36C10X20Q0148 0004 Amendment.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 58

0004 08-03-2020

None

Y 36C10X

Strategic Acquisition Center - Frederick Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

Y 36C10X

Strategic Acquisition Center - Frederick Department of Veterans Affairs

5202 Presidents Court, Suite 103

To all Offerors/Bidders

36C10X20Q0148

X

X X

August 6, 2020 - 5:00 PM EST

See CONTINUATION Page

X 0

The purpose of this amendment is to:

1. Update the requirements by removing CLIN 0002.

2. Update Performance Work Statement (PWS) due to updates in the requirement (Attached with this amendment document).

Note: All times are in Eastern Time zone (EST).

Table of Contents

SECTION A

A.1 SF 30 AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

SECTION B - CONTINUATION OF SF BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

STATEMENT OF WORK (SOW)/ PERFORMANCE WORK STATEMENT (PWS)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.3 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.4 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.7 52.246-20 WARRANTY OF SERVICES (MAY 2001)

C.8 52.246-24 LIMITATION OF LIABILITY—HIGH-VALUE ITEMS (FEB 1997)

C.9 52.246-25 LIMITATION OF LIABILITY—SERVICES (FEB 1997)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (MAR 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.2 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 30 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C10X

Strategic Acquisition Center - Frederick

Department of Veterans Affairs

5202 Presidents Court, Suite 103

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] After receipt of services

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

U.S. Department of Veterans Affairs Financial Services Center

PO BOX 149971

(see Section B.3 invoicing/payment) Austin TX 78714-8917

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

INVOICE INSTRUCTIONS

DEPARTMENT OF VETERAN AFFAIRS

STRATEGIC ACQUISITION CENTER-FREDERICK

5202 Presidents Court, Suite 103

Frederick, MD 21703

CONTRACTOR INSTRUCTIONS

FOR STATION 101 ORDERS

OB10/IPPS ELECTRONIC INVOICE SUBMISSION

FSC e-INVOICE PROGRAM THRU AUSTIN PORTAL

FSC MANDATORY ELECTRONIC INVOICE SUBMISSION FOR AUSTIN PAYMENTS

Vendor Electronic Invoice Submission Methods:

Fax, email and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted data transmissions below.

• VA’s Electronic invoice presentment and payment system-The FSC uses a third party Contractor, OB10, to transition vendors from paper to electronic invoice submission. Please see OB10 contact information below to begin submitting electronic invoices, free of charge.

• A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute

(ANSI).

• The X12 EDI Web site (http://www.x12.org).

Vendor e-invoice Set-up information:

Please contact OB10 at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center in Austin, TX for payment processing. If you have questions about the e-invoicing program or OB10, please contact the FSC at the phone number or email address listed below.

• OB10 e-Invoice setup information: 1-877-489-6135

• OB10 e-Invoice email: VA.Registration@ob10.com

• FSC e-Invoice contact information: 1-877-353-9791

• FSC e-Invoice email: vafsccshd@va.gov

• http://www.fsc.va.gov/einvoice.asp

COMMUNICATIONS:

• https://www.federalregister.gov/articles/2012/11/27/2012-28612/va-acquisition-regulation-electronic-submission-of-payment-requests

• http://fcw.com/articles/2012/11/27/va-epayments.aspx?s=fcwdaily

• VAFSCFiscalSection101@va.gov or you can call 512-460-5401

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the Contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests

PERFORMANCE WORK STATEMENT (PWS)

DEPARTMENT OF VETERANS AFFAIRS

Office of Information & Technology

Hines Information Technology Center (HITC)

Switch Gear Reconditioning & Preventative Maintenance (PM) Date: 11 MAY 20

PWS Version Number: 5.0

STATEMENT OF WORK (SOW)/ PERFORMANCE WORK STATEMENT (PWS)

HITC – Switch Gear Reconditioning & Preventative Maintenance (PM) – 7 May 20

1. Background. The mission of the Department of Veterans Affairs (VA), Office of Information

& Technology (OIT), IT Operations and Services at Hines Information Technology Center (HITC) located at building 215, on the Hines VA Campus. HITC provides benefits and services to Veterans of the United States. In meeting these goals, HITC strives to provide high quality, effective, and efficient Information Technology (IT) services to those responsible for providing care to Veterans throughout all the points of the Veterans throughout the United States, in an effective, timely and compassionate manner. VA depends on Information Management / Information Technology (IM/IT) systems to further meet mission goals. The HITC processes data that is considered a lifeline to Veterans and constant availability of that data is crucial. The HITC facility department is responsible for ensuring the data center will not experience any power loss or electrical outage under any circumstance, 24 hours a day and seven days a week (24/7).

In order to accomplish the mission and goals of the Department of Veterans Affairs, the Hines Information Technology Center is required to refurbish and/or recondition the existing electrical switchgear, main and circuit breakers This is the contract’s main requirement to refurbish the existing breakers to restore reliability of system integrity. This project also incorporates an optional bid to replace the data center's existing disposable/1-time use wall-mounted electrical panel breakers.

HITC’s switch gear breakers are 30+ years old and far beyond their expected service life.

