36C24122Q0212_1.docx

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

650-22-2-4804-0003 36C24122Q0212 02-02-2022 Drury Duval

(203) 932-5711 Ext 8341 02-2 -2022

:00 AM

EST

36C241 Department of Veterans Affairs Regional Procurement Office East (RPOE) Network Contracting Office 1 (90C) 950 Campbell Avenue West Haven CT 06516 X X 561621 $22 Million N/A X Department of Veteran Affairs Providence VA Medical Center 830 Chalkstone Avenue Providence RI 02908 36C241 Same as block 9

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp PO Box 149971 Austin TX 78714-9971 1 (877) 353-9791 1 (512) 460-5429 See CONTINUATION Page Contractor shall provide all equipment, labor, materials, apparatus, tools, transportation, supervision, and permits necessary to perform the security camera maintenance contract services for the Providence VA Medical Center as identified in the Performance Work Statement (PWS).

Period of Performance:

Base Year: 03/01/2022 - 02/28/2023 Option Year One (1): 03/01/2023 - 02/28/2024 Option Year Two (2): 03/01/2024 - 02/28/2025 Option Year Three (3): 03/01/2025 - 02/28/2026 Option Year Four (4): 03/01/2026 - 02/28/2027 Attachment Wage Determination 2015-4089 applies to the base period of performance.

All quotes shall be emailed to Drury Duval, at Drury.Duval@va.gov on or before the due date and time.

See CONTINUATION Page 650-3620162-4804-854100-2660 0100C10X1 X X Ann Marie Stewart Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C241 Ann Marie Stewart Department of Veterans Affairs Regional Procurement Office East (RPOE) Network Contracting Office 1 (90C) 950 Campbell Avenue West Haven CT 06516

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp PO Box 149971 Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PERFORMANCE WORK STATEMENT (PWS)

PROVIDENCE VAMC SECURITY CAMERA SYSTEM

1. INTRODUCTION / GENERAL SCOPE OF WORK

This service contract specifies that the contractor shall perform security camera video surveillance system component inspection and preventive maintenance. The contractor shall repair or replace all system components to include all Cameras and system components such as: batteries, cabling, conduit, control panels, encapsulated connections, enunciators, power supplies, splices, and wiring connections, whether above or below ground, interior or exterior to buildings on the entire Providence VA Medical Center campus and assets identified in next paragraph. The contractor shall repair or replace batteries, conduit, electrical connections, electronic circuit boards, electronic modules, cameras, network switches and devices, system managers/servers and switches, UPS Battery Devices, monitors, power supplies for failed or defective devices at no cost to the VA. Also, by providing all components, equipment, labor, and tools, required to perform installation, modification, repair, service, test, and quarterly preventive maintenance (PM) on the Providence VA Medical Center security camera system located at; 830 Chalkstone Avenue and 20 Regent Avenue Providence, RI 02908-4799. The contractor will have 12 months during the base contract to identify any problems in underground and building fiber lines and connectors. After base contract, the contract will assume responsibility to repair or replace the cabling fiber optic, cabling, and connectors as well as all other parts identified in this contract.

This is to include but not limited to the Eye Clinic Atwells Ave and Harwood Center Providence RI, CBOC New Bedford Ma, and all buildings at 830 Chalkstone Ave Providence RI: The main building consist of floors and wings. It has 9 floors and A, B, C, D, E and S. On campus there is Building 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 14, 26, 27, 32, 35, and Trailers T-7/8, T-18, T-32, T-33, T-34, T-35, T-36, T-37 and Parking Garage.

The general intent of this scope of work is to ensure that the entire camera security system is performing optimally as was intended by design. The camera storage capacity is maintained at 30 days with 30 fps. Any lower storage capacity shall be coordinated and reported to the COR and a mitigation for a resolution provided. Maintaining system integrity and reliability will effectively minimize down time and reduce the cost of ownership associated with the cause and effect of system repairs and services.

