36C24219B0007-003.pdf

VA Medical Center Canandaigua Canandaigua, NY

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DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

DIVISION 00 - SPECIAL SECTIONS DATE

00 01 15 List of Drawing Sheets 09-11

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 06-15 01 33 23 Shop Drawings, Product Data, and Samples 03-12 01 35 26 Safety Requirements 10-14 01 42 19 Reference Standards 02-15 01 57 19 Temporary Environmental Controls 01-11 01 91 00 General Commissioning Requirements 06-13

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 05-15 07 92 00 Joint Sealants 05-15

DIVISION 09 – FINISHES

09 91 00 Painting 05-15

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 12-12 26 05 19 Low-Voltage Electrical Power Conductors and Cables 07-13 26 05 26 Grounding and Bonding for Electrical Systems 12-12 26 05 33 Raceway and Boxes for Electrical Systems 05-14 26 08 00 Commissioning of Electrical Systems 06-13 26 24 16 Panelboards 05-14 26 43 13 Surge Protective Device 12-12

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations 06-15 27 05 26 Grounding and Bonding for Communications Systems 06-15 27 05 33 Raceways and Boxes for Communications Systems 06-15 27 08 00 Commissioning of Communications Systems 06-15 27 10 00 Structured Cabling 06-15 27 11 00 Communications Equipment Room Fittings 06-15 27 15 00 Communications Horizontal Cabling 06-15

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work Results for Electronic Safety and Security 09-11 28 05 13 Conductors and Cables for Electronic Safety and

Security 09-11

28 05 26 Grounding and Bonding for Electronic Safety and Security

09-11

28 05 28.33 Conduits and Backboxes for Electronic Safety and Security

09-11

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28 08 00 Commissioning of Electronic Safety and Security Systems 06-13 28 23 00 Video Surveillance 09-11

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SECTION 00 01 15

LIST OF DRAWING SHEETS

Drawing No. Title

GENERAL

GI001 COVER SHEET

ELECTRICAL

E-001 ELECTRICAL LEGEND, GENERAL NOTES AND ABBREVIATIONS

E-002 LIFE SAFETY, INFECTION CONTROL, AND CONSTRUCTION GENERAL NOTES

EP601 ELECTRICAL PANEL SCHEDULE

EY101 SITE PLAN - CAMERA LOCATIONS

EY501 ELECTRICAL SYSTEMS DETAILS

EY502 ELECTRICAL SYSTEMS DETAILS

EY503 ELECTRICAL SYSTEMS DETAILS

EY901 CAMERA LOCATION PHOTOGRAPHS

EY902 CAMERA LOCATION PHOTOGRAPHS

1.EY101 ELECTRICAL SYSTEMS PLAN - BUILDING 1 - SECOND FLOOR

3.EY101 ELECTRICAL SYSTEMS PLAN - BUILDING 3 - GROUND FLOOR

3.EY102 ELECTRICAL SYSTEMS PLAN - BUILDING 3 - SECOND FLOOR

5.EY101 ELECTRICAL SYSTEMS PLAN - BUILDING 5 - GROUND FLOOR

6.EY101 ELECTRICAL SYSTEMS PLAN - BUILDING 6 - GROUND FLOOR

6.EY102 ELECTRICAL SYSTEMS PLAN - BUILDING 6 - SECOND FLOOR

10.EY101 ELECTRICAL SYSTEMS PLAN - BUILDING 10 - GROUND FLOOR

11.EY101 ELECTRICAL SYSTEMS PLAN - BUILDING 11 - GROUND FLOOR

16.EY101 ELECTRICAL SYSTEMS PLAN - BUILDING 16 - GROUND FLOOR

20.EY101 ELECTRICAL SYSTEMS PLAN - BUILDING 20 - GROUND FLOOR

20.EY102 ELECTRICAL SYSTEMS PLAN - BUILDING 20 - SECOND FLOOR

33.EY101 ELECTRICAL SYSTEMS PLAN - BUILDING 33 - GROUND FLOOR

33.EY102 ELECTRICAL SYSTEMS PLAN - BUILDING 33 - SECOND FLOOR

34.EY101 ELECTRICAL SYSTEMS PLAN - BUILDING 34 - GROUND FLOOR

34.EY102 ELECTRICAL SYSTEMS PLAN - BUILDING 34 - SECOND FLOOR

36.EY101 ELECTRICAL SYSTEMS PLAN - BUILDING 36 - GROUND FLOOR

36.EY102 ELECTRICAL SYSTEMS PLAN - BUILDING 36 - SECOND FLOOR

37.EP101 ELECTRICAL POWER PLAN - BUILDING 37 - GROUND FLOOR

37.EY101 ELECTRICAL SYSTEMS PLAN - BUILDING 37 - GROUND FLOOR

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SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

