003 -- Contractors Progress Status and Management Report.docx
DOCX document 75 KB Posted
- Attached to
- DA01--Transformation Twenty-One Total Technology Next Generation 2 (T4NG2) Federal contract opportunity
- Solicitation number
- 36C10B23R0011
About this file
This document is a template for a contractor's progress, status, and management report for the Transformation Twenty-One Total Technology Next Generation 2 (T4NG2) task order. The report template requires contractors to provide detailed cost, schedule, and performance data including expenditures by SLIN, burn rates, percentage of work completed, and subcontractor performance. It also includes sections for open issues, risk mitigation actions, and meetings with the government. Contractors must submit the report on a monthly basis with any exceptions explained. Additionally, the related federal contract opportunity posting is for the T4NG2 effort and includes a draft request for proposal from the Department of Veterans Affairs Technology Acquisition Center. Questions regarding the draft RFP are due by January 20th, 2023 with final RFP anticipated to be released in February 2023.
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Contractor’s Progress, Status, and Management Report
Ver. 1.0
Date: DD/MMM/Year Status Report # XXXX
003-Contractor’s Progress Status and Management Report_Mar_3_2023 Contractor Name:
Contract Number:
Task Order Number:
T4NG2 Number:
Task Order Title:
Task Order Type:
| Date Prepared: | Reporting Period: |
| Program Manager Name: | Program Manager Phone: |
| COTR Name: | COTR Phone: |
Period of Performance (PoP) Basic: Dates Start/End Months Remaining in PoP: XXXX Option 1: Dates Start/End Months Remaining in PoP: XXXX
(Continue for each Option Period)
TASK ORDER PERFORMANCE
TASK ORDER SUMMARY
(PRIME to provide the brief summary of the Task Order effort.)
PERFORMANCE METRICS
Performance to the metrics established in the approved TEP
(Clearly state whether the Task is on schedule and operating within cost for the reporting period. Please explain any differential from the established performance Metrics.)
TASK ORDER SCHEDULE
Percent Completed Since Award:
Percent Completed during Reporting Period:
Projected Percent for Next Reporting Period:
PMAS COMPLIANCY (AS APPLICABLE)
CRITICAL ITEMS FOR GOVERNMENT REVIEW
· Any item impacted in the critical path of the Task Order.
· Any item that need to be addressed by Government Task Leader.
ACCOMPLISHMENTS
(Provide details on the effort done related to specific Task Order using following categories if applicable)
· Project Management
· Technical
· Maintenance
· Required Training Completed
· Travel
· Misc
Deliverables Submitted
| Deliverable Number: |
| Deliverable Date: |
ELECTRONIC AND INFORMATION TECHNOLOGY (EIT) DELIVERABLES-CONFORMANCE STATUS
(Provide an itemized listing/chart of all Electronic and Information Technology (EIT) deliverables and their current Section 508 conformance status)
SIGNIFICANT OPEN ISSUES, RISK AND MITIGATION ACTION
Issue Category: (Project management, funding, cost overrun, technical, maintenance etc.)
Issue Description: (Detail the issue) Issue Number: (Assign a numeric number) Date Opened: (Date the issue was first reported) Proposed Action: (Action required to resolve the issue) Risk Identified: (Risk if proposed action is not taken) Mitigation Plan: (Describe plan to resolve the risk) Target Action Date: (Date the proposed action will be implemented)
SUMMARY OF ISSUES CLOSED
(Summarize the issues that were closed during this reporting period. Provide issue, resolution, date closed and point of contact if applicable)
MEETINGS COMPLETED
(Technical, IPRs, PMRs, formal meetings etc. held with Government Representatives)
Meeting Date: (Date the meeting was held) Purpose: (Purpose of the meeting) Significant Outcomes:
Action Items:
Action:
Assigned To:
PROJECTED MEETINGS
(Technical, IPR, PMRs etc. where government participation is required)
Meeting Date: (Date the meeting will be held) Purpose: (Purpose of the meeting, agenda) Location: (Place where the meeting will be commenced)
SUBCONTRACTOR AND VENDOR PERFORMANCE
(Are all the 1st Tier subcontractors and vendors on the Task Order performing on schedule and within current level of funding. If not, provide explanation of differential.)
PROJECTED ACTIVITIES FOR NEXT REPORTING PERIOD
(Provide a list of upcoming activities)
EXPLANATION IF THE REPORTING PERIOD IS OVER ONE MONTH
(Provide detail explanation as to why the report was not submitted on monthly basis.)
TASK ORDER COST PERFORMANCE
TYPE: TIME & MATERIAL
HIGH LEVEL SUMMARY
· Task Order Ceiling Amount including Options
· Base Year
· Option 1
· Option 2 (Continue for each Option)
· Task Order Amount Funded
· Task Order Unfunded Ceiling Total Funding: $ Funds Remaining at End of Reporting period: $ Percentage expended against Funded Task Order Ceiling: XX% Total % of funds expended: XX% If over 75% expended, indicate date notice was sent to CO/COTR: Month/Day/Year
EXPENDITURE GRAPH
SLIN EXPENDITURE
(Provide details as outlined in table)
| SLIN |
| PoP |
| Funded Amount |
| Expended For Month |
| Expended To Date |
| Balance |
| (insert data) |
| (insert data) |
| (insert data) |
| (insert data) |
| (insert data) |
| (insert data) |
BURN RATE
Summary at Task Order Level
· Burn Rate For Reporting Period:
· Burn Rate For Previous Reporting Period:
· Differential
· Explanation Of Differential
PERCENTAGE OF WORK COMPLETED
Percent of work completed by Prime: XX% Percent of work completed by 1st Tier Subcontractor: XX% (Continue for each 1st Tier Subcontractor)
SET-ASIDE EXPENDITURES
If this task order (TO) was awarded as a Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) set-aside subject to VAAR 852.219-73 VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-owned Small Businesses (JAN 2023) (DEVIATION), please indicate the total cost of personnel for contract performance spent for employees of the Prime Contractor or any certified SDVOSB or VOSB Subcontractors versus total cost of personnel for contract performance for the entire TO to date. To meet the condition of a set-aside, at least 50% of the total cost of personnel for contractor performance must be expended by a combination of the Prime Contractor and any other certified SDVOSB/VOSB firms. Please provide the following information in dollars and percentages:
Total Planned Cost of Personnel:
Total Planned Cost of Personnel Associated with Prime:
Total Planned Cost of Personnel for each certified SDVOSB/VOSB Subcontractors (inclusive of ODC subcontractors). Please provide the name of each company and break each company out separately.
Total Actual Cost of Work Performed by Personnel to Date:
Total Actual Cost of Work Performed by Personnel Associated with Prime:
Total Actual Cost of Work Performed for each certified SDVOSB/VOSB Subcontractors (inclusive of ODC subcontractors) to Date. Please provide the name of each company and break out each company separately.
If this TO was awarded as a SDVOSB or VOSB set-aside subject to VAAR 852.219-73 VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-owned Small Businesses (JAN 2023) (DEVIATION), please indicate the total price for contract performance spent for the Prime Contractor or any certified SDVOSB or VOSB Subcontractors versus total price of contract performance for the entire TO to date. To meet the condition of a set-aside, at least 50% of the total price for contractor performance must be expended by a combination of the Prime Contractor and any other certified SDVOSB/VOSB firms. Please provide the following information in dollars and percentages:
Total Planned Price:
Total Planned Price Associated with Prime:
Total Planned Price for each certified SDVOSB/VOSB Subcontractors (inclusive of ODC subcontractors). Please provide the name of each company and break each company out separately.
Total Actual Price of Work Performed to Date:
Total Actual Price of Work Performed by the Prime:
Total Actual Price of Work Performed for each certified SDVOSB/VOSB Subcontractor (inclusive of ODC subcontractors) to Date. Please provide the name of each company and break out each company separately.
TYPE: FIRM FIXED PRICE
RECEIVING REPORT SUBMITTED
| SLIN |
| Quantity (hardware/software) |
| Date Delivered |
| Amount Requested |
| Amount Paid |
| (insert data) |
| (insert data) |
| (insert data) |
| (insert data) |
| (insert data) |
MILESTONE PAYMENT SCHEDULE
(Insert schedule and provide status of performance based payments, as applicable)
SET-ASIDE EXPENDITURES
If this TO was awarded as a SDVOSB or VOSB set-aside subject to VAAR 852.219-73 VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-owned Small Businesses (JAN 2023) (DEVIATION), please indicate the total cost of personnel for contract performance spent for employees of the Prime Contractor or any certified SDVOSB or VOSB Subcontractors versus total cost of personnel for contract performance for the entire TO to date. To meet the condition of a set-aside, at least 50% of the total cost of personnel for contractor performance must be expended by a combination of the Prime Contractor and any other certified SDVOSB/VOSB firms. Please provide the following information in dollars and percentages:
Total Planned Cost of Personnel:
Total Planned Cost of Personnel Associated with Prime:
Total Planned Cost of Personnel for each certified SDVOSB/VOSB Subcontractors (inclusive of ODC subcontractors). Please provide the name of each company and break each company out separately.
Total Actual Cost of Work Performed by Personnel to Date:
Total Actual Cost of Work Performed by Personnel Associated with Prime:
Total Actual Cost of Work Performed for each certified SDVOSB/VOSB Subcontractors (inclusive of ODC subcontractors) to Date. Please provide the name of each company and break out each company separately.
If this TO was awarded as a SDVOSB or VOSB set-aside subject to VAAR 852.219-73 VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-owned Small Businesses (JAN 2023) (DEVIATION) please indicate the total price for contract performance spent for the Prime Contractor or any certified SDVOSB or VOSB Subcontractors versus total price of contract performance for the entire TO to date. To meet the condition of a set-aside, at least 50% of the total price for contractor performance must be expended by a combination of the Prime Contractor and any other certified SDVOSB/VOSB firms. Please provide the following information in dollars and percentages:
Total Planned Price:
Total Planned Price Associated with Prime:
Total Planned Price for each certified SDVOSB/VOSB Subcontractors (inclusive of ODC subcontractors). Please provide the name of each company and break each company out separately.
Total Actual Price of Work Performed to Date:
Total Actual Price of Work Performed by the Prime:
Total Actual Price of Work Performed for each certified SDVOSB/VOSB Subcontractor (inclusive of ODC subcontractors) to Date. Please provide the name of each company and break out each company separately.
TYPE: COST
HIGH LEVEL SUMMARY
· Task Order Ceiling Amount including Options
· Base Year
· Option 1
· Option 2 (Continue for each Option)
· Task Order Amount Funded
· Task Order Unfunded Ceiling Date Report Prepared:
Total Funding: $ Funds Remaining at End of Reporting period: $ Percentage expended against Funded Task Order Ceiling: XX% Total % of funds expended: XX%.
If over 75% expended, indicate date notice was sent to CO/COTR: Month/Day/Year
EXPENDITURE GRAPH
SLIN EXPENDITURE
| SLIN |
| PoP |
| Funded Amount |
| Expended For Month |
| Expended To Date |
| Balance |
| (insert data) |
| (insert data) |
| (insert data) |
| (insert data) |
| (insert data) |
| (insert data) |
BURN RATE
Summary at Task Order Level
· Burn Rate For Reporting Period:
· Burn Rate For Previous Reporting Period:
· Differential
· Explanation Of Differential
PERCENT OF WORK COMPLETED
Percent of work completed by Prime: XX% Percent of work completed by 1st Tier Subcontractor: XX% (Continue for each 1st Tier Subcontractor)
SET-ASIDE EXPENDITURES
If this TO was awarded as a SDVOSB or VOSB set-aside subject to VAAR 852.219-73 VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-owned Small Businesses (JAN 2023) (DEVIATION), please indicate the total cost of personnel for contract performance spent for employees of the Prime Contractor or any certified SDVOSB or VOSB Subcontractors versus total cost of personnel for contract performance for the entire TO to date. To meet the condition of a set-aside, at least 50% of the total cost of personnel for contractor performance must be expended by a combination of the Prime Contractor and any other certified SDVOSB/VOSB firms. Please provide the following information in dollars and percentages:
Total Planned Cost of Personnel:
Total Planned Cost of Personnel Associated with Prime:
Total Planned Cost of Personnel for each certified SDVOSB/VOSB Subcontractors (inclusive of ODC subcontractors). Please provide the name of each company and break each company out separately.
Total Actual Cost of Work Performed by Personnel to Date:
Total Actual Cost of Work Performed by Personnel Associated with Prime:
Total Actual Cost of Work Performed for each certified SDVOSB/VOSB Subcontractors (inclusive of ODC subcontractors) to Date. Please provide the name of each company and break out each company separately.
If this TO was awarded as a SDVOSB or VOSB set-aside subject to VAAR 852.219-73 VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-owned Small Businesses (JAN 2023) (DEVIATION), please indicate the total price for contract performance spent for the Prime Contractor or any certified SDVOSB or VOSB Subcontractors versus total price of contract performance for the entire TO to date. To meet the condition of a set-aside, at least 50% of the total price for contractor performance must be expended by a combination of the Prime Contractor and any other certified SDVOSB/VOSB firms. Please provide the following information in dollars and percentages:
Total Planned Price:
Total Planned Price Associated with Prime:
Total Planned Price for each certified SDVOSB/VOSB Subcontractors (inclusive of ODC subcontractors). Please provide the name of each company and break each company out separately.
Total Actual Price of Work Performed to Date:
Total Actual Price of Work Performed by the Prime:
Total Actual Price of Work Performed for each certified SDVOSB/VOSB Subcontractor (inclusive of ODC subcontractors) to Date. Please provide the name of each company and break out each company separately.
Funded Ceiling Reporting Period Expenditure 45.9 Actual Expenditure for Reporting Period Reporting Period Expenditure 30.6 Projected Expenditure Reporting Period Expenditure 20.6
Funded Ceiling Reporting Period Expenditure 45.9 Actual Expenditure for Reporting Period Reporting Period Expenditure 30.6 Projected Expenditure Reporting Period Expenditure 20.6 image1.emf
Microsoft_Excel_97-2003_Worksheet.xls Sheet1
Projected Reporting period Fiscal YTD
10% 20% 50%
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Timeframe
Percentage
Schedule Graph
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