Required preventative maintenance has not occurred as per the standards and NEC codes, particularly they haven’t been cleaned, re-lubricated and/or exercised properly because of the 24/7/365 operational status requirement. The local utility company’s power provides inconsistent reliability and was the cause of three emergency replacements in the last three years. HITC’s switch gear breakers are all custom fabricated Square D or Siemens breakers to fit in the Westinghouse frames. This has required support from out-of-state custom fabrication shops to support our needs and has taken up to 3 months to attain the refurbished switchgear.

2. Scope of work.

Contract Line Item Number (CLIN 1): The overall goal of the project is to rebuild and/or refurbish a bench stock of breakers for the main feeder switchgear. The vendor shall conduct a site assessment to clarify the technical requirements, ensure compatibility and submit a bid. The contract awardee shall provide a turn-key solution with refurbishing the existing breakers. The reconditioned breakers shall be altered from the existing switchgear frame or settings, which are Westinghouse brand (Eaton)(unknown model number) and the existing breakers are Siemens or Square D.

The number of existing switchgear breakers to be serviced is sixty-one (61).

KNOWN ELECTRICAL GEAR

Siemens, DS-623-Type 3200A-Frame, quantity of two (3) plus Siemens, DS-416-Type 1600A-Frame 1600A, quantity of eleven (12) Siemens, DS-206-Type 800A-Frame 800A, quantity of forty-five (45) each

The contractor shall assess, provide a schedule of values from procurement costs, quantity and procurement site to the COR for his approval.

The VA shall provide a laydown area to maintain new service to the spare breaker that is being reconditioned. Then the UPS system would be isolated from both services and the input breaker from existing service opened and new service breaker closed. The risk for this option is that the datacenter is operating only on UPS power with no utility or generator backup during transition. This most likely is a very low risk as the breaker opening and closing is a very short duration. Recommend a plan for the event that there is a problem with this transition as the UPS cannot carry the load for long.

3. Period of Performance. The period of performance (POP) shall be two hundred seventy

(270) days from receipt of the Notice to Proceed (NTP) from Contracting officer (CO). Any work at the project site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (KO). If required, the KO may designate the Contractor to work during holidays and weekends. The Contractor may also be required to support 24/7 operations 365 days per year as identif ied in individual Task Orders (TOs).

All site visits and design reviews shall be performed during regular business hours (0700- 1630) of the day during a normal 5-day work week Monday thru Friday. Coordination and exceptions to this schedule shall be presented in writing and approved in advance by the

COR.

There are ten (10) Federal holidays set by law (USC Title 5 Section 6103) that VA follows (under current definitions, four are set by date):

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six are set by a day of the week and month.

4. Place of Performance. Tasks Order (TO’s) under this PWS shall be performed at VA-HITC facilities located at 5000 South 5th Avenue, Building #215, Hines, Illinois 60141

5. Travel. None, this contract is a “Firm Fixed Price.”

6. Deliverables.

Contract Line Item Number (CLIN 1): Recondition and provide preventive maintenance (PM) on all three switch gear sections with 10 feeds and one (1) main per each section in room 166C (A,B,C) to current National Electrical Code (NEC), and NFPA 70 standards and comply with all State and National codes within HITC's switch gear room. These switches

New Year's Day Independence Day Veterans Day

January 1 July 4 November 11

Christmas Day December 25 Martin Luther King's Birthday Third Monday in January Washington's Birthday\Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November will be brought back with a current test report certifying that is has been PM and passed testing. Then update all schedules to reflect "to and from" points via electronic and paper documentation in an open format that can be adjusted. Recondition and PM the 26 varying load switches (300A - 800A) and three main switches (1600A) for sections (A,B,C). All switches must have a test report and calibration reports.

This project includes all labor, management, and materials for renovating in switch gear room 166C of Building 215. All measurements/dimensions are approximate. Contractor must verify all measurements/dimensions. The Contractor shall inspect the area under contract prior to commencing work and identify any pre-existing damage and provide an Existing Site Conditions report with related photos to the Contracting Officer for review and approval. Any deviation from this scope of work requires the express authorization of the Contracting Officer. The Contracting Officer Representative (COR) does not hold the authority to authorize changes to this scope of work.

References.

The Contractor shall reference CSI Master Specifications:

- 230923 (Direct-Digital Control System for HVAC),

- 251010 (Advanced Utility Metering System),

- 260800 (commissioning of electrical systems),

- 260511 (requirements for electrical installations),

- 260526 (Grounding and Bonding for Electrical Systems)

- 260519 (Low Voltage electrical Power conductors and cables)

- 270511 (Requirements for Communications Installations)

- 270526 (Grounding and bonding for communication systems)

- 270533 (Raceways and boxes for Communication systems)

- 271000 (Control, Communication and signal wiring)

- 271500 (Communications structured cabling),

- VA’s Technical Information Library (TIL),

- Master Construction Specifications (PG-18-1),

- Standard Details (PG-18-4),

- Environmental Planning Guidance (PG-18-17),

- 2011 Asbestos Survey for HITC (available on request).

