36C24218Q0329-001.pdf

VHAPM Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >$150K

VHAPM Part 808.405-6 Limiting Sources Page 1 of 5 Original Date: 08/30/2017

LIMITED SOURCES JUSTIFICATION

ORDER >$150,000

FAR PART 8.405-6

Acquisition Plan Action ID:_VA242-18-AP-4358_

1. Contracting Activity: Department of Veterans Affairs, VISN 02, Buffalo VA Medical Center, 3495 Bailey Ave, Buffalo, NY 14215.

Purchase Request number: 528-18-2-4303-0027

2. Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 251 and 40 U.S.C. 501). This is a request for a five month lease with up to one option month for the GE SIGNA Horizon 1.5T Mobile MRI System; model GE 23X HDXT. This is the only system that will meet the interim requirement while the main MRI is being replaced.

3. Brand Name Equipment:

Manufacturer: General Electric

Equipment: GE SIGNA Horizon 1.5T Mobile MRI System; model GE 23X HDXT

4. Description of Supplies or Services:

The estimated value of the proposed action is $239,948.40

This requirement is for the lease of GE SIGNA Horizon 1.5T Mobile MRI System; model GE 23X HDXT. It is the only system that will meet the facility’s interim requirement while the main MRI is being replaced. Due to the ever increasing MRI workload demand, which has increased by 27% from 2013 to 2017 and the growing patient size, the facility desperately needs an MRI that is able to provide excellent imaging at faster speeds and at a larger bore size. This Mobile MRI unit has up to date software including inhance 3D flow and velocity, multi-echo gradient, and probe 200 upgrade which would be beneficial to our vascular and neurology imaging. More than 50% of our MRIs are neuroradiology cases. The inhance flow software can allow us to do vascular imaging on patients without intravenous contrast which our current MRI cannot optimally. This is vital in patients who cannot receive contrast. This leased mobile MRI unit is compatible and will be utilized during the installation of new equipment, GE Artist 1.5T MRI System.

VHAPM Part 808.405-6 Limiting Sources Page 2 of 5 Original Date: 08/30/2017

(4) IDENTIFY THE AUTHORITY AND SUPPORTING RATIONALE (see 8.405-6(a)(1)(i)(A), (B), and

(C) or 8.405-6(b)), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED

CONTRACTOR’S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE.

(CHECK ALL THAT APPLY AND COMPLETE)

An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is: (If FAR 8.405-6(a)(2)iii before posting. Do not include specific proprietary data.

Only mention the type of equipment, procedure, etc. to show that proprietary supplies or services are being procured.)

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.

A NAC Delivery Order (VA797H-14-J-0344) was awarded for the Buffalo VAMC in FY2013 for the identification and design of a replacement MRI. In order to fulfill the requirements of this award a Mobile MRI must be utilized in the interim for continued healthcare for our Veterans.

This leased mobile MRI unit is compatible and will be utilized during the installation of new equipment, GE Artist 1.5T MRI System. Additionally, this MRI produces the same results or better than the current one and will need to be available for a period of 5 months. Delivery by April 13th is essential for the completion of the project. Any delays would cause an extreme increase in cost or possible cancellation of the project.

VHAPM Part 808.405-6 Limiting Sources Page 3 of 5 Original Date: 08/30/2017

(5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH

FAR 8.404(d) TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE

DETERMINATION:

This leased mobile MRI unit is compatible and will be utilized during the installation of new equipment, GE Artist 1.5T MRI System. Additionally, this MRI produces the same results or better than the current one and will need to be available for a period of 5 months. Delivery by April 13th is essential for the completion of the project. Any delays would cause an extreme increase in cost or possible cancellation of the project.

(6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE

RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED:

A Notice of Intent to Sole Source to Insight Health Corp, 36C24218Q9340 from March 9 – 14, due to urgency in finding a source. A response from one SDVOSB, Salvadorini Consulting, LLC was received on March 12th, noting that they were capable to provide services under their GSA contract. A notice to FBO amending the notice of intent was posted updating model information and a posting to GSA, RFQ1271612 from March 12-14 was completed. Upon updating the notice, three vendors had responded with capability to perform this requirement:

Modular Solutions, Ltd a small business, Shared Medical Services, Inc a large business, and Alliance Healthcare Services, Inc a large business. With two vendors being small businesses, it was determined that this should be solicited as a small business set-aside.

The Buffalo VAMC consulted with GE to determine a compatible unit to the new one, GE Artist 1.5T MRI System, and it was determined that the GE SIGNA Horizon 1.5T Mobile MRI System;

model GE 23X HDXT would be the correct fit. Additionally, this MRI must produces the same results or better than the current one in place.

(7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: N/A

(8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY

SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE:

The Contracting office and Bio Med department will continue to evaluate alternative opportunities for interim service of MRI units. As this requirement is in support of a contract ready to award in the September 2018, there is little assumption that this service will be needed in the future. However, all efforts will be made to find alternative solutions for future requirements. The VA will continue to monitor and survey the market for and existing, VA and FDA approved solutions.

(9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by

VHAPM Part 808.405-6 Limiting Sources Page 4 of 5 Original Date: 08/30/2017

FAR Subpart 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

SIGNATURE DATE

James DiFrancesco General Engineer Engineering Department

NAME TITLE SERVICE LINE/SECTION

Buffalo VAMC

FACILITY

(10) APPROVALS IN ACCORDANCE WITH THE VHAPM Part 806.3 OFOC SOP:

a. CONTRACTING OFFICER’S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

CONTRACTING OFFICER DATE

Cheryl Brimmer, Branch Chief, Services Team I VISN 2 ______________________________

NAME AND TITLE FACILITY

NATURE

3/15/2018

Cheryl M Brimmer 113171

Digitally signed by Cheryl M Brimmer 113171 Date: 2018.03.15 14:06:02 -04'00'