36A77620Q0076-003.pdf

VA Nebraska-Western Iowa Healthcare System Initial Outfitting, Transition &

Activation

Statement of Work

Package 48 - Ceiling Mounted Patient Lifts with Slings

1/9/2020

VA Nebraska-Western Iowa Healthcare System

4101 Woolworth Avenue Omaha, NE 68105

Ambulatory Care Center Project

INTRODUCTION

Veteran Affairs Nebraska-Western Iowa Healthcare System (VANWIHCS) has a requirement to purchase Package 48 - Ceiling Mounted Patient Lifts with Slings with an authorized vendor to supply, deliver AND INSTALL the item(s) identified in Table 1 below. This is in support of a brand name or equal. See salient characteristics below. This requirement is in support of the activation of VA Nebraska-Western Iowa Healthcare System Ambulatory Care Center. The new Ambulatory Care Center has the need for overhead patient lifts for PACT, PreOp and Recovery, Radiology, and Women Veterans Clinical Service. The Hill-Rom Liko Lift is the basis for design.

Table 1 – Package Items Summary

Item Number

Item Description Quantity

0001 Motor, lift non-bariatric 25

0002 Double Motor, lift, bariatric 17

0003 Hand Control 59

0004 Carriage without brake 118 total/59 Pair

0005 Battery Charger 59

0006 Quick Reference Guide 59

0007 Quick Release Compatible Hook for Slingbar 59

0008 Parking Panel 59

0009 Bracket for Charger 59

0010 Universal Sling Bar Minimum Weight Capacity 650lbs to fit most slings.

Length Minimum 20”-Maximum 22” 42

0011 Wide Universal Sling Bar Minimum Weight Capacity 650lbs to fit wide upper bodies/slings needing to be overlapped. Length Minimum 24” maximum 26” 17

0012 Weight Limit Decal 59

0013 Complete Transverse Rail System to support each room configuration 42

0014 Traverse Rail Carriers 68 total / 34 pair

0015 Pendant, Adjustable 51-83" (see salient characteristics) 168

0016 Pendant Cover 168 total / 84 pair

0017 Quick Release Link for sling bar 59

0018 MultiStrap Std Poly, Reinforced 20

0019 Sling, Soft High Back XL 12

0020 Ultra Sling, Short 12

0021 Hygiene Sling Safety Belt Size Xtra-large 8

Item Number

Item Description Quantity

0022 High Back Sling Size Large Polyester 30

0023 Soft High Back Sling-Size Medium 30

0024 Straps Reinforced 20

0025 Installation: Labor and material and weight testing and certification 1

Additional Item Requirements

For all Overhead Patient Lifts the vendor shall provide user manuals that describe proper use, care, and cleaning for users of the equipment.

In addition, the vendor shall provide service manuals that include theory of operation, maintenance requirements, repair information, schematics, part lists, and troubleshooting information in electronic format for use by the VA Biomedical Engineering Department.

Date of manufacture shall not be greater than two (2) years before the purchase order date. The equipment shall not be used or refurbished and shall have the latest manufacturer’s software/hardware updates installed. Any batteries provided with the unit shall not be manufactured more than 12 months before the purchase order issue date.

GENERAL CONDITIONS

Site Address

The address of the VA Nebraska-Western Iowa Healthcare System Ambulatory Care Clinic is provided below.

4101 Woolworth Avenue Omaha, NE 68105

Delivery Schedule

Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below. The site requires initiation of the project management support of this contract immediately in order to coordinate the construction engineering required to support the VA construction management team guiding the site contractor.

Building Name Building # & Letter

Acronym Est. Delivery Start Date Est. Delivery End Date

Ambulatory Care Center 4101 1 APR 2020 30 MAY 2020

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management

2.3.1 The above delivery schedule is based upon the current construction schedule due to the nature of activation efforts and construction. Timelines and dates may vary and shift. Delivery dates shall be flexible.

The delivery of items for installation are dependent upon the completion of applicable areas within the building. If there is a delay, the Contractor may be required to adjust the delivery date at no cost to the Government. The Contractor will coordinate with the on-site POC’s before delivery.

2.3.2 Actual delivery dates will be confirmed by the VA upon award.

2.3.3 Post-award, the vendor shall coordinate delivery identified in this document with the VANWIHS prior to beginning any work (See Section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the CO, COR, and the vendor only.

Delivery and Receiving

2.4.1 Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact Government POC Mark Stockstell at (402) 995-5847, mark.stockstell@va.gov, Colin Beal at (402) 930-7775, colin.beal@va.gov, Dan Thompson at (785) 477-2820, dan.thompson@sme-solutions.com, and Robert Stonerook at (706) 304-7194, Robert.stonerook@sme-solutions.co.

☒ VANWIHS Omaha VA Ambulatory Care Clinic (Direct Delivery to address detailed in paragraph 2.1.1) *Special Note: There is no loading dock available at this location. All delivery vehicles must be equipped with a “Tommy Gate” type lift to facilitate unloading to ground level.