- Safety and Health during Construction Activities: Pre-construction/Safety Risk

Assessment (PCRA),

- National Environmental Protection Act Assessment (NEPA),

- Construction Safety Checklist,

- GEMS Awareness Competent Person Training,

- Construction Project Waste Minimization Report,

- Hines VBA Contractor Safety Disciplinary Procedure

- Hines VBA COR Letter of Concern for Safety Non-Compliance,

- OSHA Required Competent Person Inspections,

- Crane Operation and Minimum Criteria On-Site Inspection Checklist,

- Hines VBA Planned Critical Lift plan & Crane Permit. Above Ceiling Entry and Wall

Construction Permits,

- Pre-Construction Risk Assessment (PCRA),

- Interim Life Safety Measures (ILSM),

- Infection Control Risk Assessment (ICRA).

7. Delivery Schedule. Contractor shall deliver a schedule based on the PWS and will be reviewed by the COR before acceptance and continuance of work based on deliverables defined above. Please use template below as what is to be needed for a timetable.

Task Deliverable Quantity Delivery Date 1 Provide detailed schedule of each switch and the racks that are affected with each switch.

1 ~ 33 03 August 2020

2 Load offset. Install temporary switch gear.

1 ~ 3 based on the plan provided from contractor.

17 Aug 2020

3 Remove as many switches as possible to get refurbished but doesn’t impact the data center.

1 - 33 18 Aug 2020

4 Reconnect switches and repeat process for the remaining switches.

1 - 33 18 Aug 2020 + 270 Days.

5 Provide one lines and testing reports for each of the switches.

1 - 33 14 May 2021

6 Contractor Project Management Plan Thirty (15) days after contract (DAC) and updated monthly thereafter.

Electronic submission to: VA

PM, COR, CO.

Inspection: Destination Acceptance: Destination

Contractor to supply

7 BI-WEEKLY PROGRESS

REPORT

Due the fifth day of each month throughout the period of performance (PoP).

Electronic submission to: VA

PM, COR, CO

Inspection: Destination Acceptance: Destination

Contractor to supply

8 Initial Inspection and Testing, Inspection Report, Repair, Refurbishing and testing of Breakers at Factory, Test report after repair, and Shipping back to HITC.

Contractor to supply

9 Warranty Contractor to supply

8. Breakers Re-fabrication/Reconditioning Standard Procedure

Low Voltage Power Circuit Breaker with Solid State Trip Unit: Reconditioning is the process of returning electrical equipment to a safe and reliable operating condition based upon the electrical characteristics of the original manufacturer at the time of manufacturing.

References:

The following references are used in this standard. Each of these references can be found in their respective listed locations.

1. References: Section 6000 of the PEARL Reconditioning Standard:

a. Standard 6001 US Standard Bus Connection Bolt Torque Values.

b. Standard 6002 Insulation Resistance and Test Values for Electrical

Apparatus.

c. Standard 6004 Adjustable Trip Circuit Breakers Instantaneous Trip Setting

Test Tolerances. Standard 6010 Rated Control Voltages and Their Ranges for Circuit Breakers.

d. Standard 6011 Insulation Resistance and Test Temperature Conversion to 20°C Values.

2. Original Manufacturer’s Data:

a. Refer to the proper manufacturer' s trip curve for frame and trip amperage.

b. Refer to the proper manufacturer' s instruction manuals/data sheets.

3. Class A Recondition Guidelines Air Circuit Breaker: These guidelines are general and may not apply to all breakers. Contractor is required to follow industry standard guideline to repair and refurbish electrical breakers.

a. Inspect breaker for rust, corrosion, signs of overheating, cracks or missing parts.

Check contacts for excessive deterioration, cracks, chips or pitting. Verify interlocks are present and in proper position.

b. Clean switchgear housing/frames, slides, racking mechanisms.

c. Add protective shields in switchgear frames.

d. Disassemble breaker to smallest assembly.

e. Disassemble control relay, auxiliary switch, shunt trip and spring release assemblies, clean, plate and reassemble.

f. Disassemble primary disconnects, clean, plate and reassemble.

g. Recondition all missing hardware, paint frame.

h. Clean operating mechanism, re-plate or repaint mechanism parts. Reassemble operating mechanism.

i. Clean or degrease secondary disconnects, inspect silver plating and re-plate.

Reassemble current path.

j. Lubricate operating mechanism, racking mechanism and primary disconnect stabs.

k. Check main and arcing contacts for proper wipe, gap or other manufacturer’s recommendations.

l. Clean arc chutes.

m. Re-wire breaker per customer’s specified wiring diagram.

n. All defective, damaged or worn parts are reconditioned. New hardware is utilized.

o. If present, verify proper function of operations counter.

p. Check manual and electrical operation.

q. Clean, re-lubricate and check proper operation of racking mechanism.

r. Tests: Perform insulation resistance test, contact resistance test, control wire test, continuity test through all switches, and operational test of breaker. If low voltage, perform high current injection testing and load test.