2. REQUIREMENTS

Qualification of Contractor:

To maintain compatibility, the contractor must be able to obtain, install and configure, Senstar Symphony Aimetis camera and NVR/server and network switches or components. The contractor must show proof of implementation of section 889(b) of the National Defense Authorization Act (NDAA) of 2019. The contractor must have at least (5) years successful experience in maintaining software-based network computer-based fiber optic security camera systems. This is the key requirement to maintain consistency with our fiber network and computer software and passwords. This is a network system and not a standalone DVR. This is critical to the success of this system moving forward. Upon request of the Government, the contractor shall be able to show evidence of his ability, experience, and reliability by providing:

A list of personnel who will perform maintenance under the contract showing the length and type of experience of such personnel on any VMS systems such as Senstar Symphony Aimetis systems and references if needed.

Also, a technician with Network experience and background be available for consultation and repairs.

Background Investigations shall be required depending on frequency of access to sensitive areas of the VA Medical Center.

Qualification of Scheduled Preventive Maintenance Personnel:

The contractor and their sub-contractors shall assign qualified security camera fiber technicians to perform maintenance on this system, provided that they have sufficient knowledge of the existing system to include authorized access. Maintain the current “as built” drawings and update any changes they are involved with for the entire system to accomplish the required maintenance and conform to requirements indicated in this Performance Work Statement (PWS). Qualified technicians shall be required to pass a basic background investigation in order to receive access to areas that include VAMC network infrastructure and system component of the facility. All contractors and their subcontractors must have their individual card access badges that were issued by VA Police Operations to access the VA Medical Center facilities – No exceptions. The VA Medical Center is not responsible for lost, stolen or forgotten card access badges.

Any contractor or sub-contractor employees assigned to perform modifications, programming, or repairs on any component of the VA Medical Center camera systems shall have the appropriate documentation, licenses, tools, qualifications, and the appropriate access level to the system. They must also present themselves in a professional manner while on the VA Medical Center property and be courteous and cautious in a hospital environment. All technicians assigned to this work must have at least (2) years’ experience performing repair work on field devices and have at least (5) years’ experience on similar VMS systems as Senstar Symphony Aimetis system components and software to properly and effectively program the camera/network system. All contractor employees and subcontractors must conform to VA and CDC guidelines about any outbreaks of viruses. All Contractor employees and subcontractors must adhere to the smoking policy. The smoking policy is that there is no smoking anywhere on VA controlled or owned property.

The contractor shall furnish the names of technicians that will be assigned to modify or repair the security camera system in any way by providing number of years’ experience on the indicated systems and provide names/addresses of the locations where the technician(s) performed the repair work on these types of systems. The contractor must furnish no less than two names of personnel who will perform repair work. If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC not to accept this contractor’s proposal. All contractor replacement personnel assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications – no exceptions.

The contractor’s inspection team shall consist of at least (1) technician with their own cell phone and laptop provided by vendor/contractor to connect to the system. The inspection team shall be able to conduct all inspections independent of assistance from VA Medical Center personnel and shall notify VA Police Operations and the VAMC Operators of their scheduled visit and purpose. At no time shall any device be disabled on the system without prior notice to the COR and VA Police Operations. All inspections shall be scheduled in advance (48 Hours) for proper notification. All performance tests will be conducted using “Service Forms” that can be signed off for verification purposes.

Failure to meet these minimum requirements will be cause for termination of contract.

3. REFERENCES

The camera fiber network system control panel infrastructure is primarily under the control of the Veterans Affairs Police.

All equipment and individual components of the entire camera fiber network system shall be maintained in proper operating condition as specified by the manufacturers down to the component level and in accordance with National Consensus Codes, including but not limited to NEC and NFPA regulations, all pertinent Veteran’s Health Administration Life Safety / Fire Protection Safety Code Regulations, and The Joint Commission requirements.

The contractor shall have proven access to original equipment, manufacturers (OEM) parts manuals and schematics to perform any service. The technicians shall provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals and cut sheets to perform any and all work on the entire system.

