36C24125Q0654.docx

Sources Sought Notice

GENERAL INFORMATION

VA Boston Healthcare System Contracting Officer (90C) 940 Belmont Street Brockton MA 02301

POINT OF CONTACT*

Contracting Officer Jeffrey S. Fleming Jeffrey.fleming@va.gov 774-826-3525

PLACE OF PERFORMANCE

Edward J. Boland Medical Center Campus

Leeds MA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Notice

1. JUSTIFICATION

SIGNAGE–EOCDeficiencyCorrectionsSTATEMENT OF WORK DepartmentofVeteransAffairs VA CWM Healthcare System

Page 1 of Page 1 of InteriorSignagehasbeen cited onVACOEnvironmentofCareinspectionsforthefollowingdeficiencies:

· Existing Signage in somelocations is approx.30 years old, notmodularand inaccurate room descriptionsthat can’tbeupdated.Thissignagestyle/colorisalsocompletelydifferentthan newlyupdated signagethroughout.Wayfinding/Directionals are missing in two mainbldgs.

· AcutePsychwardcurrentlydoesnothaveanysignage.SpecialtySignagereq’d.

· VACOMandatoryEntrancePolicySignageisneededin WorcesterClinicsand13buildingson the main campus.

· StairwellsonthemaincampusareNOTincomplianceforCodeandLifeSafetySignage.

2. SCOPEOFWORK/CONTRACTORREQUIREMENTS

SignageVendorwillberequiredtoDesign,fabricate,deliver,and installspecifiedSignagetoMultiple areas throughout the Edward J. Boland Medical Center Campus, Leeds MA 01053.Vendor shall be responsible for visiting the site if they feel it is necessary prior to installation.

AnyquestionsregardingthisproductrequestshouldbedirectedtotheassignedContractingOfficer.

a. NO DROP SHIPMENTS TO SITE:Noproductforthis solicitation shall bedrop shippeddirectly totheprojectsite.Alldeliveriesmustbemadebythewinningbiddertotheirwarehouseand delivered to the facility (project site) at the time of installation.VA CWM currently has extremely limited warehouse and logistics space due to construction of their area and relocation of staff.VA CWM is not responsible for off-loading items from delivery trucks or providing any type of equipment to help with unloading.

b. PRODUCT LEAD TIME:The timeframe requirement for completed delivery/ installation/punchlist shall be completed no later than 05/04/2026 with coordination of specificdatesmutuallyagreeduponbyVACWMInteriorDesignerandtheselectedvendor.

c. INSTALLATIONSCHEDULE/PHASING:Thisinstallationshallbecompleteinonephase.

· Installshallfallbetweenthehoursof8:00am–4:30pmMondaythruFriday.

· ThefinaldatesforinstallationshallbedeterminedbytheVApriortoinstallation within the above stated product lead time requirement.

3. BIDREQUIREMENTS

a. BIDREQUIREMENTSANDSALIENTCHARACTERISTICS

· Vendormustclearlynoteanydeviationsfromrequiredsalientcharacteristicsincludingany required finishes indicated in this document.

b. INSTALLER/INSTALLATIONREQUIREMENTS InstallerRequirements:

· Vendor shall employ installers familiar with product being installed.At minimum, the Install Supervisor must be a subject matter expert in VA signage and ABA install requirementsandbeonsiteduringinstallatalltimestoensurecorrectinstallplacements.

InstallationRequirements:

· Contractor shall provide all necessary materials, equipment, labor, supervision, managementandmanufacturer’srepresentationto:(1) coordinatepick/upatvendor

Page 1 of warehouses; (2) load and unload; (3) place/install in designated areas; (4) assembleitems as required; (5) clean andvacuum area of work; and (6) properly dispose ofallassociated packing/crating materials at the end of each work day, off-site.VA will not provide any dumpsters for use and will not provide equipment or supplies due to Contractors failure to bring necessary equipment or plan accordingly.

· Contractorshalltakepicturesandsignoffon theconditionofthe spaceatthestartofthe installation and be responsible for any damages incurred during installation.

· Atcompletionofinstallation,inspectallproductsforproperoperation/defectsandperforma final cleaning of all work areas.This shall include wiping down signage, baseboards, walls, furniture, vacuuming and/or mopping of all flooring surfaces.

· Installation will occur on Federal property.Vendor representatives and installers must complywithVAguidelinesforsecurity,safety,andhealthrequirementswhileonFederalproperty.