9. Test Equipment.

The following test equipment is required to perform the testing requirements of this reconditioning standard:

1. Insulation Resistance Test Set

2. High Current Test Set

One of the following pieces of test equipment is required to perform the contact resistance testing requirements of this reconditioning standard:

1. Digital Low Resistance Ohmmeter

2. DC Current Source and a Millivoltmeter

One of the following pieces of test equipment may be required to perform the testing requirements of this reconditioning standard, depending on the accessories:

1. AC Voltage Supply

2. DC Voltage Supply

10. Evaluation. These steps are used to determine the as found condition of the product.

1. INSPECTION

a. Frame

i. Ensure that the name plate/label data is legible.

ii. Inspect for damaged, loose, missing and appropriate parts.

iii. Inspect for rust and corrosion.

iv. Inspect ground connection.

v. Inspect insulation structure for signs of overheating and deterioration.

vi. Record observations.

b. Pole Bases/Insulators

i. Inspect for damaged, loose, missing and appropriate parts.

ii. Inspect for dust, dirt and foreign materials.

iii. Inspect for chips, cracks and deterioration.

iv. Inspect for overheating.

v. Record observations.

c. Phase Barriers

ii. Inspect for dust, dirt and foreign materials.

iii. Inspect for chips, cracks and deterioration.

iv. Inspect for overheating.

v. Record observations.

d. Terminals (if applicable)

i. Inspect for appropriate terminals and lug rating.

ii. Inspect for tightness.

iii. Inspect for signs of overheating.

iv. Inspect plating.

v. Inspect for signs of cross threads and shipped threads.

vi. Record observations.

e. Operating Mechanism

i. Inspect for damaged, loose, missing and appropriate parts.

ii. Inspect for signs of rust and corrosion.

iii. Inspect for dust, dirt and foreign materials.

iv. Inspect for excessive and inappropriate lubrication.

v. Manually operate circuit breaker a minimum of three (3) times.

vi. Electrically operate circuit breaker a minimum of three (3) times (if applicable).

vii. Record observations.

f. Arc Chutes

i. Inspect for damaged, loose, missing and appropriate parts.

ii. Inspect for dust, dirt and foreign materials.

iii. Inspect for chips, cracks and deterioration.

iv. Inspect for excessive deterioration and carbon buildup.

Inspect arc runners for excessive deterioration.

v. Record observations.

g. Arcing Contacts

i. Inspect for damaged, loose, missing and appropriate parts.

ii. Inspect for excessive deterioration.

iii. Inspect for cracks, chips and pitting.

iv. Check for proper alignment/seating in the closed position.

v. Record observations.

h. Main Contacts

ii. Inspect for excessive deterioration.

iii. Inspect for cracks, chips and pitting.

iv. Check for proper alignment/seating in the closed position.

v. Record observations.

i. Current Carrying Components

i. Inspect hinge/pivot joints for damaged, loose, missing and appropriate parts.

ii. Inspect hinge/pivot joints for signs of overheating.

iii. Inspect any other current carrying components for damaged, loose, missing and appropriate pa1is.

iv. Inspect any other current carrying components for signs of overheating.

j. Primary Disconnects (Stabs) (if applicable)

ii. Inspect for tightness.

iii. Inspect for signs of overheating.

iv. Inspect plating.

k. Secondary Disconnects (if applicable)

ii. Inspect for tightness.

iii. Inspect for signs of overheating.

iv. Inspect plating.

v. Record observations.

l. Interlocks

i. Inspect for damaged, loose, missing and appropriate parts.

ii. Inspect all interlocks for proper operation.

iii. Inspect rejection hardware for correct application.

iv. Record observations.

m. Overcurrent Trip System

i. General

1. Inspect for damaged, loose, missing and appropriate parts

2. Inspect for signs of overheating.

3. Inspect for corrosion and rust.

4. Check for loose and defective terminal connectors.

5. Record observations.

ii. Wiring Harness

1. Inspect for overheating.

2. Inspect for pinched, damaged and deteriorated insulation.

3. Record observations.

iii. Trip Actuator

1. Inspect for overheating.

2. Inspect for binding.

3. Inspect for loose connections.

4. Record observations.

iv. Current Sensors/Transformers

1. Inspect for overheating.

2. Inspect for cracked and damaged outer casing.

3. Inspect for loose connections.

4. Record observations

n. Control Wiring

i. Inspect for overheating.

ii. Inspect for damage and deteriorated insulation.

iii. Check for loose and defective terminal connectors.

iv. Record observations.

o. Racking/Draw out Mechanisms (if applicable)

ii. Inspect for signs of rust and corrosion.

iii. Inspect for excessive or inappropriate lubrication.

iv. Operate racking/draw out mechanism a minimum of three (3) times.

p. Internal Accessories (if applicable)

i. (Shunt Trip, under voltage, Bell Alarm, Alarm Switch, Auxiliary Switches, Blown Fuse Indicator, Control Circuits).

ii. Inspect for damaged, loose, missing and appropriate parts.

iii. Inspect for excessive deterioration.

iv. Inspect for cracks, chips and pitting.

v. Inspect accessories for signs of overheating and deteriorated insulation.

vi. Inspect for pinched and damaged wire insulation.

vii. Check for loose and defective terminal connectors.

viii. Record observations.

