Combined Synopsis-Solicitation.docx

Combined Synopsis-Solicitation Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through the most current Federal Acquisition Circular. The most current Federal Acquisition Circular can be found at Acquisition.gov.

This solicitation is set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, Plumbing, Heating and Air-Conditioning Contractors, with a small business size standard of 19 million.

The FSC/PSC is J041 Maintenance, Repair and Rebuilding of Equipment – Refrigeration, Air Conditioning, and Air Circulation Equipment.

The Manchester Veteran Affairs Medical Center (VAMC) is seeking to a contractor to install kitchen HVAC.

All interested companies shall provide quotations for the following:

Supplies/Services

VA New England Healthcare System Manchester VA New England Healthcare System Manchester VA Medical Center 718 Smyth Road Manchester, NH 03104 chester VA Medical Center 718 Smyth Road Manchester, NH 03104

STATEMENT of Work Building 1 N110 Kitchen HVAC 718 Smyth Road, Manchester NH 03103

INTRODUCTION

This project is to provide HVAC for the Kitchen area in N110 of building 1. The old system had been removed and never updated. Currently the space is being cooled with a 5 ton move and cool system. This system is inadequate in providing the proper cooling of the space.

SOW - HVAC System for Kitchen Two HVAC systems will be added to the Kitchen N110, the two units will be wall mounted 6-ton Bard units. Two windows will be removed to utilize these penetrations for the HVAC units. These windows are 2 & 4 from left to right. Type of HVAC unit will be a Bard Exterior Wall-Mounted Air Conditioner with Dehumidification capability. Unit must also have an economizer to always bring in fresh air set at 15% min. The unit should be 208/230v 3 phase. Two new 208/230 3-60amp disconnects at the units outside. (Example model of Bard unit #W090-AE-W180BE) Power for units will come from N103A, panel EQ1A or panel E1. New breakers will be installed at the panel of use.

One HVAC unit will be ducted to supply conditioned air approx. 25’ to the center of the room. Duct work should be Spiral stainless steel so that it does not rust or corrode & can be cleaned. Proper insulation should be done so it does not condensate and drip in the kitchen. Follow VA guild lines for HVAC in kitchens. The second unit will discharge conditioned air in place. Lighting will have to be moved for the duct work, then replaced in a new location with a new light. New light shall meet all code requirements for kitchen area with dishwasher / cart washing. Sprinkler line might also need to be moved for ductwork installation.

On the outside where the units will be mounted to the wall a copper line will have to be moved, this line is for expansion tank for chilled water for the server room.

The inside area where the new units are going should be covered with a material so it can be wiped down and cleaned. A grate should also be installed for the return air filter access. The units shall be connected to the JCI DDC system for controlling. Temp sensors shall be installed in two locations, these locations will be provided by VA COR.

Safety Requirements – Unit shall be installed following all applicable codes (State / Federal) for fire safety.

Air handlers should be set up so that they turn off in case of fire, this way they are not pulling in air to fuel a fire.

PROJECT DELIVERABLES

All work (including warranty) will be performed with no or limited pre-approved interruption in the production of the systems. All work shall be coordinated with COR or the maintenance supervisor at least two weeks in advance of delivery.

Contractor shall conduct site visit prior to submitting pricing. Contractor shall keep in mind the location of the proposed work, some areas maybe an occupied working space.

Any hoisting work with crane will be done during normal working hours or off hours.

Contractor shall submit a safety plan outlining the company’s lifting policies & procedures/guidelines per OSHA requirements.

All material and equipment shall be submitted for approval prior to the start of work.

Any work having to shut down electrical systems will have to be done on off hours (SAT/SUN). Unless coordination can be made to turn off the system during normal working hours.

PERFORMANCE REQUIREMENTS

All work will be performed between the hours of 6:00am to 5:00 pm Monday thru Friday, excluding holidays and weekends. Off hours and weekend work may be required to allow for utility outages or hoisting.

All work shall be in accordance with the system manufacturer specifications and requirements. Contractor must follow manufacturer recommendations on installation.

Vendor shall comply with all OSHA Safety Guidelines.

All O&M manuals shall be turned over at the completion of work, and contractor shall brief maintenance staff on the operation and maintenance of the equipment.

Contractor shall begin work within 7 days of the notice to proceed being issued. Unless lead time on material and equipment prevents start of the work.

The period of period of performance (POP) of this contract once mobilized is 180 calendar days.

If contractor feels additional time is needed, they shall make a correction in the RFP and propose a different POP to the Contracting Officer.

All installed work and equipment to be in accordance with VA standards - https://www.cfm.va.gov/til/index.asp.

If conflict exists between manufacturers recommendations and VA TIL specifications, VA staff will determine which takes precedence.

All equipment proposed for construction will be approved by the VA before installation.

CONTRACT REQUIREMENTS

Contract shall be a firm and fixed price.

Provide one-year warranty on all work.

Any changes in the contract shall be brought to the attention of the Contracting Officer. The Contracting Officers Representative (COR) does not have authorization to modify the contract.

CONTRACT DELIVERABLES

Installation of a completely functioning HVAC system. 100% Vendor will notify Manchester VAMC COR or Maintenance Operations Supervisor at least two weeks in advance of the proposed delivery, utility outages if needed, and start-up tasks.

REFERENCES

ASME – Boiler and Pressure Vessel Code (BPVC) ANSI – American National Standard Institute NEC – National Electrical Code IPC – International Plumbing Code NFPA- Nation Fire Protection Association Uniform Plumbing Code (UPC), National Electrical Code (NEC) TIL – Technical information library

The contract period of performance will be determined at time of award.

Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· 52.203-16, 52.204-4, 852.203-70, 852.219-75

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services”

The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020), 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023), 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021), 52.219-28, Post Award Small Business Program Rerepresentation (FEB 2024), 52.219-33, Nonmanufacturer Rule (SEP 2021), 52.222-3, Convict Labor (JUN 2003), 52.222-26, Equal Opportunity (SEP 2016), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021), 52.222-41, Service Contract Labor Standards (AUG 2018), All quoters shall submit the following:

1. Questions: Any questions must be submitted in writing no later than Friday 24 May 2024 at 3:00 PM EST. Answers to the questions will be posted the following week.

2. Quote: Offeror shall provide a quote using the Line item 0001 table above. Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards.

All quotes shall be sent to the Contracting Officer, David Valenzuela at david.valenzuela2@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

1. Price: Quotes will be compared by price.

1. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Statement of Work in a timely efficient manner.

1. Contractor shall provide specification sheets for proposed equipment and include within the solicitation response.

1. Vendors shall be certified as a SDVOSB in VetBiz or VetCert, failure to be certified will remove vendors from consideration.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

Submission of your response shall be received not later than 4 June 2024 at 4:00 PM EST. All quotes shall be emailed to David Valenzuela at david.valenzuela2@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact: David Valenzuela, david.valenzuela2@va.gov.

Effective Date: 03/15/2023 Revision: 01