36C10X18Q9175-006.pdf

✔ Phase Due By (Prior) Due By (Post) Variation for ongoing approach

Action Owner HFE to Perigean [CONTRACTOR] to

HFE

[CONTRACTOR] to

Participants

Contract Deliverable Contract Schedule Delivery Date

Identify recruitment criteria and type of test (virtual or F2F) 10-15 days HFE

Provide a blank schedule along with target recruitment numbers 10 days HFE

Initiate study kick-off call to determine objectives, approach, and timeline 9 days Contractor/HFE

Determine if A/V Consent Forms are needed 9 days Contractor/HFE

Determine teleconference/recording needs for note taking purposes (for

F2F studies) (E.g. Conference Line, Lync Mtg.)

9 days Contractor

Review communication materials 8 days HFE 2D - Copies of all communications with study participants

Drafts are due 2 business days after request for study recruitment. Final is due 1 business day after receipt of

Government comments and should then be sent to participants.Develop a study information sheet 7 days HFE

Recruit participants Ongoing Contractor

Reach out to participants (email, phone, mail) 7-15 days Gather willingness to participate

Contractor

Distribute Screener Questionnaire 7-10 days Pull participant data Contractor 2E - Answers to Screening

Questionnaire

Due 1 business day after completion of a study.

Identify qualified participants 8-10 days Search candidate pool Contractor

Schedule participants 7-9 days Contractor

Invite selected participants 7-9 days Schedule participants Contractor

Send Participant Agreement forms to selected participants 7-9 days Pull signed forms Contractor

Provide initial test session schedule and signed participant agreement forms 6-7 days Contractor 2A/B - Test Session

Schedule; 2C - Signed

Copies of the Participate

Agreement

2A/B - 1 day, 2C - Drafts are due 2 business days after request for study recruitment. Final is due 1 business day

Remind/confirm attendance 3 days Contractor

Ensure participants are prepared for the test session (e.g, includes reminder calls, test links)

1-3 days Contractor

Provide final test session schedule and signed participant agreement forms (in case of cancellations, substitutions may be made from initial schedule)

1 day Contractor 2A/B - Test Session

Schedule; 2C - Signed

Copies of the Participate

Agreement

2A/B - 1 day, 2C - Drafts are due 2 business days after request for study recruitment. Final is due 1 business day

Provide Completed Checklist Contractor 2F - Completed Checklist Due minimum of 2 business days before study begin date.

Place reminder calls to participants 1 day Contractor

Conduct End User Testing Contractor/HFE

Send a note of appreciation to study participants (this correspondence may include the HFE participant Satisfaction survey)

1 day Contractor

Send honorarium to study participants Within 1 day following participation

Contractor 2I - Payment Record Due 5 business days after each study session.

Conduct After Action Review 1 day Contractor/HFE

Delivery of Study Notes & A/V 3 days Contractor 2G - Notes; 2H - A/V from sessions

Due 3 business days after completion of a study; Due 2 business days after completion of a study.

Compile data, author report, distribute report 5-10 days Contractor/HFE

Veterans Health Administration (VHA), Human Factors Engineering (HFE), Participant Recruitment

Contract No. XXXXXXXXXXX

Study X - STUDY NAME MM/DD/YR - MM/DD/YR

Day of Study