2. TESTING

a. Insulation Resistance:

b. Consult manufacturer's instructions for any precautions before performing this test.

i. Perform an insulation resistance at test values specified in

Standard 6002 as follows:

1. Circuit breaker in the open position.

a. Line to load on each phase.

b. Line side.

i. Phase to phase.

ii. Phase to ground on each phase.

c. Load side.

i. Phase to phase.

ii. Phase to ground on each phase.

2. Circuit breaker in the closed position.

a. Phase to phase.

b. Phase to ground on each phase.

ii. Control wiring.

1. Phase to ground

iii. Correct for temperature as necessary, reference Standard 6011.

iv. Record observations.

v. Compare test results to manufacturer's recommendations or

Standard 6002.

c. Contact Resistance

i. Perform a contact resistance using a digital low resistance ohmmeter or using a millivolt drop test from line to load on each phase of a closed-circuit breaker.

ii. Record observations.

iii. Compare test results to manufacturer's recommendations if available.

1. A PEARL recognized method is comparing the test results of each pole. Results should be within 50% for any of the poles. Any industry standard used shall provide at least the same integrity as the PEARL recognized standard of comparing the test results of each pole and ensuring that they are within 50% of each other.

d. Overcurrent Trip System

i. Time Overcurrent (Long-Time) Trip Test

1. Perform a pickup test.

2. Perform a tin1e overcurrent trip test (recommend testing at

300%).

3. Record observations.

4. Compare results to manufacturer's recommendations.

ii. Short-Time Trip Test

1. Perform a short-time pickup test.

2. Perform a short-time overcurrent trip test (recommend testing at 150%).

3. Record observations.

4. Compare results to manufacturer's recommendations.

iii. Instantaneous Overcurrent Trip Test

1. Perform an instantaneous pickup test.

2. Perform an instantaneous overcurrent trip test to the circuit breaker.

3. Record observations.

4. Compare results to manufacturer's recommendations.

iv. Ground Fault Trip Test

1. Perform a ground fault pickup test.

2. Perform a ground fault trip test (recommend testing at 150%)

3. Record observations.

4. Compare results to manufacturer's recommendations.

v. Zone Interlock Feature

1. Test the zone interlock feature of the circuit breaker, if applicable.

2. Record observations.

3. Compare results to manufacturer's recommendations.

vi. Thermal Memory Feature

1. Test the thermal memory feature of the circuit breaker.

2. Record observations.

3. Compare results to manufacturer's recommendations.

vii. Other Features

1. Test all other features of the overcurrent trip system.

2. Record observations.

3. Compare results to manufacturer's recommendations.

e. Shunt Trip Test (if applicable)

i. Increase voltage until shunt trip unit operates. Verify that the device operates properly at its minimum rated voltage (per the original manufacturer's specification).

ii. Compare test results to manufacturer's recommendations or Standard 6010.

iii. Record observations.

f. Under Voltage Device Test (if applicable)

i. Increase voltage until under voltage unit operates. Verify that the device operates properly at its minimum rated voltage (per the original manufacturer's specification).

ii. Decrease voltage until under voltage unit operates and trips the circuit breaker. Verify that the device operates properly within its rated voltage range (per the original manufacturer 's specification).

iii. Compare test results to manufacturer's recommendations or Standard 6010.

iv. Record observations.

g. Bell Alarm Test (if applicable)

i. Ensure proper operation of bell alarm device.

ii. Record observations

h. Alarm Test (if applicable)

i. Ensure proper operation of alarm device.

ii. Record observations

i. Auxiliary Switch Test (if applicable)

i. Ensure proper operation of auxiliary switch device(s) in the open and closed positions.

ii. Record observations

j. Blown Fuse Trip Indicator Test

i. Ensure proper operation of blown fuse indicator.

ii. Record observations.

k. Control Circuit Test (if applicable)

i. Ensure proper operation of all control circuits.

ii. Record observations.

l. Other Installed Devices (if applicable)

i. Ensure proper operation of all accessory devices.

ii. Compare test results to manufacturer's recommendations or

Standard 6010.

iii. Record observations

3. Reconditioning Procedures:

The following procedures are in a recommended order and are required to recondition this product. PEARL recognizes that, based upon actual product design and/or as found condition, some of these procedures may not be applicable.

a. Reconditioning:

i. Frame

1. Clean frame.

ii. Pole Bases/Insulators

1. Clean or recondition pole bases / insulators.

iii. Phase Barriers

1. Clean or recondition phase barriers.

iv. Terminals (if applicable)

1. Clean or recondition terminals.

v. Operating Mechanism

1. Disassemble the operating mechanism as necessary.

2. Clean mechanism.

3. recondition any defective parts.

