36C24219B0007-0004028.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 02-15-2019 528A5-15-504 Rachel Beason, Contracting Office Department of Veterans Affairs Network Contracting Office 2 2875 Union Road Suite 3500 Cheektowaga

NY

14227 Colleen McLaughlin, Contract Specialist Department of Veterans Affairs Network Contracting Office 2 2875 Union Road Suite 3500 Cheektowaga

NY

14227 To all Offerors/Bidders

36C24219B0007 02-14-2019

X x x

See continuation pages for amendment details.

Please note: Contractor is required to acknowledge all amendments at time of bid opening. Acknowledgement can be made on page 2 of the SF 1449 document or by including a signed SF 30 for each amendment.

Rachel Beason Contracting Officer

INSTALL EXTERIOR SECURITY CAMERAS, CANANDAIGUA NY VAMC – PROJECT 528A5-15-504

ATTENTION QUALIFIED BIDDING CONTRACTORS:

The purpose of this amendment is to provide a missing drawing E002 and updated specifications.

This amendment is also to provide responses to all interested contractors requests for information.

REISSUE the following Specification Sections, Revision Dated 03/04/2019:

· SECTION 270511 REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS 03.04.2019

· SECTION 270533 RACEWAYS AND BOXES FOR COMMUNICATIONS SYSTEMS 03.04.2019

· SECTION 271000 CONTROL, COMMUNICATION AND SIGNAL WIRING 03.04.2019

· SECTION 271500 COMMUNICATIONS STRUCTURED CABLING 03.04.2019

· SECTION 282300 VIDEO SURVEILLANCE 03.04.2019

ISSUE the following drawing as part of the Contract documents:

· SHEET EOO2 dated 07/20/2018 Refer to these newly issued Bid Documents in corresponding responses to RFI QUESTIONS Listed below.

Paradigm Engineers & Constructors Inc. reorganized the collection of Pre-Bid RFI Questions by numbering the individual RFI questions.

No other changes were made to the questions.

A/E responses are shown below each question in ‘Bold Font’. Some highlighting is used in responses for emphasis.

PRE-BID RFI QUESTIONS WITH RESPONSES:

Fiber:

1. Does every IDF IT Closet in each building have spare Campus Fiber that is connected to the Main Building 37 MDF IT Closet?

A/E RESPONSE:

Refer to Project Specification, SECTION 01 00 00, GENERAL REQUIREMENTS, 1.3 STATEMENT OF BID, Paragraph C. CLARIFICATION:

C. CLARIFICATION

The VAMC Canandaigua is responsible for the following work:

The highlighted portion of paragraph (above) – includes Building 37 MDF IT Closet.

Spare (dark) fiber optic cabling is presumed to exist on campus connecting each building together.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

2. If closet does not have fiber, who is responsible for pulling new fiber and connecting the IT closet to the main Campus Fiber network?

A/E RESPONSE:

Refer to A/E RESPONSE to question #1.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

3. If fiber is not homerun between each building’s IT closet and Main Fiber closet, and instead daisy chained between buildings, who is responsible for patching fiber cable through in each closet for full campus connectivity?

A/E RESPONSE:

Refer to A/E RESPONSE to question #1. The patching of existing fiber optic cabling linking buildings together is not included with the Bid Documents for the project.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

4. The Scope of Work reads “An additional 30 feet of CAT6A cable shall be provided and coiled at the IT room locations.” During the walk-through it was said that we are running new fiber not CAT6A. Are we running new CAT6A, new fiber, or both?

A/E RESPONSE:

The contractor should be running Cat6A only, the fiber is the backbone and the VAMC IT personnel will be responsible for that. The switch that will connect fiber to POE is the contractor’s responsibility.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

5. Are all Fiber SFP media converters in place, if missing in certain IT closets, who is responsible to provide them?

A/E RESPONSE:

Fiber SFP media converters are not in place. Bid documents include contractor provision of Fiber SFP media converters for the new camera system as needed: Refer to SPECIFICATION SECTION 28 23 00 VIDEO SURVEILLANCE, Pg. #55:

Transition Networks: order quantity as needed Cisco Switch model number 3850

CANANDAIGUA VAMC RESPONSE:

See A/E response. Contractors will be allowed access to the IT rooms during the second scheduled site visit. See addenda for date and time.

