elevator Repairer.