· The contractor shall perform all work under this contract in strict accordance with all safetycodestoeliminatethepossibilityofdamageorinjurytopersonnelandequipment or building structures.

SignageProjectwillcontain4phasesasfollows:

1. SchematicDesignPhase:

· MeetwithVAInteriorDesignerregardingsignagedesignintent/styleandtoidentify circulation/communication of services for patients/visitors.

· Preliminarysignlocationplanshowingtheplacement/locationofmandatorypolicysigns, Specialty displays/feature walls, architectural letters, cast seals.

· DesignofInterior/wayfindingsignstylescoordinatedwithinteriorfinishesconcept.Signs must be modular and interchangeable.See images below for examples design styles.

2. DesignDevelopmentPhase:

· Illustrationsofsigntypes.Refertocfm.va.gov/tilSignageDesignManualPG18-10

· RevisedSignlocationplan

· Preliminarysignmessagescheduleidentifyingeachsignandwording/pictograms

3. FinalDesignPhase:

· Definesignconstructionwithtypicalside,top/backviewsandinstallationdetails

· Sign messageschedule,definingthewordingofeachsign,referencedtospecificsign types and locations

· FullColorsignlocationplans,signtypeelevations/details,typicalABAmountinglocations with dimensions and interior building elevations of Mandatory Entrance Policy Signage and any specified specialty signage.

4. FabricateandInstallSigns:

· Documentsrequiringsignatureforfabricationshallbeprovidedinpdfformat

· Fabricateallsignsinaccordancewiththesignprogramdesign

· Installsignsatlocationindicatedonthefinalapproveddesignprogramplan

VA

CWM

Healthcare System

SIGNAGE

EOC

Deficiency Corrections Page of

A. PROCUREMENTREQUIREMENTS

Note:ThesignagestyleshallbeaFrameand magneticinsert styleinterchangeablecomponent system.Not all signage types are shown below.Images are for reference and final signage design/finishes shall be approved by VA Central Western MA Interior Designer during design development phase.

1 VAMANDATORYENTRANCEANDPOLICYSIGNS:

A-Collage B-Collage C-Collage D-VinylGraphicE-AcrylicImages A-Collage:

ProvideoneeachofthefollowingVAsigntypecomponentsateveryMainEntrance:CFM TIL ID#:IN-02.01, IN-02.10, IN-02.03 (Combinedontoone signasshown above) CFM TIL ID#:IN-02.14, IN-02.15, IN-02.02 (Combinedontoone signasshown above) CFM TIL ID #:IN-02.07.03 – Form 0088 (Provide Snap frame for this sign) AcrylicwithFlagimagemountedon¾”aluminumstandoffs(10.5”x36”and5”x19”) Honduras Mahogony header (52.5”x8”) with z-clip backer RoundSymbolofbuildingID(paintcolortomatchbuildingcolor) Satin Aluminum Architectural Letters “Welcome to Building#” B-Collage:

ProvideoneeachofthefollowingVAsigntypecomponents ateveryPatientBuildingMainEntrance:

CFMTILID#:IN-02.07.01andIN-02.07.02 –(ProvideSnapframesforthesesigns) SatinAluminum1/8”metalheaderwithfullcolorprintedmilitaryemblems(51”x8”)z-clipbacker

C-Collage:

Provideoneeachofthefollowing VA signtypecomponentsoninteriorwallsinsidesecondarypublicbuildingentrances:

CFMTILID#:IN-02.01,IN-02.10,IN-02.03(Combinedontoonesignasshownabove) CFMTIL ID#:IN-02.14,IN-02.15,IN-02.02(Combinedontoonesignasshownabove) D–VinylGraphic:BusinessHours– Vinylexteriordoorgraphic:CFMTILID#:IN-02.04.01 ProvideoneeachofthefollowingVAsigntypesonglass doorsateveryPatientBuildingMainEntrance:

E–AcrylicImages:

Two21”wx22”Himagesonstandoffsperlocationtomatchnameofbuildingwayfinding.