1.9 RESTORATION

1.10 AS-BUILT DRAWINGS

1.11 TEMPORARY USE OF EXISTING ELEVATORS

1.12 TEMPORARY TOILETS

1.13 AVAILABILITY AND USE OF UTILITY SERVICES

1.14 INSTRUCTIONS

1.15 GOVERNMENT-FURNISHED PROPERTY

1.16 HISTORIC PRESERVATION

Canandaigua, NJ

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SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, and furnish labor and materials and perform work for CAMERA SECURITY SYSTEM as indicated and required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the

Contracting Officer Representative (COR).

C. Offices of Paradigm Engineers and Constructors Inc., 200 Envoy Circle, Suite 201, Louisville, KY 40299, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I: General Construction: Work includes mobilization, general construction, alterations, the selective removal and replacement of existing ceiling systems, core drilling certain floors and walls, fire stopping, and patching finishes disturbed by performance of work.

ITEM II: Electrical Work: CAMERA SECURITY SYSTEM: Work includes all labor, material, equipment, and supervision to perform the required electrical construction work on this project including core drilling certain floors and walls, conduit, wiring, CAT6A cable and (limited) fiber optic cable installation, power installation, mounting and installation of exterior wall mounted surveillance cameras and installation of monitors used for the display of video images from cameras installed.

a. Digital camera surveillance equipment includes cameras, computer servers, and mounting brackets to be furnished by the

Contractor. Contractor shall refer to Project Specification

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SECTION 282300 VIDEO SURVEILLANCE, Part 2.11 Basis of Design, for equipment required for installation for the complete Video

Surveillance System.

b. SECTION 282300 VIDEO SURVEILLANCE also requires contractor to provide the complete programing of all necessary components and devices to make a complete working Video Surveillance

System.

B. ALTERNATES: The following applies to each alternate numbered and listed below:

Provide deductive alternate to DELETE all work associated with installation of the following 4 cameras – including conduit runs and cabling, selective interior finish removal and replacement that is associated with the removed camera(s):

ALTERNATE NO. 1:

DELETE Three (3) exterior Cameras indicated for Building #33.

a. Refer to Drawings EY101, EY503, 33.EY101, and 33.EY102.

DELETE Two (2) exterior Cameras indicated for Building #34.

a. Refer to Drawings EY101, EY503, 34.EY101 and 34.EY102.

C. CLARIFICATION:

The VAMC Canandaigua is responsible for the following work:

1. All I.T. Room (CAT6A) Switch installations.

2. Verification of existing - or provision of new - fiber optic cabling from each building’s (I.T. Room) to other building’s I.T.

Rooms required to assure complete and continuous communication pathways.

3. Two (2) new 50” HD monitors – to be installed by contractor.

(Refer to Part 1.15 GOVERNMENT-FURNISHED PROPERTY.)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

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2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

a. Contractor to obtain VAMC badging at ground level of Building 4, PIV office.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

5. VAMC IT rooms are high security areas. Contractor access to IT rooms is normally permitted only while accompanied by an authorized VAMC

IT Department representative (escort). Due to the locations and scope of work involved in the project, escorts will not be available for this purpose. Temporary access to VAMC IT rooms will be granted to individuals working for the contractor who pass a background check and fulfill the security requirements for unescorted access. A description of the security requirements for un-escorted access to

IT rooms will be provided by the COR to the contractor prior to submittal of bid.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes, parked machines, modular trailers and storage pods parked on site.

2. Refer to project drawings for ‘Key Affidavit’ which must be completed by Contractor and submitted to COR in order to receive keys to the locks on entry points within the scope of work.

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D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be issued for General

Contractor and its employees for parking in designated areas only.

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1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to immediate work areas of contractor.

B. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

C. No storage of Contractor tools, equipment, materials or supplies will be afforded the contractor inside of VA facilities.

D. Temporary modular trailers or secure storage pods may be placed on site for the storage of job specific contractor materials and tools in locations determined by the COR. The modular trailers or storage pods shall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the work.

E. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any curbs, sidewalks, or roads damaged by the contractor.

(FAR 52.236-10)

F. Workmen are subject to rules of the Medical Center applicable to their conduct.

G. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

H. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as

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01 00 00 -6 permitted by COR. In such case where tools that transmit vibrations and noises are unavoidable in the performance of work indicated, coordinate such work to occur for as limited a time as possible and schedule such work at times that are acceptable to the COR.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than one work day. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Storage of Contractor's materials and equipment will not be permitted inside of VA facilities.

I. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

To insure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to insure accomplishment of this work in successive phases mutually agreeable to

COR.

J. Building(s) will be occupied during performance of work; immediate areas of alterations will NOT be vacated.

1. Certain areas of Building(s) will be occupied by Medical Center personnel for various periods during the construction period.

Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to the Department of

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Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access.

Coordinate alteration work in areas occupied by Department of

Veterans Affairs so that Medical Center operations will continue during the construction period.

2. Contractor is required to follow the VA Medical Center Infection

Control Risk Assessment (ICRA) guidelines provided as part of these construction documents.

K. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

L. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR .

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR

COMMUNICATIONS INSTALLATIONS for additional requirements.

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2. Contractor shall submit a request to interrupt any such services to

COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

M. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

N. Coordinate the work for this contract with other construction operations ongoing at campus as directed by COR.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of buildings.

2. Existence and conditions of items such as ceiling systems and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

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4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government.

Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4 and VAAR 852.236-88).

C. Proposed changes to the contract shall be provided with complete back-up documentation and include a breakdown of costs for Labor (including

# of hours and hourly rate), Materials (including size, area or length of materials involved) and tools not already available to the contractor for use on project.

1. Provide breakdown of any proposed change to COR for consideration and review in a detailed and complete estimating format equivalent to that routinely published by R.S. Means Construction

Cost Data, Latest Edition minimum (or equivalent).

D. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

E. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

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2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

(FAR 52.236-9)

1.9 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall

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01 00 00 -11 conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR

52.236-2).

1.10 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be managed as follows:

1. Keep set of as-built drawings at the project site at all times.

2. Update the as-built drawings with a consistent colored pen or pencil in writing that is fully legible, consistent, neat and orderly.

3. Make as-built drawings available for the COR’s review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.11 TEMPORARY USE OF EXISTING ELEVATORS

A. Contractor will not be allowed the use of existing elevators.

Contractor shall use stairways available to access areas of new work.

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1.12 TEMPORARY TOILETS

A. Contractor may make use of such toilet accommodations as may be assigned to Contractor by COR. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workmen.

Failure to maintain satisfactory condition in toilets will deprive

Contractor of the privilege to use such toilets.

1.13 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The Contractor shall carefully conserve any utilities furnished without charge.

1.14 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned

Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at

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01 00 00 -13 the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed.

This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.15 GOVERNMENT-FURNISHED PROPERTY

A. Equipment furnished by the Government will be delivered in a partially assembled (knock down) condition in accordance with existing standard commercial practices, complete with all fittings, fastenings, and appliances necessary for connections to respective services installed under contract. All fittings and appliances (i.e., couplings, ells, tees, nipples, piping, conduits, cables, and the like) necessary to make the connection between the Government furnished equipment item and the corresponding utilities shall be furnished and installed by the contractor at no additional cost to the Government.

Contractor shall completely assemble and install the Government furnished equipment in place ready for proper operation in accordance with specifications and drawings.

B. The VAMC will provide to the Contractor two (2) 50” HD Video Monitors for installation by Contractor as referenced by contract documents.

C. TESTING OF EQUIPMENT BEFORE INSTALLATION

1. Contractor shall engage the services of an authorized representative of the camera surveillance system equipment manufacturer to oversee the testing, installation, placement and programming for camera surveillance system equipment. Authorized representative shall provide training necessary for VAMC staff in

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01 00 00 -14 using the new system to the satisfaction of the COR. Authorized representative is to be engaged in the supervision of installation of equipment at construction site.

2. Any equipment determined to be non-functional shall be brought to the attention of the COR and a replacement for it provided – at no cost to the VAMC - PRIOR to its installation within the Scope of Work.

1.16 HISTORIC PRESERVATION

Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.

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01 32 16 - 15 1 Project Schedules

SECTION 01 32 16 - 15

PROJECT SCHEDULES

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements (Project

Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract

(including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

B. The Project Schedule and the AIA Application for Payment shall contain one to one matching line item activities for major heading as defined in

Section 01 32 16.15 - 1.7 Project Schedule Requirements and Section 01

32 16.15 - 1.8 Payment to the Contractor. Schedule sub-headings shall nest up to major headings which have 1 to 1 correlation to AIA G702.

The Contractors Application for Payment review by the COR is contingent on prior submittal, review and approval of the monthly schedule update.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's Representative (COR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.3 CONTRACTOR'S CONSULTANT:

A. The Contractor shall submit a qualification proposal to the COR, within

10 days of bid acceptance. The qualification proposal shall include:

1. The name and address of the proposed consultant.

2. Information to show that the proposed consultant has the qualifications to meet the requirements specified in the preceding paragraph.