6. If we are running new fiber, is armored cable an option in place of running conduit?

A/E RESPONSE:

Contractor should not be running new fiber.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

7. Is there a Fiber map or one-line diagram that verifies fiber pathways and interconnections?

A/E RESPONSE:

This information is not available to bidding contractors.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

Camera System:

8. Is there an existing video management system?

A/E RESPONSE:

Yes. Refer to Reissued Project Specification SECTION 28 23 00, VIDEO SURVEILLANCE.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

9. If so, Who is the manufacture of the VMS?

A/E RESPONSE:

Contractor to coordinate with the existing video management system company, West Fire Systems. Contact information is provided by Reissued Project Specification SECTION 28 23 00, VIDEO SURVEILLANCE.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

10. Are there any extra camera licenses available for the new cameras or do we have to provide them?

A/E RESPONSE:

New licenses are to be provide for all new cameras. Refer to Reissued Project Specification SECTION 28 23 00, VIDEO SURVEILLANCE.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

11. Who is required to program cameras into existing camera system?

A/E RESPONSE:

Contractor is responsible for programming camera system. This is specified in Reissued Specification SECTION 28 23 00 VIDEO SURVEILLANCE, Pg. #2 and #13.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

12. Is the current system currently under contract with another Contractor?

A/E RESPONSE:

The current system is under contract with ‘West Fire Systems’ Contact information is listed by Reissued Specification SECTION 28 23 00 VIDEO SURVEILLANCE.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

13. If not, are all usernames and passwords available to access management software?

A/E RESPONSE:

Question does not apply – refer to A/E RESPONSE to question #10.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

14. Per drawing EY501 Detail B4, Milestone VMS is called out as the existing camera system. Is a Milestone certification required to work on this system?

A/E RESPONSE:

Coordinate requirements with existing video management system company, West Fire Systems. Contact information for West Fire Systems is listed by Reissued Specification SECTION 28 23 00 VIDEO SURVEILLANCE.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

15. What customer equipment will be provided? Switches, Fiber Modules, Battery Backup, Power to Communications racks? Will all customer provided equipment be programmed and installed before work deployment?

A/E RESPONSE:

Most equipment referenced by question is the responsibility of the contractor to provide and install. Refer to reissued Project SPECIFICATION SECTIONS and Bid Documents including drawings.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

16. Is there a specific make and model of the camera(s) required for the project?

A/E RESPONSE:

Provide as listed by Reissued Specification SECTION 28 23 00 VIDEO SURVEILLANCE.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

17. Are the cameras provided or do we need to source the cameras?

A/E RESPONSE:

Per reissued Specification SECTION 28 23 00 VIDEO SURVEILLANCE, Cameras are to be provided and installed by the Contractor.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

Conduit/ Cabling:

18. Is surge protection on cabling required on camera end, head end, or both?

A/E RESPONSE:

If exposed to lightning strikes, BOTH.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

19. Would a shielded cable be acceptable to ground from camera end to head end in place of a ground cable at the camera end.

A/E RESPONSE:

No.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

20. There are some building that have all of their communications cabling running through cable trays. In these building can we use the existing cable trays to run the fiber or will new conduit still be required?

A/E RESPONSE:

New conduit is required for all new cabling.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

21. Are grounding bus bars already existing in each IT closet?

A/E RESPONSE:

Bid documents refer to grounding bus bars as existing.

CANANDAIGUA VAMC RESPONSE:

Grounding bus bars are existing.

22. Do conduits require grounding bushing in IT closet?

A/E RESPONSE:

Refer to Specification SECTION 28 05 26, GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS, Pg. 4, 3.3 SECONDARY VOLTAGE EQUIPMENT AND CIRCUITS, PARAGRAPH C:

CANANDAIGUA VAMC RESPONSE:

See A/E response.

23. After conduit penetration into building from exterior camera, is an Armored cable an acceptable alternative to conduit?

A/E RESPONSE:

No. Armored cable is not an acceptable alternative to specified conduit.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

24. Can we use cable tray instead of conduit?

A/E RESPONSE:

No.

CANANDAIGUA VAMC RESPONSE:

See A/E response.

25. Is Metallic Flex conduit allowed in place of EMT?

A/E RESPONSE:

No.

CANANDAIGUA VAMC RESPONSE:

See A/E response

26. Does all of the cabling have to be in conduit from the camera to the Telecommunications Room?

A/E RESPONSE:

Yes.

CANANDAIGUA VAMC RESPONSE:

See A/E response

27. If cable runs are over the allowed 100 meters from 2nd floor to ground floor IT closet, are ethernet extenders acceptable or will an intermediate switch and fiber between new switch and ground floor IT closet need to be installed? Who would be responsible for new intermediate equipment?

A/E RESPONSE

Design shown provides cable runs less than 100 meters in length. If some unforeseen condition, causes proposed runs to exceed 100 meters, Project Engineer and VA may consider an alternate approach. The design intent is for cable routing lengths to be at 100 meters or less.