IncorporateintoMandatory entrancecollageinbuildings1,2,3,4,5,7,8,9,9A,11,12,20(2sets),25

NOTE:Refertoseparatespreadsheetforsignlocationsandquantities,TypicalFor:

· LineItem1SignTypesabove

· LineItem2SignTypesbelow

· LineItem4StairwellSigns

2 INTERIORSIGNAGEROOMID’S:

A–RoomNumberIDCFMTILID#IN-03.01

B–PrimaryRoomIDwith MagneticinsertCFMTILID#IN-04.01 C–PrimaryRoomIDwithMagneticinsert&In-UseSliderCFMTILID#IN-07.02

D–RestroomID&PerpendicularFlagMountCFMTILID#IN-09.01-.06&IN-13.01 Qty:14 (8)Liberty1,(2)Pine5,(4)Lake7 E–AcutePsychRoomIDwithdry-erasemessageareaCFMTILID#SP-22.06 3 WAYFINDING:DIRECTIONALSandDIRECTORIES:

(10)Liberty1,(9)Monument20

12”wideMapleLaminatewithBlackVinylletteringoneachpaneltosay“ELEVATOR” D –Acrylic Custom Monument Wayfinding Image Qty: 26Acrylic16” round signsasshownabove.Acrylicraisedletteringtosay:“EWING”and“WWING”in Liberty 1 (main corridors outside stairwells/Elevators/Center corridor intersection) and “BFloor”,“1Floor”,“2Floor”inMonumentBldg.20inelevatorvestibules E–AcrylicCustomMonumentWayfindingImage Qty:4 Acrylicpanelonstandoffs(80”hx30”w)withMonumentjpegprovidedbyVA F –Exterior Wall Mounted OverheadCFM TIL ID # IN-14.18 (Modified) Qty:2“EastEntrance”and“WestEntrance”BlackletteringonPowderCoated3/16”TaluminumpaneG –Interior Ceiling hung Acrylic “Elevator” Sign Qty:912” H x 60” long in Liberty Bldg 1 and Monument Bldg 20

4 CODEANDLIFESAFETYSIGNAGE-STAIRWELLS:

RefertoVASignageDesignManualPG18-10,Code&LifeSafetySignageGuidelines,Section 2.2.5,pages 124-127, for req’d signs to be included.

Note:ThefollowingstairwellsignageisNOTrequired:IN-01.01.01andIN-01.11C NOTE:Refertoseparatespreadsheetforbuildinglocationsandquantitiesofstairwellsineachbuilding

SALIENTCHARACTERISTICSFORSIGNAGE:

All Signage must comply with VA requirements Office of Construction and Facilities Management (CFM) RefertoVACentralOfficePG18-10SignageDesignManuallocatedonCFM’swebsite,TechnicalInformation Library (TIL):http://www.cfm.va.gov/til/ Lineitemsnotingthefollowing:CFMTILID#:IN-##.##indicatesspecific signtypesforreferenceonsize,etc.

SIGNCONSTRUCTION

· Pocketsignscreatedtoforminsertspaceforcustomcomputergeneratedacetate(theuseof adhesivestripsinsteadofribs isnotacceptable).2-plynon-glareclearAcrylicInsert:Allacrylicinserts to be 1/16” thick

· ClearAcetateinsertwithcopyshallbeprovided.Provide2completeunopenedpackagesofat least 25 sheets of acetate per package for VA future use.

· Signs to nest intocustom extruded, mitered, aluminum frame composed of clear anodized aluminum.Frame must be of recycled material. Frame is to be assembled with a two part epoxy process using a backer plate. Acetate pockets and Acrylic Panels shall be magnetically applied for insertupdatesorpanelreplacement.1/8”x1/2”SatinSilveranodizedaluminumFrameandmiteredcorners.

· The room number portion to use injected molded ABS characters. Grade II Braille to be producedwith high pressure surfacebeading directly below tactilenumber 3/16” minimum.Braille translationviaDuxburyBrailletranslator.Signstyle/designshallincorporateacombinationofHigh Density Plastic laminate face and patterned acrylic.Full-line of laminates, Patterned acrylics and colored acrylics must all be quoted for optional use in signage designs.

APPLICABLEPUBLICATIONS

A. Thepublicationslistedbelowformapartofthisspecificationtotheextentreferenced.The publications are referenced in the text by the basic designation only.

B. AmericanSocietyforTestingandMaterials(ASTM):

Rods,Wire,Shapes,andtubes.

C. FederalSpecifications(FedSpec):

D. FederalHighwayAdministration ManualsonUniformTrafficControlDevicesfor StreetandHighways.

ABAAGandVAhandicaprequirements.RefertoVATILforABAAGrequirements

FABRICATION

A. Designcomponentstoallowforexpansionandcontractionforaminimummaterialtemperature range of 56 °C (100 °F), without causing buckling, excessive opening of joints or over stressing of adhesives, welds and fasteners

B. Formworktorequiredshapesandsizes,withtruecurvelinesandangles.Providenecessaryrebates, lugs and brackets for assembly of units. Use concealed fasteners whenever and wherever possible.

