36C24220Q0583-000.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice W065 MRI Trailer Rental 528A7 14227 36C24220Q0583 05-01-2020 N

SDVOSBC

532490 Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227 Kimberly Wiatrowski Department of Veterans Affairs Syracuse VA Medical Center 800 Irving Avenue Syracuse, NY 13210

USA

http://vaww.visn2.va.gov/ Department of Veterans Affairs Kimberly.wiatrowski@va.gov Contract Specialist COMBINED SYNOPSIS/SOLICITATION RENTAL OF A PORTABLE MRI SCANNER, AGREEMENT, INSTALLATION FOR THE SYRACUSE VA MEDICAL CENTER 800 IRVING AVENUE, SYRACUSE, NY 13210

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6. “Streamlined Procedures for Evaluation and Solicitation for Commercial Items” and 13 Simplified Procedures for Certain Commercial Items” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through Contract Opportunities - https://beta.sam.gov RFQ reference number 36C24220Q0583.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-05.

(iv) This procurement is being issued as a competitive open market Service-Disabled Veteran Owned Small Business Set-Aside. The North American Industry Classification System (NAICS) code is 532490 Other Commercial and Industrial Machinery and Equipment Rental and Leasing with a small business size standard of $35 Million. The government intends to award an indefinite delivery indefinite quantity contract from this solicitation.

(v) The Contractor shall provide pricing to provide the Rental of a Portable MRI Scanner See applicable salient characteristics/requirements below:

Pricing for Elevator Service Maintenance:

(vi) Description of the Requirement: See attached Statement of Work.

(vii) Awardee shall coordinate with the Contracting Officer’s Representative (COR) prior to performance.

Place of Performance:

Syracuse VA Medical Center 800 Irving Avenue Syracuse, NY 13210

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (MARCH 2020), applies to this acquisition.

The following provisions are included as addenda to FAR 52.212-1:

52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

(ix) Evaluation will be determined based on Best Value to the Government IAW FAR Subpart 13.106-1(a)(2). The government shall award this procurement to the vendor with the lowest priced quote that is technically acceptable and has acceptable, or neutral, past performance. Vendors with no past performance shall be rated as neutral.

PRICE

Provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation.

TECHNICAL

Please provide a maximum 5-page capability statement that indicates the vendor has the trained personnel, equipment, and track record of working experience to provide a rental of a Portable MRI Scanner, Support, Agreement and Installation and be able to meet all the requirements of the attached Statement of Work.

The capability statement shall include the following information:

1) Solicitation number for this requirement as 36C24220Q0583.

2) Name, address and telephone number of offeror

PAST PERFORMANCE

Each offeror will be evaluated on his/her performance under existing and prior contracts for similar services. The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. Contractors without past performance will receive a neutral rating.

The Government shall request the contractor provide a list of contracts completed during the past three (3) years. Include the following information for each contract:

a) Name and address of contracting activity

b) Name and telephone number of contract person

c) Dates of contract performance

The Government reserves the right to make award without discussions.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items apply to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://beta.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

52.204-13 System for Award Management Maintenance (OCT 2018) 52-204-18 Commercial and Government Entity Code Maintenance (JUL 2016)

852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2019) 852.219-74 Limitations on Subcontracting (JUL 2018) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.270-1 Representatives of Contracting Officer (JAN 2008)

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (Oct 2018) 52.204-14, Service Contract Reporting Requirements (Oct 2016) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Mar 2020) 52.219-28, Post Award Small Business Program Representation (Mar 2020) 52.222-3, Convict Labor (June 2003) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (Sept 2016) 52.222-35, Equal Opportunity for Veterans (OCT 2015) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-37, Employment Reports on Veterans (FEB 2016) 52.222-50, Combating Trafficking in Persons (Jan 2019) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-55, Minimum Wages under Executive Order 13658 (DEC 2015).

(xiii) The Service Contract Act of 1965 does not apply to this procurement.

(xiv) N/A

(xv) This is an open-market Total Service-Disabled Veteran Owned Small Business Set-Aside combined synopsis/solicitation for Rental of Portable MRI Scanner, Support, Agreement, and Installation for the Syracuse VA Medical Center as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 10:00 AM EST, Friday May 1, 2020. The government shall only accept electronic submissions via email, please send all quotations to Kimberly.Wiatrowski@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). RFI’s shall not be accepted after Thursday April 27, 2020 @ 10:00 am EST.

