36C10A19Q0093-012.docx

36C10A19Q0093 Subcontracting Plan

Subcontracting Plan

36C10A19Q0096

Company Name

Date:

Version 1.0

Contents

This plan follows the format for addressing the 15 elements as shown at Federal Acquisition Regulation (FAR) 52.219-9(d). Please be sure to address all eleven elements.

Contractor:

Address:

TYPE OF PLAN

List the total estimated dollar value of all planned subcontracting (to all types of business concerns, both large and small).

Individual Plan (This Contract Only) TBD

Total value of all projected subcontracts (large and small businesses): $XX

Base Period: $

Total Contract Value (including options): $

Requirements per FAR 52.219-9:

GOALS

Separate goals, expressed in terms of total dollars subcontracted, and as a percentage of total planned subcontracting dollars. For the individual subcontracting plan, include the total dollars planned to be subcontracted for each small business cateogy.

State the percentage of total planned subcontracting dollars that will go to all Small Business (SB) concerns, Historically Underutilized Business Zone (HUBZone) SB concerns, Small Disadvantaged Business (SDB) concerns, Woman-Owned SB (WOSB) concerns, Veteran-Owned SB (VOSB) concerns, and Service-Disabled Veteran-Owned SB (SDVOSB) concerns.

[NOTE TO THE OFFEROR/CONTRACTOR: For contracts containing options, the percentage goals and dollars must be shown separately for the basic contract period and for EACH option period.

All subcontracts that contribute to contract performance must be included, and a proportionate share of products and services that are normally allocated as indirect costs may be included.

Subcontracts awarded to an Alaska Native Corporation (ANC) or Indian tribe must be counted towards the subcontracting goals for SB and SDB concerns, regardless of the size or Small Business Administration (SBA) certification status of the ANC or Indian tribe.

Total subcontracting

SB (Includes HUBZone SB, SDB, WOSB, VOSB, SDVOSB, ANCs, and Indian tribes)

VOSB

SDVOSB

HUBZone SB

SDB (Includes ANCs and Indian tribes)

WOSB

_____ Subcontracting opportunities do not exist for Historically Black Colleges and Universities (HBCUs) and Minority Institutions (MIs)

DESCRIPTION OF PRINCIPAL TYPES OF SUPPLIES AND SERVICES TO BE SUBCONTRACTED AND TYPES OF BUSINESSES SUPPLYING THEM (Check all that apply)

METHOD USED TO DEVELOP GOALS

Explain how you arrived at your percentage goals and dollars for subcontracting to SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB:

METHOD USED TO IDENTIFY POTENTIAL SUBCONTRACTING SOURCES (Check all that apply)

____ Company Source Lists

____ System for Award Management (SAM) database

____ Veteran Service Organizations

____ National Minority Purchasing Council Vendor Information Service

____ U.S. Department of Commerce Minority Business Development Agency’s Research and Information Division

____ SB, HUBZone SB, SDB, and WOSB Trade Associations

____ SBA’s Lists of Certified SDB and HSB Concerns

____ SB and Minority Business trade fairs or conferences

____ Other: [Explain]

A statement as to whether or not the Offeror included indirect costs in establishing subcontracting goals, and a description of the method used to determine the proportionate share of indirect costs to be incurred with:

____ Indirect costs have not been included in establishing subcontracting goals.

____ Indirect costs have been included in establishing subcontracting goals.

If included, describe how you determine the proportionate share of indirect costs incurred with:

a. SB concerns: XX

b. VOSB concerns: XX

c. SDBOSB concerns: XX

d. HUBZone SB concerns: XX

e. SDB concerns: XX

f. WOSB concerns: XX

ADMINISTRATION OF SUBCONTRACTING PROGRAM

The following individual employed by the offeror will administer this subcontracting plan:

Name:

Address:

Telephone:

Title:

Description of Duties:

EQUITABLE OPPORTUNITY TO COMPETE (Check which apply.)

Describe your efforts to ensure that SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB will have an equitable opportunity to compete for subcontracts. These efforts include, but are not limited to, the following activities:

Outreach Efforts to Obtain Sources:

Internal Efforts to Guide and Encourage Purchasing Personnel:

INCLUSION OF FAR CLAUSE 52.219-8, “UTILIZATION OF SMALL BUSINESS CONCERNS,” IN SUBCONTRACTS

Place a check by each statement as assurance that the following will be done:

I agree to include clause at FAR 52.219-8, “Utilization of Small Business Concerns,” in all subcontracts that offer further subcontracting opportunities.