C. Shopfabricatesofaraspractical.Jointsfastenedflushtoconcealreinforcement,orwelded where thickness or section permits.

D. Contactsurfacesofconnectedmembersaretrue;assembledsojointswillbetightandpractically unnoticeable, without use of filling compound.

E. Signs shall have fine, even texture and be flat and sound. Lines and miters sharp, arises unbroken, profiles accurate and ornament true to pattern. Plane surfaces must be smooth flat and without oil- canning,freeofrackandtwist.Themaximumvariationfromplaneofsurfaceisplusorminus0.3mm (0.015 inches). Restore texture to filed or cut areas.

F. Levelorstraightenwroughtwork.Membersshallhavesharplinesandanglesand smoothsurfaces.

G. Extrudedmembers tobefreefromextrusionmarks.Squareturnsandcornerssharp,curvestrue.

H. Drillholesforboltsandscrews.Concealfasteningswherepossible.Exposedendsandedgesmill smooth, with corners slightly rounded. Form joints exposed to weather to exclude water.

I. Finishhollowsignswithmatchingmaterialonallfaces,tops,bottomsandends.Edgejointstightly mitered to give appearance of solid material.

J. Allpaintedsurfacesproperlyprimed.Finishcoatingofpainttohavecompletecoveragewithnolight or thin applications allowing substrate or primer to show. Finished surface must be smooth, free of scratches, gouges, drips, bubbles, thickness variations, foreign matter and other imperfections.

K. Movableparts,includinghardware,aretobecleanedandadjustedtooperateasdesignedwithout binding or deformation of members. Doors and covers centered in opening or frame. All contact surfaces fit tight and even without forcing or warping components.

INSTALLATION

A. Protectproductsagainstdamageduringfieldhandlingandinstallation.Protectadjacent construction and finishes as much as possible during installation to limit wall damage.

B. Mountsignsinproperalignment,levelandplumbaccordingtothedimensionsindicatedonCFM TIL.Where otherwise not dimensioned, signs shall be installed per ABAAS guidelines.

C. Installwallsignagewithmechanicalfastenerstowallsubstrates.UseVHBdouble-sided acrylictape for heavy-duty applications when installation is on doors or glazing.

D. Flagmountedprojectingsignsmustalwaysbemechanicallyfastenedtothewallwithwallanchors penetrating a solid substrate such as a stud or backing material behind the wall. In corridors a flag mounted sign shall always be placed with the bottom of the sign height at 84" for clearance of pedestrians and equipment, and shall not obstruct fire sprinklers or exit signs.

E. Ceiling mounted signs mounted above the pedestrian path of travel shall always be mechanically fastened to a solid substrate. These signs shallnotbe attached to the drop down T-bar ceiling grid. Properoverheadclearance(84"minimum)mustbemaintainedforclearpathoftravelforpedestrians and equipment.Illuminated exit signs should not be blocked by ceiling signs and fire sprinkler heads shouldnot havetheirspraypattern impacted by a ceilingsign.Sprinklersystems,exit signs, and other ceiling mounted items also must not block the clear viewing area of the sign.

END OFDOCUMENT

This is a sources sought announcement to be used for preliminary market research purposes only for Interior Signage. No quotations are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR QUOTATIONS AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS. No reimbursement will be made by the Government for any costs associated with providing information in response to this synopsis or any follow-up information requests. The purpose of this sources sought is to gain knowledge of interest, capabilities and qualifications of all vendors, public and private institutions, members of 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), Women Owned Small Business (WOSB), Economically Disadvantaged Women Owned Small Business (EDWOSB), and Indian Small Business Economic Enterprises (ISBEE) to compete and perform a Firm Fixed Price Purchase Order.

In accordance with FAR 52.204-7, System for Award Management, prospective contractors must be registered in System for Award Management (SAM) and in VetBiz database if applicable (VetBiz registration is required for Service Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses). Contractors may obtain SAM information at https://sam.gov/content/home. To be eligible for award, contractors must be registered in the System for Award Management database. Registration is free and potential offerors are encouraged to visit the SAM website as no contract can be awarded to any offeror not registered in SAM.gov.

Interested parties may contact the Contracting Officer via email at Jeffrey.Fleming@va.gov regarding this requirement.

Scope of work:

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Sources Sought Notice

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