4. Re-plate operating mechanism parts as necessary.

5. Assemble operating mechanism.

6. Apply proper lubrication.

7. Manually operate circuit breaker a minimum of five (5) times while checking for proper operation.

8. Electrically operate circuit breaker a minimum of five (5) times while checking for proper operation.

vi. Arc Chutes

1. Remove arc chutes.

2. Clean or recondition arc chutes.

3. Assemble arc chutes.

vii. Arcing Contacts

1. Clean contacts.

viii. Main Contacts

1. Clean contacts.

ix. Current Carrying Components

1. Clean components.

2. Recondition any defective parts.

3. Re-plate as necessary.

x. Primary Disconnects (Stabs) (if applicable)

1. Clean.

2. Repair or recondition any defective primary disconnects.

3. Re-plate primary disconnects as necessary.

4. Check for proper torque on connections as necessary.

xi. Secondary Disconnects (if applicable)

1. Clean.

2. Recondition any defective secondary disconnects.

3. Re-plate secondary disconnects, as necessary.

4. Check for proper torque on connections.

xii. Interlocks

1. Clean or recondition defective interlocks.

2. Ensure proper operation.

xiii. Overcurrent Trip System

1. Repair or recondition the solid-state protection trip unit if the unit failed to operate as designed for any of the following tests:

a. Long-time

b. Short-time

c. Instantaneous

d. Ground fault

e. Zone interlock

f. Thermal memory

g. Test all other features of the overcurrent trip system.

2. Wiring Harness (if applicable)

a. Repair or recondition as needed.

3. Trip Actuator

a. Repair or recondition as needed.

4. Current Sensors/Transformers

a. Repair or recondition as needed.

xiv. Control Wiring (if applicable)

1. 3.1.14.1 Repair or recondition any defective control wiring components.

xv. Racking/Draw out Mechanisms (if applicable)

1. Repair or recondition any defective pa1is.

2. Replate as necessary.

3. Reapply appropriate lubrication.

xvi. Accessories (as applicable)

1. Shunt Trip Unit

a. Repair or recondition any defective shunt trip unit.

b. Adjust any shunt trip unit to operate within the design characteristic based upon the manufacturer's recommendations. In the absence of manufacturer's instructions, these adjustments will be based upon a procedure that will ensure the original manufacturer's design.

2. Undervoltage Trip Unit

a. Repair or recondition any defective under voltage trip unit.

b. Adjust any under voltage trip unit to operate within the design characteristic based upon the manufacturer's recommendations. In the absence of a manufacturer' s instructions, these adjustments will be based upon a procedure that will ensure the original manufacturer's design.

3. Bell Alarm Device

a. Repair or recondition any defective bell alarm device.

b. Adjust any bell alarm device to operate within the design range recommended by the manufacturer.

In the absence of manufacturer' s instructions, these adjustments will be based upon a procedure that will ensure the original manufacturer' s design.

4. Alarm Switch Device

a. Repair or recondition any defective alarm device.

b. Adjust any alarm switch device to operate within the design range recommended by the manufacturer. In the absence of manufacturer's instructions, these adjustments will be based upon a procedure that will ensure the original manufacturer' s design.

5. Auxiliary Switch Device(s)

a. Repair or recondition any defective auxiliary device(s).

b. Adjust any auxiliary switch device(s) to operate within the design range recommended by the manufacturer.

In the absence of manufacturer's instructions, these adjustments will be based upon a procedure that will ensure the original manufacturer' s design.

6. Blown Fuse Device

a. Repair or recondition any defective blown fuse device unit.

b. Adjust any blown fuse indicator device to operate within the design range recommended by the manufacturer. In the absence of manufacturer's instructions, these adjustments will be based upon a procedure that will ensure the original manufacturer' s design.

7. Control Circuit

a. Repair or recondition any defective control circuit components.

8. Other Installed Devices

a. Repair or recondition any other defective devices.

xvii. Checks and adjustments

1. Make all adjustments per manufacturer's instructions. In the absence of a manufacturer's instructions these adjustments will be based upon procedures that will ensure the original manufacturer 's design.

xviii. Torque

1. Check all screw and bolt connections for the proper torque per manufacturer's recommendations or Standard 6001.

xix. Final Assembly

1. Ensure that the nameplate/label data is complete, correct and legible.

4. RE-TESTING

a. Insulation Resistance Consult manufacturer's instructions for any precautions before performing this test.

Perform an insulation resistance at test values specified in Standard 6002 as follows:

i. Circuit breaker in the open position.

1. Line to load on each phase.

2. Line side.

a. Phase to phase.

b. Phase to ground on each phase.

3. Load side.

a. Phase to phase.

b. Phase to ground on each phase.

ii. Circuit breaker in the closed position.

1. Phase to phase.

2. Phase to ground on each phase.

iii. Control wiring.

1. Phase to ground

iv. Perform an insulation resistance test on all control wiring at test values specified in Standard 6002.

v. Correct for temperature as necessary, reference Standard 6011.

vi. Record results.

vii. Compare test results to manufacturer's recommendations or

Standard 6002.

b. Contact Resistance

i. Perform a contact resistance using a digital low resistance ohmmeter or using a millivolt drop test from line to load on each phase of a closed-circuit breaker.

ii. Record results.

c. Compare test results to manufacturer's recommendations if available.

A PEARL recognized method is comparing the test results of each pole. Results should be within 50% for any of the poles.