(xvi) Any questions or concerns regarding this solicitation shall be forwarded in writing via e-mail to Kimberly Wiatrowski, Contracting Officer at Kimberly.Wiatrowski@va.gov.

STATEMENT OF WORK

Rental of Portable MRI Scanner, Support, Agreement, Installation

General

The Contractor shall provide one (1) each mobile shielded short bore GE 1.5 Tesla MRI Scanner; GE 23X, at the Syracuse VA Medical Center, 800 Irving Avenue, Syracuse, NY 13210. The length of this rental is not to exceed more than 90 days. The scanner will include supporting equipment to provide the doctors and radiologists a like system which will provide the same level of care our patients are presently receiving. All services shall be provided in accordance with the specifications, terms and conditions contained herein.

The following paragraphs contain the items are required and support agreement to provide the same level of care with up to 40 hours of onsite training of the current MRI technologists and continued phone support for applications for the duration of the contract.

The Contractor shall be qualified / authorized by the Original Equipment Manufacturer (OEM) in the service/repair equipment listed within this contract. Contractor shall maintain qualifications throughout entire contract period. Qualifications include but not limited to the certification of all repair persons and repair facilities by the OEM as being trained / qualified to perform required repairs. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance.

The mobile unit will be delivered to the Department of Veterans Affairs Syracuse VA Medical Center, 800 Irving Avenue, Syracuse, NY 13210.

The Period of Performance is June 1, 2020 to August 31, 2020.

Description/Specifications/Work Statement

1. Portable MRI Scanner:

The Contractor will provide a vendor owned portable MRI scanner (minimum features seen below) in a trailer not to exceed 48’ in length including transportation to and from the location and PACS connectivity/hook up. The Salient Characteristics are stated herein.

2. Preventive Maintenance & Inspections:

The Contractor shall provide these services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or operative conditions. Service shall consist of calibration and testing in accordance with the manufacturer’s latest established service procedures to ensure operation of equipment within manufacturer’s or VA’s performance specifications, whichever is the most rigorous. Preventive Maintenance (PM) includes cleaning, inspecting lubricating and testing all equipment. All equipment shall be operated at least one complete operating cycle at the end of each PM. All PM’s and Inspections shall be completed during normal business hours and coordinated with the Contracting Officer Representative. Normal business hours are defined as Monday through Friday 7:00 am to 4:30 pm.

Federal holidays observed:

Christmas Day

Any other day specifically declared by the President of the United States to be a National holiday.

All maintenance shall be performed by a contract agreement with the OEM.

The Contractor shall ensure that the system has current PMs performed by the OEM and is meeting the manufacturer’s specifications including appropriate cryogen levels.

The Contractor shall furnish documentation to the Contracting Officer Representative (COR) including all measurement and calibration data to certify that the system is performing in accordance with the performance specifications.

After the use of the system, the vendor will remove the hard drive and surrender it to the COR or designee for disposal.

3. Conformance Standards:

The Contractor shall provide services and material to ensure that the equipment functions in conformance with the latest requirements of NFPA-99, JCAHO, NEC, OSHA, CAP, Federal and VA specifications and requirements as applicable. The equipment shall be maintained such that it meets or exceeds the performance specifications as established in the OEM’s technical specifications.

4. Emergency Maintenance:

The Contractor will maintain that a 95% uptime of the system is met and that there are provisions for emergency service if necessary 24 hours a day / 7 days a week. If emergency services are required outside of normal business hours the COR or designee shall be notified.

5. Parts:

The Contractor shall furnish and replace parts at no cost to the Government. The contractor shall have ready access to unique and/or high mortality replacement parts. All parts supplied shall be OEM and fully compatible with existing equipment. The contract shall include all parts except for consumable or expendable items. The contractor shall use new or rebuilt parts. Used parts, those removed from another system, shall not be installed without approval by Biomedical Engineering.

6. Reporting Requirements:

The Contractor shall contact Biomedical Engineering prior to performance of work under this contract. This check-in is mandatory and can be accomplished by phone contact. When the service(s) is/are completed, the Field Service Engineer (FSE) shall document the services rendered on a legible Vendor Engineering Service Report(s) (ESR).

7. Additional Charges:

There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts.