All defective components replaced become the property of the contractor and disposal is their total responsibility to include recyclable and non-recyclable batteries. Some devices were acquired directly through the VA and scanned at Logistics and tagged with a property tag (EE number) registering the product to VA Medical Center inventory. Each unit must be check for EE# before being transferred to the contractor’s storage for future use. All contractors will supply a current copy of their battery recycling policy which will stay on file with the contracting officer.

This is to include repair or replacement of all security camera system components such as: batteries, UPS, cabling, conduit, control panels, electronic modules, electronic PCB’s, enunciators, monitors, power supplies, wiring, workstations, etc. The contractor shall provide four (4) hours of mutually scheduled training on the proper and safe operation of the equipment.

4. DELIVERY

Term of Contract: Normally - One year from date of issue Preventive Maintenance Personnel: (1) Qualified Technician / Visit Preventive Maintenance Visits: (2) Days / Quarter Provision of Maintenance Services:

All routine preventive maintenance inspections shall be coordinated and scheduled through the VA Medical Center assigned Contract Officer Representative (COR) . A minimum of 48 hours will be required to coordinate a scheduled visit for preventive maintenance inspections. This coordinated effort may be cancelled by the VA Medical Center if unexpected circumstances arise that would impair the mission of the VA medical center or endanger life/safety measures.

All tests will be performed at the frequencies specified by the attached sample inspection and testing form indicated in the Test Frequency section of this Performance Work Statement. Contractor Preventive Maintenance Testing shall be scheduled in advance and in coordination with Clinical and VA Police Services prior to the start of any security system related work at the VA Medical Center.

In addition to all camera system component inspection and preventative maintenance, the following is also required (at no additional cost) within the scope of work of this agreement:

· As described above on-site security service technician – (2) full 8-hour days per quarter

· Upgrades to all Senstar Symphony Aimetis System software

· Upgrades to a firmware/software

· Quarterly comprehensive system test and inspection reports (Written Document)

· Update “As built” drawings for entire system onto media disk (Semi-annually)

Hours of Coverage:

This Performance Work Statement – Contract covers services to the VA Medical Center camera system as specified:

24 hours per day, 7 days per week, and 365 days per year.

Response Time:

For all VAMC requests, contractor shall provide a phone call-back by a qualified technician within (1) hour of a service request to the COR, or VA Police 24/7 – 365 days per year with no exceptions to this rule.

Normal Scheduled Service - Normal Business Hours: 0700 – 1700 Hours Monday – Friday (Excluding Holidays – Contractor or VA Medical Center)

Emergency Service – Outside of business hours requires (4) hour response time

Preventive Maintenance:

This contract shall apply to all Upgrades of Firmware, virus protections Windows Upgrades, Camera License, and Microsoft updates. Scheduled system preventive maintenance shall be performed (2) eight (8) hour days per quarter by (1) dedicated and qualified security system technician who is to follow the manufacturer’s specifications on all system components to include but not limited to: adjustment, battery replacement, calibration, cleaning, focusing lens, electrical connections, electrical safety testing, lubrication, testing and replacement of faulty system components. The contractor shall maintain and test 100% of the entire camera system infrastructure: control panels switches, server(s) and system managers and workstations each consecutive year of the contract through incremental quarterly system servicing. The (8) scheduled maintenance and inspection services do not include material costs in the event of a defective component(s) not covered under this contract unless the component(s) is still under an installation or manufacturer’s warranty period.

If components covered under this contract at “no cost” to the VA Medical Center are discovered as faulty or in need of repair while PM testing is being performed the contractor shall provide and repair all components and parts to include but not limited to: batteries, conduit, electrical connections, electronic circuit boards, electronic modules, cameras, network devices and switches and UPS Battery Devices, monitors, power supplies, which are likely to fail under normal use at no additional charge.

The server(s), control panels, circuit boards (PCB’s inside control panels) and all workstations shall be maintained to include database and image back-ups to desktop and DAT tapes or CD / DVD discs for recovery purposes to maintain 30 days of 30fps of storage is required.