3. A representative sample of prior construction projects, which the proposed consultant has performed complete project scheduling services. These representative samples shall be of similar size and scope.

01 32 16 - 15 2 Project Schedules

B. The Contracting Officer has the right to approve or disapprove the proposed consultant, and will notify the Contractor of the VA decision within seven calendar days from receipt of the qualification proposal.

In case of disapproval, the Contractor shall resubmit another consultant within 10 calendar days for renewed consideration. The Contractor shall have their scheduling consultant approved prior to submitting any schedule for approval.

C. Receipt of a draft AIA document or Schedule during project startup discussions shall not relieve the contractor from the requirements of

Section 01 32 16.15.

1.4 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide monthly, to the Department of Veterans

Affairs (VA), all computer-produced time/cost schedules and reports generated from monthly project updates. This monthly computer service will include: three copies of up to five different reports (inclusive of all pages) available within the user defined reports of the scheduling software approved by the Contracting Officer; a hard copy listing of all project schedule changes, and associated data, made at the update and an electronic file of this data; and the resulting monthly updated schedule in PDM format. These must be submitted with and substantively support the contractor’s monthly payment request and the signed look ahead report. The COR shall identify the five different report formats that the contractor shall provide.

B. The contractor shall be responsible for the correctness and timeliness of the computer-produced reports. The Contractor shall also responsible for the accurate and timely submittal of the updated project schedule and all CPM data necessary to produce the computer reports and payment request that is specified.

C. The VA will report errors in computer-produced reports to the

Contractor’s representative within ten calendar days from receipt of reports. The Contractor shall reprocess the computer-produced reports and associated diskette(s), when requested by the Contracting Officer’s representative, to correct errors which affect the payment and schedule for the project.

1.5 THE COMPLETE PROJECT SCHEDULE SUBMITTAL

A. Within 45 calendar days after receipt of Notice to Proceed, the

Contractor shall submit for the Contracting Officer's review; three blue line copies of the interim schedule on sheets of paper 765 x 1070 mm (30 x 42 inches) and an electronic file in the previously approved CPM schedule program. The submittal shall also include three copies of a computer-produced activity/event ID schedule showing project duration;

01 32 16 - 15 3 Project Schedules phase completion dates; and other data, including event cost. Each activity/event on the computer-produced schedule shall contain as a minimum, but not limited to, activity/event ID, activity/event description, duration, budget amount, early start date, early finish date, late start date, late finish date and total float. Work activity/event relationships shall be restricted to finish-to-start or start-to-start without lead or lag constraints. Activity/event date constraints, not required by the contract, will not be accepted unless submitted to and approved by the Contracting Officer. The contractor shall make a separate written detailed request to the Contracting

Officer identifying these date constraints and secure the Contracting

Officer’s written approval before incorporating them into the network diagram. The Contracting Officer’s separate approval of the Project

Schedule shall not excuse the contractor of this requirement. Logic events (non-work) will be permitted where necessary to reflect proper logic among work events, but must have zero duration. The complete working schedule shall reflect the Contractor's approach to scheduling the complete project. The final Project Schedule in its original form shall contain no contract changes or delays which may have been incurred during the final network diagram development period and shall reflect the entire contract duration as defined in the bid documents. These changes/delays shall be entered at the first update after the final

Project Schedule has been approved. The Contractor should provide their requests for time and supporting time extension analysis for contract time as a result of contract changes/delays, after this update, and in accordance with Article, ADJUSTMENT OF CONTRACT COMPLETION.

D. Within 30 calendar days after receipt of the complete project interim

Project Schedule and the complete final Project Schedule, the

Contracting Officer or his representative, will do one or both of the following:

1. Notify the Contractor concerning his actions, opinions, and objections.

2. A meeting with the Contractor at or near the job site for joint review, correction or adjustment of the proposed plan will be scheduled if required. Within 14 calendar days after the joint review, the Contractor shall revise and shall submit three blue line copies of the revised Project Schedule, three copies of the revised computer-produced activity/event ID schedule and a revised electronic file as specified by the Contracting Officer. The revised submission

01 32 16 - 15 4 Project Schedules will be reviewed by the Contracting Officer and, if found to be as previously agreed upon, will be approved.

E. The approved baseline schedule and the computer-produced schedule(s) generated there from shall constitute the approved baseline schedule until subsequently revised in accordance with the requirements of this section.