CANANDAIGUA VAMC RESPONSE:

See A/E response

28. Buildings 36 and 37 ground floors had no drop ceilings, where ceilings are exposed with existing cabling in Ladder trays, is conduit still required or can new cable be ran next to existing cable in the Ladder tray?

A/E RESPONSE:

No, the specified conduit is required.

CANANDAIGUA VAMC RESPONSE:

See A/E response

29. For fire penetrations, are permits and inspections required? If so, who will be issuing permits? Are permits required per building, per day, or per penetration?

A/E RESPONSE:

Refer to Reissued Specification SECTION 27 05 33, pg. 6, 270533 RACEWAYS AND BOXES FOR COMMUNICATIONS SYSTEMS, 3.1 EQUIPMENT INSTALLATION AND REQUIREMENTS, Paragraph B., Penetrations, Item 1. Also refer to Sheet E002, showing example of (blank) VAMC provided ‘Fire/Smoke Barrier Penetration Permit’.

CANANDAIGUA VAMC RESPONSE:

See A/E response

30. Are the conduit paths above ceiling obstructed by duct & plumbing work?

A/E RESPONSE:

I would assume so if I were the contractor.

CANANDAIGUA VAMC RESPONSE:

A second site visit will be scheduled allowing for any interested contractors to look above the ceiling. See addenda for date and time.

Clearance:

31. Per site visit, escorts will not be available for work required in IT closets. What is the process for obtaining security clearance to enter IT closets without an escort?

CANANDAIGUA VAMC RESPONSE:

A background check through the VAMC must be completed and all workers performing work within the IT rooms must be added to the access list.

32. How does one obtain their own ability to escort others into secured areas?

CANANDAIGUA VAMC RESPONSE:

The process to obtain the ability to escort is the same for unescorted access. See VAMC response to question 31.

33. West fire system(s)

· What is the existing system PACS, VMS, or badging and SW version(s)?

· What database does the PACs use? Can we get sample of data fields for mapping, if required?

· How is it to integrate with existing system i.e. database sharing or single user interface(UI), both or other?

· Are cameras PTZ or 360 degrees fixed?

A/E RESPONSE:

Contractor needs to contact West Fire system to answer these questions correctly contact Chuck Schramm West Fire Systems Inc. Rep Tel: 585-663-8530 ext 102 cschramm@westfiresystems.com

CANANDAIGUA VAMC RESPONSE:

See A/E response

Electrical Power Plan Notes: Note 2 TYP.

REMOVE: “BUILDING IT ROOM: CONTRACTOR SHALL PROVIDE ADDITIONAL 30’-0” OF CAT6A CABLE, COILED, AT IT ROOM LOCATION. CONTRACTOR SHALL PERFORM ALL REQUIRED TESTS WITH DOCUMENTATION. CONDUIT SHALL BE PROPERLY GROUNDED TO TMGB.”

REPLACE: “BUILDING IT ROOM: CONTRACTOR SHALL PROVIDE ADDITIONAL 30’-0” OF CAT6A CABLE, COILED, AND PROPERLY TERMINATED INSIDE IT ROOM LOCATION. CONTRACTOR SHALL PERFORM ALL REQUIRED TESTS WITH DOCUMENTATION. CONDUIT SHALL BE PROPERLY GROUNDED TO TMGB.”

· There will be a second site visit held Wednesday, March 20, 2019 at 12:30PM primarily to view the duct and plumbing above the ceiling. If requested, the remaining areas for the project may be viewed while on site.

· All Contractors providing a sealed bid must acknowledge amendments on the SF 1449. The REVISED scheduled bid opening remains unchanged and will take place on Monday, April 15, 2019 at 1:30 PM at the AppleTree Mall 2875 Union Road Suite 3500, Cheektowaga, NY 14227 in the Conference Room.

· Also, please note the corrected BID delivery address below:

Colleen McLaughlin AppleTree Mall 2875 Union Road Suite 3500, Cheektowaga, NY 14227

A.1 List of Attachments

See attached document: S02 - Rev Spec 271000 CONTROL COMMUNICATION AND SIGNAL WIRING 03.04.2019.

See attached document: S02 - Rev Spec 270511 REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS 03.04.2019.

See attached document: S02 - Rev Spec 271500 COMMUNICATIONS STRUCTURED CABLING 03.04.2019.

See attached document: S02 - Rev Spec 282300 VIDEO SURVEILLANCE 03.04.2019.

See attached document: S02 - Rev Spec 270533 RACEWAYS AND BOXES FOR COMMUNICATIONS SYSTEMS 03.04.2019.

See attached document: S02 - DRAWINGS SHEET E002.