I will require all subcontractors (except SB concerns) that receive subcontracts in excess of $700,000 ($1.5 million for construction) to adopt a subcontracting plan that complies with the clause at FAR 52.219-9, Small Business Subcontracting Plan.

REQUIREMENT TO COOPERATE IN STUDIES AND SUBMISSION OF REPORTS

Place a check by each statement as assurance that the following will be done:

a. Submit the Individual Subcontract Report (ISR) and/or the Summary Subcontract Report (SSR), in accordance with paragraph l of the clause at FAR 52.219-9 using the Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov. The reports shall provide information on subcontract awards to SB concerns (including ANCs and Indian tribes that are not SBs), VOSB concerns, SDVOSB concerns, HUBZone SB concerns, SDB concerns (including ANCs and Indian tribes that have not been certified by SBA as SDBs), WOSB concerns, HICUs, and MIs. Reporting will be in accordance with the clause at FAR 52.219-9, or as provided in agency regulations.

b. Submit the ISR semi-annually during contract performance for the periods ending March 31 and September 30, and to submit a report within 30 days of contract completion. I shall submit the reports within 30 days after the close of each reporting period, unless otherwise directed by the contracting officer. Reports are required when due, regardless of whether there has been any subcontracting activity since the inception of the contract or the previous reporting period. When the contracting officer rejects an ISR, I agree to submit a revised ISR within 30 days of receiving the notice of the ISR rejection.

c. Submit the SSR annually by October 30 for the twelve-month period ending September 30. When an SSR is rejected, I agree to submit a revised SSR within 30 days of receiving the notice of SSR rejection.

DESCRIPTION OF TYPES OF RECORDS TO BE MAINTAINED (Check if in agreement)

I agree to maintain the following records to show compliance with this subcontracting plan:

a. Source lists, guides, and other data that identify SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB concerns.

b. Records on organizations contacted to locate SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB sources.

c. Records on each subcontract solicitation resulting in an award of more than $250,000, indicating:

(1) Whether SB concerns were solicited and, if not, why not

(2) Whether VOSB concerns were solicited and, if not, why not

(3) Whether SDVOSB concerns were solicited and, if not, why not

(4) Whether HUBZone SB concerns were solicited and, if not, why not

(5) Whether SDB concerns were solicited and, if not, why not

(6) Whether WOSB concerns were solicited and, if not, why not

(7) If applicable, the reason award was not made to a SB, SDVOSB, VOSB, HUBZone SB, SDB, or WOSB concern

d. Records of outreach efforts to contact:

(1) Trade associations

(2) Business development organizations

(3) Conferences and trade fairs to locate SB, HUBZone SB, SDB, SDVOSB, and WOSB sources

(4) Veterans service organizations.

e. Records of internal guidance and encouragement provided to buyers through:

(1) Workshops, seminars, training, etc.

(2) Monitoring performance to evaluate compliance with the program’s requirements.

f. On a contract-by-contract basis, records to support award data submitted to the government, including the name, address, and business size of each subcontractor (does not apply to commercial plans).

Assurances that the Offeror will make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that it used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal. Responding to a request for a quote does not constitute use in preparing a bid or proposal. The Offeror used a small business concern in preparing the bid or proposal if –

a. The Offeror identifies the small business concern as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the subcontract; or

b. The Offeror used the small business concern's pricing or cost information or technical expertise in preparing the bid or proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work if the Offeror is awarded the contract.

Assurances that the Contractor will provide the Contracting Officer with a written explanation if the Contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in (d)(12) of this clause. This written explanation must be submitted to the Contracting Officer within 30 days of contract completion.

Assurances that the Contractor will not prohibit a subcontractor from discussing with the Contracting Officer any material matter pertaining to payment to or utilization of a subcontractor.

Assurances that the offeror will pay its small business subcontractors on time and in accordance with the terms and conditions of the underlying subcontract, and notify the contracting officer when the prime contractor makes either a reduced or an untimely payment to a small business subcontractor (see 52.242-5).

This subcontracting plan was prepared by:

Signature: XX

Printed name: XX

Title: XX

Phone number: XX

Date prepared: XX image1.jpeg