All Performance Verification Testing (PVT) shall be completed to include a system printout of all tests and results. This will be in a formal copy from the contractor or subcontractor. All camera system components tested shall be tested for their individual characteristics and in full compliance with (2) or (4) state device configurations. All components shall be inspected, removed and carefully disassembled for cleaning or lubrication on an annual basis or as indicated by manufacturer’s specifications.

All batteries shall be identified with professional labels (not handwritten in ink) indicating date of installation. All batteries being replaced shall be removed from the VA Medical Center and disposed of properly for certification purposes. The security camera system equipment and all its components will be returned to the operating condition specified by the manufacturer. Preventive maintenance (PM) will be mutually scheduled in advance with contractor and COR. These (PM) inspection and tests will be performed at quarterly intervals.

Guaranteed Uptime:

A guaranteed uptime is achieved if 95% shall be maintained during hours of coverage to date:

Uptime % = Productive Time - Downtime x 100 Productive Time Productive time is planned time of use of equipment.

Downtime begins at time of first service call until equipment is returned to proper operating conditions.

Quarterly inspection reports shall provide the number of hours that the system is shut down or disabled.

Parts and services not covered or excluded by contract:

No additional work or installation of components will be performed without a quote for the additional work and COR prior approval and a Purchase Order in place specifically for the purpose of performing any additional work or service to also include emergency requests.

Emergency requests would be identified as a malfunction of the system which would cause an interruption to the mission, threat to life safety or the prevention of damage to the VA Medical Center. In any event a written deficiency report or service report for authorization of any work or components outside the scope of this contract must be received prior to performance of work or payment will not be authorized.

Components that are not covered by this contract will be purchased by the VA Medical Center. Components not covered:

1. Failure due to end of life and no possible repair facilities, the VA will obtain a quality replacement item either through the contractor or another means.

2. Failure due to weather disasters, natural disasters or manmade disasters are not covered.

3. The contract agrees to perform the install at no labor charge. Although the replacement part is not covered, the labor time to install will be covered. The contractor under the terms of this contract shall accomplish the full installation and complete testing of these components in relation to the entire system for contractor and performance verification.

All service reports shall identify the system before and after any work is performed. The VA Medical Center in advance may purchase critical components and have them available on sight in the event of an emergency situation for contractor use. It is the intent of this contract to maintain the entire campus security camera system having drawings and documentation to minimize any interruption of service. The contractor and technicians are solely responsible to maintain the security and full operation of this system as it continues to grow at the Providence VA Medical Center.

The service provider is also responsible for following infection control requirements to contain dirt, dust, and debris. Especially where ceiling tiles are to be opened or devices attached to ceiling tiles have to be inspected, tested, or replaced. The contractor or sub-contractor service provider is responsible for the complete containment and clean up after work has been performed in any area or building on the property of the VA Medical Center. The contractor or subcontractor shall provide their own containment equipment and HEPA vacuum to clean up after work has been performed.

The intent is to have the area as clean as possible after work has been performed.

Every component of the Security Camera System, regardless of its location in or around buildings, interior or exterior, above ground or below ground, date of installation or manufacturing brand, is included in this contract. All items under installation warrantee periods shall be covered at no cost to the VA.

5. PROGRESS AND COMPLIANCE

The contractor is required to notify the COR, or VA Police upon arrival and departure at the VA Medical Center – No exceptions. This is to include signing in and out upon arrival and departure during normal working hours 7:00 AM to 5:00 PM. The contractor badges issued by FMS or VA Police Operations shall be worn at all times while on the VA Medical Center property - No exceptions. After hours, the contractor will be required to sign in and out with the VAMC Police.

Upon completion of any visit, the contractor technician shall provide a clear and “legible” written field service report to the COR indicating the minimum information:

· Date of service, Service Ticket Number, Name of Technician, Hours of work completed by indicating start and finish times Location of work performed (Building 1 - 2nd Floor, etc.)