8. Reporting Required Services Beyond the Contract Scope:

The Contractor shall immediately, but no later than 24 consecutive hours after discovery, notify Biomedical engineering, (in writing), of the existence or the development of any defects in, or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor shall furnish the Contracting Officer (CO) and the Contracting Officer Representative (COR) with a written estimate of the cost to make necessary repairs.

9. Condition of Equipment:

The contractor accepts responsibility for the equipment described "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the contractor from performance of the requirements of this contract.

10. Competency of Personnel Servicing Equipment:

a. Each respondent must have an established business, with an office and full-time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup.

b. “Fully Qualified" is based upon training and on experience in the field. For training, the Field Service Engineer. FSE(s) shall have successfully completed a formalized training program, for the equipment. For field experience, the FSE(s) shall have a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance on equipment.

c. The FSE(s) shall be authorized by the contractor to perform the maintenance services as required. All work shall be performed by "Fully Qualified" competent FSEs. The contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the contractor services. The CO may authenticate the training requirements, request copies of training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any equipment. The CO and/or the COR specifically reserve the right to reject any of the contractor's personnel and refuse them permission to work on the equipment.

11. Test Equipment

Prior to commencement of work on this contract, the contractor shall make available if requested a copy of the current calibration certification of all test equipment that is to be used by the contractor in performing work under the contract. This certification shall also be provided on a periodic basis when requested by the Syracuse VAMC. Test equipment calibration shall be traceable to a national standard.

12. Identification, Parking, Smoking, Cellular Phone Use and VA Regulations:

The Contractor's FSE shall wear visible identification always while on the premises of the Syracuse VAMC. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police-Security Service. The Syracuse VAMC will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking and vaping are prohibited inside any buildings at the Syracuse VAMC. Cellular phones and two-way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court.

13. Installation for Utilities, Other requirements:

a. Utility Hook up for 150 A 460 Vac Service. To be handled by internal labor.

b. Voice and Data requirements to include PAC’s and CPRS. To be handled by internal Labor.

14. Compliance with OSHA Bloodborne Pathogens Standard:

The contractor shall comply with the Federal OSHA Bloodborne Pathogens Standard. The contractor shall:

a. Have methods by which all employees are educated as to risks associated with bloodborne pathogens.

b. Have policies and procedures that reduce the risk of employee exposure to bloodborne pathogens.

c. Have mechanisms for employee counseling and treatment following exposure to bloodborne pathogens.

15. Records Management Language:

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

The Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

The Government Agency owns the rights to all data/records produced as part of this contract.

The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

The Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, mouthpieces for the employee during performance of the contract.

16. Definitions/Acronyms:

a. Biomedical Engineering - Supervisor or designee, Phone Number (916-366-5481).

b. FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the VA Outpatient Clinic premises.

c. ESR - Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

d. Acceptance Signature - VAOPC employee who indicates FSE demonstrated service conclusion/status and user has accepted work as complete/pending as stated in ESR.

e. Authorization Signature - COR's signature; indicates COR accepts work status as stated.

f. NFPA - National Fire Protection Association.

g. CDRH - Center for Devices and Radiological Health.

h. NHPP – The VA National Health Physics Program Salient Characteristics/Minimum Features for MRI Scanner

· 1.5T

· GE signa excite HDXT 1.5 tesla

· Software: HD16.0_1638a

· Windows 7 or later or non-Windows system

· Minimum 16 Channel Systems

· High Performance Gradient System

· Re-constructor high speed

· In bore fan

· Advanced Scan Tools for:

· Neuro

· Body

· Ortho

· Angiography

· Diffusion Imaging Performance Package

· Angio Performance Package:

· Automatic table motion

· Automatic bolus detection and triggering software

· Quantitative Flow Analysis

· High Resolution LCD Monitor

· DICOM Workflow Management

· IHE Schedule Workflow

· Physiological Synchronization

· DVD read/write device

· DICOM Store/Query/Retrieve

· Patient Headset with two-way communication

· Coils and associated pads:

· Quadrature Body Coil

· 16 Channel Head Coil

· 8-16 Channel Knee Coil

· 16 Channel Torso/Body Coil

· Flexible Coils

· CT L Spine Coil

· 16 Channel Sense NV Coil

· 8 Channel Shoulder Coil

· 8 Channel Foot/Ankle Coil

· 8 Channel Wrist Coil

· 4-8 Channel Small Joint Coil

· Medrad Solaris Injector or comparable See attached document: Limiting Sources Justification.