Any industry standard used shall provide at least the same integrity as the PEARL recognized standard of comparing the test results of each pole and ensuring that they are within 50% of each other.

d. Overcurrent Trip System

i. Time Overcurrent (Long-Time) Trip Test

ii. Perform a pickup test.

iii. Perform a time overcurrent trip test (recommend testing at 300%).

iv. Record results.

v. Compare results to manufacturer's recommendations.

e. Short-Time Trip Test

i. Perform a short-time pickup test.

ii. Perform a short-time overcurrent trip test (recommend testing at

150%).

iii. Record results.

iv. Compare results to manufacturer's recommendations.

f. Instantaneous Overcurrent Trip Test

i. Perform an instantaneous pickup test.

ii. Perform an instantaneous overcurrent trip test to the circuit breaker.

iii. Record results.

iv. Compare results to manufacturer's recommendations.

g. Ground Fault Trip Test (if applicable)

i. Perform a ground fault pickup test.

ii. Perform a ground fault trip test (recommend testing at 150%)

iii. Record results.

iv. Compare results to manufacturer's recommendations.

h. Zone Interlock Feature (if applicable)

i. Test the zone interlock feature of the circuit breaker, if applicable.

ii. Record results.

iii. Compare results to manufacturer's recommendations.

i. Thermal Memory Feature (if applicable)

i. Test the thermal memory feature of the circuit breaker.

ii. Record results.

iii. Compare results to manufacturer's recommendations.

j. Other Features (if applicable)

i. Test all other features of the overcurrent trip system.

ii. Record results.

iii. Compare results to manufacturer's recommendations.

5. Shunt Trip Test (if applicable)

a. Increase voltage until shunt trip unit operates. Verify that the device operates properly at its minimum rated voltage (per the original manufacturer 's specification).

b. Record results.

6. Under Voltage Device Test (if applicable)

a. Increase voltage until under voltage unit operates. Verify that the device operates properly at its minimum rated voltage (per the original manufacturer 's specification).

b. Decrease voltage until under voltage unit operates and trips the circuit breaker. Verify that the device operates properly within its rated voltage range (per the original manufacturer 's specification).

c. Compare test results to manufacturer's recommendations or Standard 6010.

d. Record results.

7. Bell Alarm Test (if applicable)

a. Ensure proper operation of bell alarm device.

b. Record results.

8. Alarm Test (if applicable)

a. Ensure proper operation of alarm device.

b. Record results.

9. Auxiliary Switch Test (if applicable)

a. Ensure proper operation of auxiliary switch device(s) in the open and closed positions.

b. Record results.

10. Blown Fuse Trip Indicator Test

a. Ensure proper operation of blown fuse indicator.

b. Record results.

11. Control Circuit Test (if applicable)

a. Ensure proper operation of all control circuits.

b. Record results.

12. Other Installed Devices (if applicable)

a. Ensure proper operation of all accessory devices.

b. Compare test results to manufacture’s recommendations or Standard

6010.

1. Record results

13. Final Operation

a. Manually operate circuit breaker a minimum of ten (10) times.

b. Electrically operate the circuit breaker using the installed accessories a minimum of ten (10) times while checking for proper operation (if applicable).

c. Ensure that all components, devices and assemblies are complete, and equipment is ready for service.

d. Record results.

e. All devices must operate properly, and the test results must be within the guidelines recommended in order for the product to be considered reconditioned according to the PEARL Standards.

A. CERTIFICATION.

This product has now been reconditioned under the PEARL Reconditioning Standard the product has been returned to a safe and reliable operating condition with supporting documentation. Provide documentation certificate in electronic and paper format.

B. WARRANTY.

1. Contractor shall provide a standard warranty on parts and labor warranty on the complete repair and refurbish breakers. This shall include coverage on all parts recondition, connection, conduit, devices and equipment installed with this contract.

2. The system warranty shall begin when all equipment, devices, hardware and documentation are accepted as a complete and fully functional system at the time of successful system integration to existing UPS units. Upon very thorough successful system testing and acceptance, the COR will issue a letter of acceptance to the Contracting Officer (CO). The Contracting Officer shall issue a letter of acceptance to the Contractor and provide a copy to the COR.

3. The date of the Contracting Officer’s letter will be the start date for the warranty period. The warranty period shall expire one year from the date of the Contracting Officer’s letter. The CO letter will not be issued more than one (1) calendar week after the CORs letter is sent to the contracting officer.

C. Government-Furnished Information, Equipment, and Facilities. None.

D. Security Requirements. This Government site is fully secured; an escort shall be required in designated sensitive areas therefore the Contractor shall complete a Security Package for MBI investigations. No work will be performed without the presence of a VA Building Engineer or authorized representative on site.

E. Key Personnel. All Installers shall be journeyman level or greater and have a current

OSHA 10 hr. certif ication. A minimum of one (1) Current Registered State of Illinois Supervisor Electrician with Credential/Insurance/Bonding and shall have a current OSHA 30 hr. certif ication. The Government reserves the right to request a copy of any technician’s certif icate performing work on this contract at the time of service.

F. Task Order Quality Assurance Surveillance Plan (QASP). [QASP is required for all

Performance-Based Acquisitions (when PWS used). Complete table below based on requirements and edit the surrounding paragraphs as appropriate. It is the responsibility of the Task Order COR to ensure review and contractor compliance with these standards.]

The Government shall evaluate the contractor's performance in accordance with the QASP.

This plan is primarily focused on what the government must do to ensure the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

In the performance of the tasks associated with this PWS, the Contractor shall comply with the documents listed below. Additional documents may be listed in individual task orders:

1. 44 U.S.C. § 3541, “Federal Information Security Management Act (FISMA) of 2002”

2. Federal Information Processing Standards (FIPS) Publication 140-2, “Security

Requirements for Cryptographic Modules”

3. FIPS Pub 201, “Personal Identity Verification of Federal Employees and

Contractors,” March 2006

4. 10 U.S.C. § 2224, "Defense Information Assurance Program"

5. Software Engineering Institute, Software Acquisition Capability Maturity Modeling

(SA CMM) Level 2 procedures and processes

6. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974”

7. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”

8. Department of Veterans Affairs (VA) Directive 0710, “Personnel Suitability and

Security Program,” May 18, 2007

9. VA Directive 6102, “Internet/Intranet Services,” July 15, 2008

10. 36 C.F.R. Part 1194 “Electronic and Information Technology Accessibility

Standards,” July 1, 2003

11. OMB Circular A-130, “Management of Federal Information Resources,” November

28, 2000

12. 32 C.F.R. Part 199, “Civilian Health and Medical Program of the Uniformed Services

(CHAMPUS)”

13. An Introductory Resource Guide for Implementing the Health Insurance Portability and Accountability Act (HIPAA) Security Rule, October 2008

14. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998

15. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004

16. VA Directive 6500, “Managing Information Security Risk: VA Information Security

Program,” September 20, 2012

17. VA Handbook 6500, “Risk Management Framework for VA Information Systems – Tier 3: VA Information Security Program,” September 20, 2012

18. VA Handbook 6500.1, “Electronic Media Sanitization,” March 22, 2010

19. VA Handbook 6500.2, “Management of Data Breaches Involving Sensitive Personal

Information (SPI)”, January 6, 2012

20. VA Handbook 6500.3, “Certification and Accreditation of VA Information Systems,”

November 24, 2008

21. VA Handbook, 6500.5, “Incorporating Security and Privacy in System Development

Lifecycle” March 22, 2010

22. VA Handbook 6500.6, “Contract Security,” March 12, 2010

23. Project Management Accountability System (PMAS) portal (reference PWS

References -Technical Library at https://www.voa.va.gov/)

24. OIT ProPath Process Methodology (reference PWS References - Technical Library and ProPath Library links at https://www.voa.va.gov/) NOTE: In the event of a conflict, OIT ProPath takes precedence over other processes or methodologies.

25. Technical Reference Model (TRM) (reference at https://www.voa.va.gov/)

26. National Institute Standards and Technology (NIST) Special Publications

27. VA Directive 6508, VA Privacy Impact Assessment, October 3, 2008

28. VA Directive 6300, Records and Information Management, February 26, 2009

29. VA Handbook, 6300.1, Records Management Procedures, March 24, 2010

30. OMB Memorandum, “Transition to IPv6”, September 28, 2010

31. NFPA 70: National Electrical Code (NEC), 2017 Edition

QASP

Deliverable or Requirement

Performance

Standard

Surveillance

Method

Outcome

Testing and retesting

Follow procedure as described above in testing and retesting procedures

Certif ication report

Outcome of a certif ied breaker will deliver a good CPARS evaluation.

G. Contractor Performance Assessment Reporting System (CPARS). The

Contractor’s performance on this task order will be reported on an annual basis to the CPARS. Poor performance may result in issuance of a Contractor Discrepancy Report (CDR). The CO and COR will make use of information from CDRs, as well as any additional knowledge and information available to them with respect to the contractor’s performance, to complete the CPARS.

The Government will not pay for services that do not conform or do not meet performance standards or have not been properly rendered. The contractor will be given an opportunity to correct non-conforming services at no cost to the Government if the services are non-conforming or the contract requirement is unacceptable.

HITC POC: Travis Knaak 5000 S. Fifth Avenue Building 215, Room 158G Hines, IL 60141 travis.knaak@va.gov mailto:travis.knaak@va.gov

Office: 708-483-5051 Cell: 224-275-5122

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

0.00

Breaker Repair Contract Period: Base POP Begin:

POP End:

0001AA

1.00 LT _______________

Demo Electrical Contract Period: Base

0001AB

Pre-execution Elec Breaker Inspection and Testing Report Contract Period: Base

0001AC

Refurbish existing output switchgear switchboards, Analog display, 4 wire, 120/208V 1600 amp rating Contract Period: Base

0001AD

Refurbish existing Main switchgear breakers (DS-632), 3200A frame, 3P, 600V Contract Period: Base

0001AE

Refurbish existing switchgear breakers (DS-416), 1600A frame, 3P, 208V Contract Period: Base

0001AF

Refurbish existing switchgear breakers (DS-206), 800A frame, 3P, 208V Contract Period: Base

0001AG

Clean and relubricate racking mechanisms slides, housing, and contacts Contract Period: Base

GRAND TOTAL _______________

B.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0.00

0001AA

1.00

0001AB

0001AC

0001AD

0001AE

0001AF

0001AG

36C10X20Q0122

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the…