· Status of security camera system upon arrival Service performed; (adjusting, cleaning, installing, modifying, replacing, testing, etc.)

· Status of security camera system after performing service, list parts installed, modified, removed, or replaced, list any and all discrepancies by “highlighting” them on the report. In addition, the contractor shall provide copies of preventive maintenance procedures, checklists, and test forms prior to commencement of contract performance work to the Contracting Officer and COR.

6. NOTES AND OTHER INFORMATION

Security Camera System - Disabling of Devices / System Shutdown Procedure:

The contractor shall be solely responsible for coordinating and performing all necessary security camera system shutdowns and turning the entire system back on to normal operation. This is to be performed independent of assistance from VA Medical Center staff personnel. Notification in writing or verbal to the COR at a minimum of 48 hours in advance is the minimum requirement for a coordinated security camera system shutdown. This notification applies to all contractors, sub-contractors and VA Medical Center employees as to the feasibility of a system shutdown in coordination with possible ongoing construction activities and other VA Medical Center priorities. The contractor is responsible for notifying:

· COR – All specific details

· Clinical Staff – (In area where work is to be performed) – General purpose of visit to area

· Operators - Details of disabled devices and expected false alarms

· VA Police – Details of disabled devices and expected false alarms

Contractor is responsible for acknowledging the camera system alarms Notification will be provided before any security camera system component is disabled or shut down. Notification will be provided after the entire system has been properly restored to its normal operation as was intended by design. “No life camera alarm will be disabled without notifying VA Medical Center”

Contractors and sub-contractors shall not be permitted to leave any: battery, cable, component, control panel, camera, device, power supply, sensor module, wire, ,disabled or disconnected overnight unless extenuating circumstances, such as failure of the system, should occur.

In such case the contractor or sub-contractor will establish an ILSM (Interim Life Safety Measures) that are completely approved by the COR and VA Police Operations. Any security camera system shut down that will exceed (4) hours must be authorized by the COR or VA Police Operations.

TEST FREQUENCY:

DEVICE ACTIVITY FREQUENCY

Transmission Equipment – Control Panels w/PCB’s Test Quarterly Workstations –Time Sync to Server Perform Quarterly

7. RECORDS MANAGEMENT

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

a) Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b) Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c) Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d) Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e) Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f) The Government Agency owns the rights to all data/records produced as part of this contract.

g) The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h) Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i) No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j) Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

8. TRAINING

a. Due to images of Patients being considered sensitive. HIPAA is meant to protect Personally Identifiable Information in any form or medium to include video. All contractor employees and subcontractor employees requiring access to the Camera Network and its storage of data shall complete the following before being granted access to VA information and its systems:

(1) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and

b. The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

c. Failure to complete the mandatory annual training annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Base year maintenance contract for the camera system Contract Period: Base POP Begin: 03-01-2022 POP End: 02-28-2023

Option Year One maintenance contract for security camera system Contract Period: Option 1 POP Begin: 03-01-2023 POP End: 02-29-2024

Option Year Two maintenance contract for security camera system Contract Period: Option 2 POP Begin: 03-01-2024 POP End: 02-28-2025

Option Year Three maintenance contract for security camera system Contract Period: Option 3 POP Begin: 03-01-2025 POP End: 02-28-2026

Option Year Four maintenance contract for security camera system Contract Period: Option 4 POP Begin: 03-01-2026 POP End: 02-28-2027

GRAND TOTAL:

36C24122Q0212

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause) C.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[X] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[X] 852.233–70, Protest Content/Alternative Dispute Resolution.

[X] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[X] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause) C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause) C.6 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. The Contracting Officer may, at their discretion, require the Contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the Contracting Officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:________________________________________ Printed Title of Signee:_________________________________________ Signature:___________________________________________________ Date:_____________________ Company Name and Address:________________________________________ (End of Clause)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause) (End of Addendum to 52.212-4)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020) (DEVIATION)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring…