36C10B19Q0256-0003001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 70

TAC-19-52205

Department of Veterans Affairs

Technology Acquisition Center

23 Christopher Way

Eatontown NJ 07724

To all Offerors/Bidders

36C10B19Q0256

08/19/2019

X x

Please see highlight changes in yellow under Section C and E.

All other terms and conditions remain unchanged.

Michael Weckesser

Contracting Officer

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 62

36C10B19Q0256 08-19-2019

Amanda Bleses; Amanda.Bleses@va.gov 732-795-1054 09-16-2019

2PM EST

X 100 x

532420

$32.5 Million

N/A

X

See Delivery Schedule

Financial Services Center

PO Box 149971

Austin TX 78714-8971

Title: Managed Print Services for Brand Name Konica or Equal

Multi-Functional Devices for Lease

Type of Contract: Firm-Fixed-Price

Contract Specialist: Amanda Bleses / 732-795-1054

Email: Amanda.Bleses@va.gov

Contracting Officer: Michael Weckesser / 732-795-1097

Email: Michael.Weckesser@va.gov

Period of Performance: 12 months from date of award followed by four (4) 12-month option periods, if exercised. Optional

Task for additional quantity of MFD's may be exercised during current period & up to 20 times per year.

X X

Michael Weckesser

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 GOVERNING LAW

B.3 PRICE SCHEDULE

B.4 PRODUCT DESCRIPTION

SECTION C – CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (JUN 2016)

C.3. 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (MAY 2019)

C.4 52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE

ITEM (MAR 1989)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...35

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

(End of Clause)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

(End of Clause)

C.8 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

C.9 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.10 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

C.11 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

C.12 MANDATORY WRITTEN DISCLOSURES

C.13 GOVERNMENT MANAGED PRINT SERVICES/LEASE TERMS AND

CONDITIONS

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.3 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (OCT 2018)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.9 QUOTE SUBMISSION INSTRUCTIONS

E.10 BASIS FOR AWARD

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C10B / Michael Weckesser Department of Veterans Affairs Technology Acquisition Center

Eatontown New Jersey 07724

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[x] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [In accordance with Section B.3 Price Schedule]

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic

Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT DATE

0001 (Added correct RFQ to FBO) 08/19/2019

0002 08/23/2019

0003 09/13/2019

B.2 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order;

those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti- Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C.

§ 3301 et seq.), the Prompt Payment Act (31 U.S.C. §3901 et seq.), Contracts for Data Processing or Maintenance (38 U.S.C. § 5725), and FAR clauses 52.212-4, 52.227-14, 52.227-19 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this Clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this Clause shall prevail. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ). 28 U.S.C. § 516. At the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by contract/order modification (Standard Form 30) and shall only be effected by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.3 PRICE SCHEDULE

Base Period

Period of Performance (PoP): 12 months from Date of Award

Salient Characteristics for the required Multi-Functional Devices (MFDs) are listed in Section B.4, Product Description

CLIN # Part # Item Number / Description Qty Unit Unit Price Total Price

0001 Managed Print Services for Konica Minolta Bizhub C554e MFD or equivalent in accordance with Section B.4, Product Description.

This is a Firm Fixed Price (FFP) Contract Line Item Number (CLIN), which includes all labor, materials, and other direct costs (ODCs) required for the successful completion of the services detailed in the Product Description, inclusive of all subparagraphs, for the full PoP.

No additional charges (e.g. “Per Page” fees) are allowable under this Managed Print Solution.

15 EA $ $

0002 Managed Print Services for Media Services MFD Konica Minolta AccurioPress c3070 MFD or equivalent in accordance with Section B.4, Product Description.

This is a FFP CLIN, which includes all labor, materials, and ODCs required for the successful completion of the services detailed in the Product Description, inclusive of all subparagraphs, for the full PoP.

No additional charges (e.g. “Per Page” fees) are allowable under this Managed Print Solution.

1 EA $ $

Base Period - TOTAL $

Option Period One

This option period may be exercised IAW Federal Acquisition Regulations (FAR) 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option period shall commence immediately after expiration of the Base Period.

Salient Characteristics for the required MFDs are listed in Section B.4, Product Description

CLIN # Part # Item Number / Description Qty Unit Unit Price Total Price

1001 Managed Print Service for Konica Minolta Bizhub C554e MFD or

15 EA $ $

equivalent in accordance with Section B.4, Product Description.

This is a FFP CLIN, which includes all labor, materials, and ODCs required for the successful completion of the services detailed in the Product Description, inclusive of all subparagraphs, for the full PoP.

No additional charges (e.g. “Per Page” fees) are allowable under this Managed Print Solution.

1002 Managed Print Services for Media Services MFD Konica Minolta AccurioPress c3070 MFD or equivalent in accordance with Section B.4, Product Description.

This is a FFP CLIN, which includes all labor, materials, and ODCs required for the successful completion of the services detailed in the Product Description, inclusive of all subparagraphs, for the full PoP.

No additional charges (e.g. “Per Page” fees) are allowable under this Managed Print Solution.

Option Period One - TOTAL $

Option Period Two

This option period may be exercised IAW FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option period shall commence immediately after expiration of the Option Period One.

Salient Characteristics for the required MFDs are listed in Section B.4, Product Description

CLIN # Part # Item Number / Description Qty Unit Unit Price Total Price

2001 Managed Print Service for Konica Minolta Bizhub C554e MFD or equivalent in accordance with Section B.4, Product Description.

This is a FFP CLIN, which includes all labor, materials, and ODCs required for the successful completion of the services detailed in the Product Description, inclusive of all subparagraphs, for the full PoP.

No additional charges (e.g. “Per Page” fees) are allowable under this Managed Print Solution.

15 EA $ $

2002 Managed Print Services for Media Services MFD Konica Minolta AccurioPress c3070 MFD or equivalent in accordance with Section B.4, Product Description.

This is a FFP CLIN, which includes all labor, materials, and ODCs required for the successful completion of the services detailed in the Product Description, inclusive of all subparagraphs, for the full PoP.

No additional charges (e.g. “Per Page” fees) are allowable under this Managed Print Solution.

Option Period Two - TOTAL $

Option Period Three

This option period may be exercised IAW FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option period shall commence immediately after expiration of the Option Period Two.

Salient Characteristics for the required MFDs are listed in Section B.4, Product Description

CLIN # Part # Item Number / Description Qty Unit Unit Price Total Price

3001 Managed Print Service for Konica Minolta Bizhub C554e MFD or equivalent in accordance with Section B.4, Product Description.

This is a FFP CLIN, which includes all labor, materials, and ODCs required for the successful completion of the services detailed in the Product Description, inclusive of all subparagraphs, for the full PoP.

No additional charges (e.g. “Per Page” fees) are allowable under this Managed Print Solution.

15 EA $ $

3002 Managed Print Services for Media Services MFD Konica Minolta AccurioPress c3070 MFD or equivalent in accordance with Section B.4, Product Description.

This is a FFP CLIN, which includes all labor, materials, and ODCs required for the successful completion of the services detailed in the Product Description, inclusive of all subparagraphs, for the full PoP.

No additional charges (e.g. “Per Page” fees) are allowable under this Managed Print Solution.

Option Period Three - TOTAL $

Option Period Four

This option period may be exercised IAW FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option period shall commence immediately after expiration of the Option Period Three.

Salient Characteristics for the required MFDs are listed in Section B.4, Product Description

CLIN # Part # Item Number / Description Qty Unit Unit Price Total Price

4001 Managed Print Service for Konica Minolta Bizhub C554e MFD or equivalent in accordance with Section B.4, Product Description.

This is a FFP CLIN, which includes all labor, materials, and ODCs required for the successful completion of the services detailed in the Product Description, inclusive of all subparagraphs, for the full PoP.

No additional charges (e.g. “Per Page” fees) are allowable under this Managed Print Solution.

15 EA $ $

4002 Managed Print Services for Media Services MFD Konica Minolta AccurioPress c3070 MFD or equivalent in accordance with Section B.4, Product Description.

This is a FFP CLIN, which includes all labor, materials, and ODCs required for the successful completion of the services detailed in the Product Description, inclusive of all subparagraphs, for the full PoP.

No additional charges (e.g. “Per Page” fees) are allowable under this Managed Print Solution.

Option Period Four - TOTAL $

Optional Task One

In accordance with FAR 52.217-7, Option for Increased Quantity – Separately priced Line Item (MAR 1989) this Optional Task may be exercised multiple times up to the quantity of 20, at any time at the Government’s discretion during the base of option periods. The items shall not be provided until, and unless, a formal modification is issued by the Contracting Officer. Exercise of this optional task shall not exceed the Task Order Period of Performance of 60 months.

Salient Characteristics for the required MFDs are listed in Section B.4, Product Description

CLIN # Part # Item Number / Description Qty Unit Unit Price Total Price

5001-1 Base Period:

Managed Print Service for Konica Minolta Bizhub C554e MFD or equivalent in accordance with Section B.4, Product Description.

This is a FFP CLIN, which includes all labor, materials, and ODCs required for the successful completion of the services detailed in the Product Description, inclusive of all subparagraphs, for the full PoP.

No additional charges (e.g. “Per Page” fees) are allowable under this Managed Print Solution.

20 EA $ $

5001-2 Option Period One:

Managed Print Service for Konica Minolta Bizhub C554e MFD or equivalent in accordance with Section B.4, Product Description.

This is a FFP CLIN, which includes all labor, materials, and ODCs required for the successful completion of the services detailed in the Product Description, inclusive of all subparagraphs, for the full PoP.

No additional charges (e.g. “Per Page” fees) are allowable under this Managed Print Solution.

20 EA $ $

5001-3 Option Period Two:

Managed Print Service for Konica Minolta Bizhub C554e MFD or equivalent in accordance with Section B.4, Product Description.

This is a FFP CLIN, which includes all labor, materials, and ODCs required for the successful completion of the services detailed in the Product Description, inclusive of all subparagraphs, for the full PoP.

No additional charges (e.g. “Per Page” fees) are allowable under this Managed Print Solution.

20 EA $ $

5001-4 Option Period Three:

Managed Print Service for Konica Minolta Bizhub C554e MFD or

20 EA $ $

equivalent in accordance with Section B.4, Product Description.

This is a FFP CLIN, which includes all labor, materials, and ODCs required for the successful completion of the services detailed in the Product Description, inclusive of all subparagraphs, for the full PoP.

No additional charges (e.g. “Per Page” fees) are allowable under this Managed Print Solution.

5001-4 Option Period Four:

Managed Print Service for Konica Minolta Bizhub C554e MFD or equivalent in accordance with Section B.4, Product Description.

This is a FFP CLIN, which includes all labor, materials, and ODCs required for the successful completion of the services detailed in the Product Description, inclusive of all subparagraphs, for the full PoP.

No additional charges (e.g. “Per Page” fees) are allowable under this Managed Print Solution.

20 EA $ $

Optional Task One - TOTAL $

GRAND TOTAL (Base, Option Periods, & Optional Task) $

B.4 PRODUCT DESCRIPTION

The Department of Veterans Affairs (VA), Office of Human Resources and Administration (HRA)/Office of Administration (OA), requires a managed print service solution, to include labor and original equipment manufacturer (OEM) supplies for the leasing, service, and maintenance for a total of 35 machines, and one Multi-Functional Devices (MFD) for the Media Services Division with heavy color print/color scan, collating, binding, and stapling MFD a brand name or equivalent to Konica Minolta bizhub C554e MFD. The Media Service MFD must be a brand name or equivalent to Konica AccurioPress C3070 model.

The brand name or equivalent Konica Minolta networked MFD must be able to print, scan, copy, email, fax, staple, collate, distribute and finish documents with precision in both color and black & white, with multiple in-line finishing options, paper feeding options, and security options to include the “Follow Me” technology capability, and the ability to login with VA issued Personal Identity Verification (PIV) card or Personal Identification Number (PIN) on any MFD that is part of the fleet of leased machines. The services in support of these MFD shall align to the Managed Print Services (MPS) capability model. MPS includes the equipment and services required to manage imaging output that may include printing, scanning, copying, and fax devices in a system that monitors and reports status, needs and usage trends on a regular basis.

The Period of Performance shall be 12-months from date of award followed by four (4) 12-month option periods, if exercised. Included with this requirement shall be an Optional Task for additional quantity of the below MFD’s, which may be exercised at any time during the current period. Should an Option be exercised, it will be done via a formal modification signed by the Contracting Officer.

1.0 REQUIREMENTS

MFD’s final locations shall be at the VA Facilities listed below:

1. 810 Vermont Avenue, Washington DC

2. 1575 I St, Washington DC; and

3. 7100 Landover Rd, Md (Warehouse)

The COR shall coordinate the location/final placement of each MFD at the VA Facilities.

Base Requirement: 15 brand name or equivalent Konica Minolta Bizhub C554e MFD for a period of 12 months, and for the outlying years if Option is exercised.

Table 1.0

Parameter Attribute

Power Source 110V/60H/20A; = National Electrical Manufacturers Association (NEMA) 5-20 P

Operating Systems Support Microsoft Windows 10, Microsoft Windows 7 and Microsoft Windows 8, and current versions of operating systems for Microsoft and Apple. The vendor shall supply a

Parameter Attribute driver for the Operating system within six

(6) months of release from either Microsoft or Apple. The MFD shall be capable of interfacing with upgraded Microsoft or Apple software to include print drivers during the life of maintenance support

Network Connectivity Standard: 10Base-T/100; Gigabit Ethernet.

Network Management Protocol Simple Network Management Protocol (SNMP) v3.

Product Criteria Electronic Product Environmental Assessment Tool (EPEAT), Energy Star, and Federal Energy Management Program (FEMP) - certification/reference link required.

Page Description Languages Minimum supported: Print Command Language (PCL5c), PCL6, PostScript3.

Security Hardening The Contractor shall provide instructions on how to configure the unit to meet the current Defense Info Systems Agency Security Tech Implementation Guide (DISA STIG) requirements. The instructions shall be forwarded to the assigned VA Technology Manager within two (2) weeks after the Kick-Off Meeting.

MFD Command Language MFD commands shall be in English language.

Personal ID Verification (PIV) Enabled Configurable to all MFD capabilities utilizing AD and PKI certificates.

Secure Print Capability Offeror shall provide secure, PIV printing for both VistA and Microsoft print jobs.

Time to First Page (BW/FC) 10/12 Seconds (maximum time interval until first page).

Average Monthly Copy Volume Up to 75,000 (estimate 50% Color; 50% B&W).

Print Speed No less than 50 PPM = Pages Per Minute (PPM) minimum.

Print Resolution Must be capable of 1200 x 1200 dpi Non-interpolated.

Printing Full duplex, 100 sheet Automatic Reversing Document Feeder (ARDF).

Finishing Finisher capability 2000 sheets minimum;

50 sheet stapling minimum; 2/3-hole punch

Starter Original Equipment Manufacturer (OEM) Toner Cartridge

Quantity: One (1) Set.

Printer Technology Laser or Toner-based Light Emitting Diode

(LED)

Maintenance Contractor shall provide on sight maintenance no later than the next business day of initial service request from VACO. Contractor shall provide OEM parts to include toner, waste toner cartridges, drums, transfer belts, transfer belt cleaners, and all other MFD consumables.

Replacement Parts Contractor shall provide replacement parts within two (2) business days of receipt of initial request.

Scan Characteristics 100 impressions per minutes (ipm) full duplex minimum.

Scanning Speed B&W

Scanning Resolution 600 x 600 Pixel Per Inch (ppi) minimum

Scan Area 11”x17" minimum.

FAX Characteristics

Modem Speed 33.6kbps

Quantity of one (1) Media Services MFD brand name or equivalent Konica Minolta AccurioPress c3070 MFD, The Media Services MFD shall meet the following minimum requirements

Table 1.1

Parameter Attribute

Power Source AC208 to 240V 24A 60 Hz

Operating Systems Support Microsoft Windows 10, Microsoft Windows 7 and Microsoft Windows 8, and current versions of operating systems for Microsoft and Apple. The vendor shall supply a driver for the Operating system within 6 months of release from either Microsoft or Apple. The MFD shall be capable of interfacing with upgraded Microsoft or Apple software to include print drivers during the life of maintenance support

Key Features 70 ppm Color Press (70ppm Black) with the following accessories:, 300-Sheet Document Feeder and Scans 240-ipm with single-pass duplex scanning; 100-Sheet Staple Finisher for 2-point stapling and sorting, with full-bleed saddle-stitch with up to 25-sheet booklet-making, 2/3-hole punching; Folding Unit FD- 503 which folds in 6 patterns; Inline GBC PUNCH G2 with changeable die which enables punching of a wide range of sheet sizes, double-punch capability for two-up sheet and includes the ability to punch tabs;

and Fiery® IC-314 embedded image server.

2-position or 4-position stitching, Multi-centerfold, multi-trifold capabilities, Advanced In-Line GBC Punch with Changeable Dies.

Ability to Single or Double Punch a Single Sheet, Automated Closed-Loop Quality Management System with 864,000 Sheet Monthly Duty Cycle. High-speed dual scanning at speeds up to 240 ipm for hard-copy originals; 1200 x 1200 DPI resolution with 8-bit processing for smoother, more realistic images

Network Connectivity Standard: 10Base-T/100; Gigabit Ethernet.

Network Management Protocol SNMP v2

Product Criteria EPEAT, Energy Star, and FEMP -certification/reference link required.

Page Description Languages Minimum supported: PCL5c, PCL6, PostScript3.

Security Hardening The Contractor shall provide instructions on how to configure the unit to meet the current DISA STIG requirements. The instructions shall be forwarded to the assigned VA Technology Manager within 2 weeks after the Kick-Off Meeting

508 Compliance MFD compliance with section 508 of the rehabilitation act of 1973. Section 508 Website

MFD Command Language MFD commands shall be in English language.

PIV Enabled Configurable to all MFD capabilities utilizing AD and PKI certificates.

Secure Print Capability Offeror shall provide secure, PIV printing for both VistA and Microsoft print jobs.

Time to First Page (BW/FC) 4.2 seconds.

Average Monthly Copy Volume 15,000 per month for B/W and 10,000 for color

Print Speed 23 PPM minimum.

Print Resolution Must be capable of 1200 x 1200 dpi Non-interpolated.

Printing 1200 x 1200 x 8 bit (3600 dpi x 1200 dpi)

Finishing Finisher capability 2000 sheets minimum;

50 sheet stapling minimum; 2/3-hole punch

Starter Original Equipment Manufacturer (OEM) Toner Cartridge

Quantity: One (1) Set.

Printer Technology Laser or Toner-based LED http://www.section508.gov/

Maintenance Contractor shall provide on sight maintenance no less than the next business day of initial service request from VACO. Contractor shall provide OEM parts to include toner, waste toner cartridges, drums, transfer belts, transfer belt cleaners, and all other MFD consumables.

Replacement Parts Contractor shall provide replacement parts within two (2) business days of receipt of initial request.

Scan Characteristics 100 ipm full duplex minimum. Scanning Speed B&W

Scanning Resolution 600 x 600 ppi minimum

Scan Area 11”x17" minimum.

Optional Task: The Government may require an additional quantity of 20 of the Contractors MFD solution for Table 1.1, which shall be the latest model of the MFD that meets or exceeds the below specifications. This Optional Task may be exercised at any time during the Task Orders current period.

The Contractor shall provide devices that are new and actively marketed. The term “new” is defined in FAR 52.211-5. Contractor shall ensure each device has the manufacturer’s name, model number, and machine serial number legibly stamped or affixed to the device in a readily accessible location.

Contractor shall supply all original equipment manufacturer (OEM) parts, toner, on-site and consumable supplies such as staples, waste toner cartridges, drum, transfer belt cleaners, fuser kits. Incidental/minor travel from the vendor’s site to the VACO site(s) may be required for this effort, however, the Government does not anticipate this to be exceeding 50-miles, and therefore not reimbursable. In the event travel is required, any and all travel costs shall be included in the price and will not be paid as a separate cost by the government. Service shall include quarterly maintenance and emergency repairs. Contractor shall respond within 4 hours on calls for service.

Upon termination of the other HRA MFD/Copier contract(s), the Contractor shall coordinate with the Government POC’s and its incumbent contractor for each of the predecessor leased/procured equipment to coordinate disposal. The Contractor shall remove all devices and associated supplies, upon receipt of the itemized list from the Contractor Document Services POC, from any Government premises within thirty (30) calendar days of predecessor MFD/Copier contract expiration or termination. Upon expiration or termination of the predecessor contract, the hard drive and/or any component containing residual data shall be removed by Contractor and turned over to the Contractor Document Services POC (or its designated assignee).

The Contractor shall comply with the Health Insurance Portability and Accountability Act (HIPAA) when installing devices at Government medical sites.

The Contractor shall establish a single point of contact (POC) and a back-up point of contact to coordinate with the VA all aspects of this proposed contract. The contract shall identify the assigned POC’s name, title, business address, phone number and email address.

2.0 SECTION 508

NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL ELECTRONIC

AND INFORMATION TECHNOLOGY PROCUREMENTS

On August 7, 1998, Section 508 of the Rehabilitation Act of 1973 was amended to require that when Federal departments or agencies develop, procure, maintain, or use Electronic and Information Technology, that they shall ensure it allows Federal employees with disabilities to have access to and use of information and data that is comparable to the access to and use of information and data by other Federal employees. Section 508 required the Architectural and Transportation Barriers Compliance Board (Access Board) to publish standards setting forth a definition of electronic and information technology and the technical and functional criteria for such technology to comply with Section 508. These standards have been developed and published with an effective date of December 21, 2000. Federal departments and agencies shall develop all Electronic and Information Technology requirements to comply with the standards found in 36 CFR 1194.

2.1. Section 508 – Electronic and Information Technology (EIT) Standards:

The Section 508 standards established by the Architectural and Transportation Barriers Compliance Board (Access Board) are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure Electronic and Information Technology (EIT). These standards are found in their entirety at:

http://www.section508.gov and http://www.section508.gov/acquisition-regulations. A printed copy of the standards will be supplied upon request.

The Contractor shall comply with the technical standards as marked:

§ 1194.21 Software applications and operating systems § 1194.22 Web-based intranet and internet information and applications § 1194.23 Telecommunications products § 1194.24 Video and multimedia products § 1194.25 Self-contained, closed products § 1194.26 Desktop and portable computers § 1194.31 Functional Performance Criteria § 1194.41 Information, Documentation, and Support

2.2. Equivalent Facilitation

Alternatively, offerors may propose products and services that provide equivalent facilitation, pursuant to Section 508, subpart A, §1194.5. Such offerors will be considered to have provided equivalent facilitation when the proposed deliverables result in substantially equivalent or greater access to and use of information for those http://www.section508.gov/acquisition-regulations with disabilities.

2.3. Compatibility with Assistive Technology

The Section 508 standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device. Section 508 requires that the EIT be compatible with such software and devices so that EIT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software.

2.4. Acceptance and Acceptance Testing

Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the identified Section 508 standards’ requirements for accessibility and must include final test results demonstrating Section 508 compliance.

Deliverables should meet applicable accessibility requirements and should not adversely affect accessibility features of existing EIT technologies. The Government reserves the right to independently test for 508 Compliance before delivery. The Contractor shall be able to demonstrate 508 Compliance upon delivery.

Automated test tools and manual techniques are used in the VA Section 508 compliance assessment. Additional information concerning tools and resources can be found at http://www.section508.va.gov/section508/Resources.asp.

3.0 INFORMATION TECHNOLOGY USING ENERGY-EFFICIENT PRODUCTS

The Contractor shall comply with Sections 524 and Sections 525 of the Energy Independence and Security Act of 2007; Section 104 of the Energy Policy Act of 2005;

Executive Order 13514, “Federal Leadership in Environmental, Energy, and Economic Performance,” dated October 5, 2009; Executive Order 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” dated January 24, 2007;

Executive Order 13221, “Energy-Efficient Standby Power Devices,” dated August 2, 2001; and the Federal Acquisition Regulation (FAR) to provide ENERGY STAR®, FEMP designated, low standby power, and Electronic Product Environmental Assessment Tool (EPEAT) registered products in providing information technology products and/or services.

The Contractor shall ensure that information technology products are procured and/or services are performed with products that meet and/or exceed ENERGY STAR, FEMP designated, low standby power, and EPEAT guidelines. The Contractor shall provide/use products that earn the ENERGY STAR label and meet the ENERGY STAR specifications for energy efficiency. Specifically, the Contractor shall:

1. Provide/use ENERGY STAR products, as specified at www.energystar.gov/products (contains complete product specifications and updated lists of qualifying products).

2. Provide/use the purchasing specifications listed for FEMP designated products at http://www.section508.va.gov/section508/Resources.asp http://www.energystar.gov/products www.femp.energy.gov/procurement. The Contractor shall use the low standby power products specified at http://energy.gov/eere/femp/low-standby-power-products.

3. Provide/use EPEAT registered products as specified at www.epeat.net. At a minimum, the Contractor shall acquire EPEAT® Bronze registered products.

EPEAT registered products are required to meet the technical specifications of ENERGY STAR but are not automatically on the ENERGY STAR qualified product lists. The Contractor shall ensure that applicable products are on both the EPEAT Registry and ENERGY STAR Qualified Product Lists. “The acquisition of Silver or Gold EPEAT registered products is encouraged over Bronze EPEAT registered products.”

4. The Contractor shall use these products to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.

The following is a list of information technology products for which ENERGY STAR, FEMP designated, low standby power, and EPEAT registered products are available:

1. Computer Desktops, Laptops, Notebooks, Displays, Monitors, Integrated Desktop Computers, Workstation Desktops, Thin Clients, Disk Drives

2. Imaging Equipment (Printers Copiers, Multi-Function Devices, Scanners, Fax Machines, Digital Duplicators, Mailing Machines)

3. Televisions, Multimedia Projectors

This list is continually evolving, and as a result is not all-inclusive.

4.0 SHIPMENT OF HARDWARE OR EQUIPMENT

Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination

Ship To and Mark For:

Primary: Alternate:

Name: Eric Whitehurst Name: Curtis Brown

Address: 810 Vermont Ave, NW Washington, DC 20420

Address: 810 Vermont Ave, NW Washington, DC 20420

Voice: (202) 632-7170 Voice: 202-461-5957

Email: Eric.Whitehurst@va.gov Email: Curtis.Brown8@va.gov

4.1. Special Shipping Instructions

Prior to shipping, the Contractor shall notify Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. The Contractor cannot make any changes to the delivery schedule at the request of Site

POC.

http://www.femp.energy.gov/procurement http://energy.gov/eere/femp/low-standby-power-products http://energy.gov/eere/femp/low-standby-power-products http://www.epeat.net/

Contractors must coordinate deliveries with Site POCs before shipment of multi-functional device to ensure sites have adequate storage space.

All shipments, either single or multiple container deliveries, shall bear the VA Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA PO number will indicate total number of containers for the complete shipment (ex. “Package 1 of 2”), clearly readable on manifests and external shipping labels.

Packing Slips/Labels and Lists shall include the following:

IFCAP PO # ____________ (e.g., 166-E11234. The IFCAP PO number is located in block #20 of the SF 1449.)

Project Description: (e.g., Tier I Lifecycle Refresh)

Total number of Containers: Package ___ of ___. (e.g., Package 1 of 3)

INFORMATION SECURITY CONSIDERATIONS:

The Assessment and Authorization (A&A) requirements do not apply and a Security Accreditation Package is not required.

All VA sensitive information shall be protected at all times in accordance with local security field office System Security Plans (SSP’s) and Authority to Operate (ATO)’s for all systems/LANs accessed while performing the tasks detailed in this Product Description.

a. A prohibition on unauthorized disclosure: “Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA.” See VA handbook 6500.6, Appendix C, paragraph 3.a.

b. A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a.

c. A requirement to pay liquidated damages in the event of a data breach: “In the event of a data breach or privacy incident involving SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost of providing credit protection services to those individuals.” See VA handbook 6500.6, Appendix C, paragraph 7.a., 7.d.

d. A requirement for annual security/privacy awareness training: “Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis either: (i) the VA security/privacy awareness training (contains VA security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA’s security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to VA’s requirements, they will provide the COR or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in the VA’s contract have received their annual security/privacy training that meets VA’s requirements and the total number of employees trained. See VA Handbook 6500.6, Appendix C, paragraph 9.

e. A requirement to sign VA’s Rules of Behavior: “Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on annual basis an acknowledgement that they have read, understand, and agree to abide by VA’s Contractor Rules of Behavior which is attached to this contract.” See VA Handbook 6500.6, Appendix C, paragraph 9, Appendix D. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor’s designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA’s information and information systems.

POINT(S) OF CONTACT:

Contracting Officer’s

Representative Name: Eric Whitehurst

Address: 810 Vermont Avenue, NW Washington, DC 20420

Voice: 202-632-7170

Email: Eric.whitehust@va.gov

Name: Michael Weckesser

Address: 23 Christopher Way Eatontown, NJ 07724

Voice: 732-795-1097

Email: Michael.Weckesser@va.gov

Contract Specialist Name: Amanda Bleses

Address: 23 Christopher Way Eatontown, NJ 07724

Voice: 732-795-1054

Contract Specialist

Email: Amanda.Bleses@va.gov

SECTION C – CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

RECYCLED PAPER

MAY 2011

52.204-13

SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

JUL 2013

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

JUL 2016

52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL ITEMS

OCT 2018

52.227-1 52.227-2

AUTHORIZATION AND CONSENT

NOTICE AND ASSISTANCE REGARDING PATENT

AND COPYRIGHT INFRIGEMENT

DEC 2007

DEC 2007

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

DEC 2013

52.242-13 BANKRUPTCY JUL 1995

(End of Clause)

C.2 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (JUN 2016)

(a) Definitions. As used in this clause—

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the

Government to the public (such as on public Web sites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems

Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures. (1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract

Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access;

and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information…