36C10G18Q0188-00001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

15C. DATE

SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE

SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00001 06-06-2018 36C10G U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697 36C10G U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697 To all Offerors/Bidders

36C10G18Q0188 05-11 -2018

X x x June 20, 2018 X

The purpose of this solicitation amendment is to provide the Government’s responses to questions received from industry in response to the solicitation. The following changes are made via this amendment:

1) Government Responses are provided to questions starting on pg. 2;

2) Extend the solicitation deadline from June 13, 2018 to June 20, 2018 at 4:00 pm ESDST;

3) Attachment A– Warming Cabinets – Price List is hereby deleted and replaced with the new Attachment A;

4) Attachment B- Warming Cabinets

- Product Description is hereby deleted and replaced with the new Attachment B;

5) Attachment E

– Warming Cabinets – Solicitation Provisions is hereby deleted and replaced with the new Attachment E;

and

6) Attachment F– Warming Cabinets– Past Performance Questionnaire is hereby deleted and replaced with the new Attachment F.

Beth A. Davis Contracting Officer - C4

VA-OAO-2017-7D5F66F7

CONTINUATION PAGE

Q1. The new solicitation appears similar to previous RFQ 36C10G18Q0120 (canceled). Are there specific changes of importance that we should pay particular attention to in this new solicitation?

GOVERNMENT RESPONSE:

There were several changes made to the technical requirements, specifically ATTACHMENT B - WARMING CABINETS - PRODUCT DESCRIPTION.

Q2. May we assume that references to Vein Finders in Attachment E are a result of transcription error?

GOVERNMENT RESPONSE:

The text was revised. ATTACHMENT E - WARMING CABINETS – SOLICITATION PROVISIONS is hereby deleted and replaced with the new ATTACHMENT E - WARMING CABINETS – SOLICITATION PROVISIONS in this solicitation amendment.

Q3. Freight costs have become more difficult to project due to escalating fuel prices. They are, of course, also highly variable depending on the number of cabinets included in a single shipment and the destination. With regard to Volume III Price and Attachment A, is a statement to the effect that “Shipping cost will be assessed at rates current at the time an order is placed” acceptable? Or must a shipping cost be included in the proposed price of each item, even those in the forward option years?

GOVERNMENT RESPONSE:

As stated in ATTACHMENT C - WARMING CABINETS – CONTRACT ADMINISTRATION, the shipping terms for each delivery order is Free on Board (FOB) Destination. Please see Federal Acquisition Regulation 47.303-6 F.o.b. Destination, for complete details on contractor responsibilities with regards to transportation. Additionally, this is a Firm-Fixed Price Requirements Contract. Therefore, all costs must be imbedded into the quoted unit price for the base year and each option year.

Q4. Concerning Attachment F, the Past Performance Questionnaire, what are the numeric “Rating Guidelines” referred to under Offeror Evaluation? The only apparent rating guidelines described in the Questionnaire instructions are in letter form (M, A, G, O).

GOVERNMENT RESPONSE:

The text was revised. The solicitation ATTACHMENT F - WARMING CABINETS – PAST PERFORMANCE QUESTIONNAIRE is hereby deleted and replaced with the new ATTACHMENT F - WARMING CABINETS – PAST PERFORMANCE QUESTIONNAIRE in this solicitation amendment.

Q5. Further concerning Attachment F, the RFQ number that respondents are required to include in the subject line for their email to be successfully transmitted (Part III) is missing a “C” after the number 36. May we assume that the Solicitation Number listed in the Solicitation Notice should be used as the number in the subject line? (Also, it appears your name is misspelled in the email address included in Part III.)

GOVERNMENT RESPONSE:

Solicitation ATTACHMENT F - WARMING CABINETS – PAST PERFORMANCE QUESTIONNAIRE, specifically Part III - RETURN INFORMATION is revised as follows:

Please return this completed Past Performance Questionnaire AS AN ATTACHMENT via e-mail to Tonya W. Purce at tonya.purce@va.gov and Beth Davis beth.davis2@va.gov in PDF format. The subject line of the email must read: RFQ 36C10G18Q0188 - NX EQ Warming Cabinets Past Performance Questionnaire in order for the email to be successfully transmitted and received. Please e-mail the completed questionnaire by 4:00PM ESDST on Wednesday, June 13, 2018.

Q6. The "salient characteristics" listed in the solicitation are word for word from the Steris Amsco website specifications section. No other SCs were provided. The VA is not allowed to list only specifications from the brand name as its "salient characteristics.” Can you please revise the salient characteristics for this solicitation to fit those needed by the VA for Warming Cabinets; not to salient characteristics proprietary to brand name product(s) such that no one else can meet the characteristic?

GOVERNMENT RESPONSE:

The requirement Salient Characteristics are revised to more clearly identify the general, physical, functional, and performance characteristics of the product. The technical specifications have been changed and therefore, the ATTACHMENT B - WARMING CABINETS - PRODUCT DESCRIPTION is hereby deleted in its entirety and replaced with the ATTACHMENT B - WARMING CABINETS - PRODUCT DESCRIPTION in this solicitation amendment.

Q7. Steris is a large company; can you please confirm whether you have a NMR Waiver in place of the procurement?

GOVERNMENT RESPONSE:

A search of the Small Business Administration’s website, https://www.sba.gov/sites/default/files/articles/NMR%20CLASS%20WAIVER%20LIST-AS%20OF%2001-01-2015_3.pdf , revealed that there is no existing class waiver for NAICS Code 339113, PSC 6515.

Q8. Why is this solicitation not set-aside for SDVOSB/VOSB?

GOVERNMENT RESPONSE:

The information obtained during the pre-solicitation planning process for this program did not support competition restrictions outside of the established 100% Total Small Business Set-aside. Additionally, the Government encourages all types of small business to submit a quote if they can meet or exceed all of the requirements in the solicitation.

Q9. Why are you anticipating a single award? Given that this is for all of the VA for two years, is it feasible that the total sales under the contract could top $112M? If so, they are not allowed to issue a single award contract per FAR 16.503(b)(2):(2) No requirements contract in an amount estimated to exceed $112 million (including all options) may be awarded to a single source unless a determination is executed in accordance with 16.504(c)(1)(ii)(D).

GOVERNMENT RESPONSE:

The Government has determined that the estimated total cost of the intended Single Award Firm-Fixed Price Requirement contract, when considering procurement history and estimated quantities meets the thresholds provided in FAR 13.500 Simplified Procedures for Certain Commercial Items, which states:

“This subpart authorizes the use of simplified procedures for the acquisition of supplies and services in amounts greater than the simplified acquisition threshold but not exceeding $7 million ($13 million for acquisitions as described in 13.500(c)), including options, if the contracting officer reasonably expects, based on the nature of the supplies or services sought, and on market research, that offers will include only commercial items.”

Additionally, based on the Government’s knowledge of the market, a Single Award Firm-Fixed Price Requirements contract is feasible as no delivery orders against the resulting contract will be issued in an amount estimated to exceed $112 million.

See attached document: ATTACHMENT A - WARMING CABINETS - PRICE LIST See attached document: ATTACHMENT B - WARMING CABINETS - PRODUCT DESCRIPTION.

See attached document: ATTACHMENT E - WARMING CABINETS - SOLICITATION PROVISIONS.

See attached document: ATTACHMENT F - WARMING CABINETS - PAST PERFORMANCE QUESTIONNAIRE.