F. The Complete Project Schedule shall contain approximately 30 work activities / events.

1.6 WORK ACTIVITY/EVENT COST DATA

A. The Contractor shall cost load all work activities/events except procurement activities. The cumulative amount of all cost loaded work activities/events (including alternates) shall equal the total contract price. Prorate overhead, profit and general conditions on all work activities/events for the entire project length. The contractor shall generate from this information cash flow curves indicating graphically the total percentage of work activity/event dollar value scheduled to be in place on early finish, late finish. These cash flow curves will be used by the Contracting Officer to assist him in determining approval or disapproval of the cost loading. Negative work activity/event cost data will not be acceptable, except on VA issued contract changes.

B. The Contractor shall cost load work activities/events for guarantee period services, test, balance and adjust various systems in accordance with the provisions in Article, FAR 52.232 – 5 (PAYMENT UNDER

FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR 852.236 – 83 (PAYMENT UNDER

FIXED-PRICE CONSTRUCTION CONTRACTS).

C. In accordance with FAR 52.236 – 1 (PERFORMANCE OF WORK BY THE

CONTRACTOR) and VAAR 852.236 – 72 (PERFORMANCE OF WORK BY THE

CONTRACTOR), the Contractor shall submit, simultaneously with the cost per work activity/event of the construction schedule required by this

Section, a responsibility code for all activities/events of the project for which the Contractor's forces will perform the work.

D. The Contractor shall cost load work activities/events for all BID ITEMS including ASBESTOS ABATEMENT. The sum of each BID ITEM work shall equal the value of the bid item in the Contractors' bid. The distribution of cost load items shall be subject to review by the COR and revision with resubmitted by the contractor.

E. The project shall observe professional Earned Value methodology. All schedule items shall have 1 to 1 correlation to each line item submitted for payment on AIA G702 and G703. Line item numbering shall be identical. Schedule line items shall observe a hierarchy consisting of major categories and sub categories as defined in Paragraph 1.7.

01 32 16 - 15 5 Project Schedules

1.7 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor

Shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. Contracting Officer's and Architect-Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase.

2. Show not only the activities/events for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for at least five trades who are performing major work under this contract.

3. Break up the work into activities/events of a duration no longer than

20 work days each or one reporting period, except as to non-construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the COR may approve the showing of a longer duration. The duration for VA approval of any required submittal, shop drawing, or other submittals will not be less than 20 work days.

4. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled

"start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

5. The schedule shall be generally numbered in such a way to reflect discipline, phase or location of the work.

01 32 16 - 15 6 Project Schedules

B. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar including working days and holidays.

2. The planned number of shifts per day.

3. The number of hours per shift.

Failure of the Contractor to include this data shall delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

C. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the COTR. Failure to include any element of work required for the performance of this contract shall not excuse the

Contractor from completing all work required within any applicable completion date of each phase regardless of the COTR’s approval of the

Project Schedule.

D. Compact Disk Requirements and CPM Activity/Event Record Specifications:

Submit to the VA an electronic file(s) containing one file of the data required to produce a schedule, reflecting all the activities/events of the complete project schedule being submitted.

1.8 PAYMENT TO THE CONTRACTOR:

A. Monthly, the contractor shall submit the AIA application and certificate for payment documents G702 & G703 reflecting updated schedule activities and cost data in accordance with the provisions of the following

Article, PAYMENT AND PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article, FAR 52.232 – 5

(PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR 852.236 – 83

(PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS). The Contractor shall be entitled to a monthly progress payment upon approval of Earned Value

Estimates as determined from the currently approved updated project schedule. Monthly payment requests shall include: a listing of all agreed upon project schedule changes and associated data; and an electronic file (s) of the resulting monthly updated schedule.

B. Approval of the Contractor’s monthly Application for Payment shall be contingent, among other factors, on the submittal of a satisfactory monthly update of the project schedule which reflects identical Earned

Value correlation of the current schedule progress update.

1.9 PAYMENT AND PROGRESS REPORTING

A. Monthly schedule update meetings will be held on dates mutually agreed to by the COR and the Contractor. Contractor and their CPM consultant

(if applicable) shall attend all monthly schedule update meetings. The

Contractor shall accurately update the Project Schedule and all other

01 32 16 - 15 7 Project Schedules data required and provide this information to the COTR three work days in advance of the schedule update meeting. Job progress will be reviewed to verify:

1. Actual start and/or finish dates for updated/completed activities/events.

2. Remaining duration for each activity/event started, or scheduled to start, but not completed.

3. Logic, time and cost data for change orders, and supplemental agreements that are to be incorporated into the Project Schedule.

4. Changes in activity/event sequence and/or duration which have been made, pursuant to the provisions of following Article, ADJUSTMENT OF

CONTRACT COMPLETION.

5. Completion percentage for all completed and partially completed activities/events.

6. Logic and…