36C24125Q0129.docx

SUBJECT*

Fire System Device troubleshoot and Replace

GENERAL INFORMATION

SET-ASIDE

VAMC Manchester

718 Smyth Road Manchester NH 03104

POINT OF CONTACT*

Contract Specialist Nathan Langone Nathan.Langone@va.gov

PLACE OF PERFORMANCE

950 Campbell Ave

New Haven CT

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.

If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 541990 (All Other Professional, Scientific, and Technical Services) SBA size standard $19.5 Million. The proprietary fire system graphical command center, located at the VA Connecticut Healthcare System Newington Campus, known as the Simplex TrueSite WorkStation Management Console (TSW) has reached its end of life and needs to be replaced. The contractor shall provide initial testing and troubleshooting, equipment, equipment installation and wiring, removal of un-needed equipment and its associated wiring, fire system programing and testing for final certification for VA approval as needed The Contractor is responsible to maintain or provide coverage upon the West Haven VA’s need for Fire Alarm coverage during the entirety of the project. The full SOW is attached below for reference.

This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer’s review of the market base, for acquisition planning, size determination, and procurement strategy.

Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 17:00 EST, 13th of December 2024. All responses under this Sources Sought Notice must be emailed to Nathan.Langone@va.gov with Sources Sought # 36C24125Q0129 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.

Attachment 1 Sources Sought Worksheet

QUALIFICATION INFORMATION:

Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________

SOCIO-ECONOMIC STATUS:

VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.

CAPABILITY STATEMENT:

Provide a brief capability and interest in providing the service as listed in Attachment 2 Statement of Work with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company’s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

Statement of Work Building 1 fire system elevator recall device repairs.

I. INTRODUCTON AND PROJECT REVIEW

The contractor shall provide initial testing and troubleshooting, equipment, equipment installation and wiring, removal of un-needed equipment and its associated wiring, fire system programing and testing for final certification for VA approval as needed The Contractor is responsible to maintain or provide coverage upon the West Haven VA’s need for Fire Alarm coverage during the entirety of the project.

II. BACKGROUND

The West Haven VAMC Building 1 is Veterans Hospital buildings with near 100% occupancy and each with areas of 24-hr provided care. The existing fire system is a Simplex fire system with a standalone TrueSite Workstation that is not tied into the healthcare system’s computer network and is not able to be remotely programmed. Recent inspection and testing of the devices found Approximately 10 failed devices.

III. Scope The Contractor shall provide materials and labor to address the failed elevator recall devices. There are approximately seven (7) devices that need service.The contractor shall repair/replace and/or reprogram failed devices. The contractor shall plan work as to be least disruptive to the healthcare system’s operations and minimize elevator down time. Work in the elevator lobbies may need to be done in the evening hours, dependent on the amount of work involved. The government will coordinate with the elevator technician.

IV. Applicable Directives There may be a need when working in some healthcare locations to minimize the dispersion of dust using HEPA cart enclosures. The government will provide the HEPA cart enclosures when needed.

V. Performance Requirements The Contractor shall coordinate the work with the facility point of contact. Newly discovered devices that are no longer working shall be approved by the contracting officer before replacing.

VI. Deliverables The Contractor shall submit a report of the results of any initial testing and troubleshooting.

The contractor shall coordinate with the VA scheduled shutdowns of the elevators and restart of the panels. All work shall be certified per federal, state, and local codes for operation and commission. All work shall be complete within 10 days of Notice to Proceed. The contractor shall ensure that all devices are accurately programmed into the system. The Contractor shall provide a final test report after all work is performed to demonstrate that the system is fully functional and complaint with NFPA 70