☐ IOT&A Contractor-Provided Warehouse Local to the VANWIHCS SME Solutions Warehouse: Attn: SME Solutions-VA Project, Gratton Warehouse Co. 11005 E Circle Omaha, NE 68137

2.4.2 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

2.4.3 The delivery of items identified in this document shall take place during normal loading dock business hours which are defined as: 8:15 AM to 3:00 PM Central Standard Time, Monday through Friday, and excluding Federal Holidays.

2.4.4 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.4.5 Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.

mailto:mark.stockstell@va.gov mailto:mark.stockstell@va.gov mailto:colin.beal@va.gov mailto:colin.beal@va.gov mailto:dan.thompson@sme-solutions.com mailto:dan.thompson@sme-solutions.com mailto:Robert.stonerook@sme-solutions.co mailto:Robert.stonerook@sme-solutions.co

Use of Warehouse

If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.

The vendor shall communicate through the VA and IOT&A POC any required coordination requirements.

Clean Up and Disposal

2.6.1 There are no dumpsters available for vendor use.

2.6.2 The removal of waste and/or excess material shall be conducted through the loading dock area.

Assembly and Installation Required (Yes ☒ No ☐)

2.7.1 The vendor is required to manage and coordinate installation at the VANWIHCS Omaha VA Ambulatory Care Clinic with the COR or his representative IOT&A POC.

2.7.2 On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours in the new ACC which are defined as: 8:00 AM to 4:30 PM Central Standard Time, Monday through Friday, and excluding Federal Holidays.

2.7.3 The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

2.7.4 The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

2.7.5 The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor.

The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

2.7.6 During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VANWIHS. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

2.7.7 The installation shall be turn-key in nature to include the installation of all structural supports for three (3) hard ceilings and 39 tile/drop style ceilings. This includes, but is not limited, to cutting into finished ceilings and refinishing as required. All containment requirements shall be strictly adhered to as well.

2.7.8 The installed product shall not interfere or compromise building systems, lighting, HVA/C systems, biomedical systems or medical gases.

2.7.9 The vendor shall provide independent third-party certification that each intended lift installation location is structurally sound and suitable for the intended installation method. This certification shall include structural design drawings for each installation location signed and sealed by a Professional Structural Engineer not employed by the Contractor except as an independent consultant, registered with a current Professional Engineer license in at least one of the 50 states of the United States.

2.7.10 Inspection of equipment after installation is required prior to use for patient movement. Inspection shall be in accordance with manufacturer’s installation checklist and the facility’s installation checklist (Patient Safety Alert AL14-07).

2.7.11 The Contractor shall ensure the equipment; materials and installation adhere to the publications listed below to the extent referenced. The publications are listed in the text by the basic designation only.

International Organization for Standardization (IOS): 10535-06 Hoist for the Transfer of Disabled Persons-Requirements and Test Methods

Underwriters Laboratories (UL): 60601-1 Medical Electrical Equipment: General Requirements for Safety 94-2006

UL Standards for Safety Test for Flammability of Plastic Materials for Parts in devices and Appliances-Fifth Edition

International Electromagnetic Commission (IEC): 801-2(1991) Electromagnetic Compatibility for Industrial-Process Measurement and Control Equipment-Part 2: Electromagnetic Discharge Requirements

VA Patient Safety Alert 14-07: Ceiling Mounted Patient Lift Installations

National Fire Protection Agency (NFPA): NFPA 99. All applicable standards

29 CFR 1910.305(g)(1)(iv).

TRAINING

3.1. The vendor shall provide training for all shifts in the care environment where patient lifts are installed.

The vendor shall provide more than one (1) training session per shift with a minimum of 35 unit-peer leaders trained. Training shall include initial set-up and user training, onsite training for go-live support, super user training, and follow-up training.

Clinical training shall take place at the facility. Training shall be provided for day and night shifts and shall include installation, go-live, and post implementation/super user support.

3.2. The vendor shall provide factory in-service training for three (3) VA Biomedical Equipment Support Specialists. The training shall qualify these personnel to provide all maintenance on the lifts.

SCOPE OF WORK

JSN Nomenclature: JSN A1200 - Lift System, Overhead, Patient Room

Salient Characteristics:

• Basis of Design*: Hill-Rom Liko [see note below]

• Lift System Weight Capacity: Minimum 550lbs for non-bariatric lifts and minimum 1000lbs for bariatric lifts o Electronic soft-start and soft-stop motor control o Emergency lowering device o Emergency stopping device o Current limiter for circuit protection in case of overload.

o Safety device that stops the motor to lift when batteries are low.

o Rail capacity markings/stickers on each rail system

• Provide rechargeable batteries with up to 120 transfers with a load of 200lbs (for repositioning) a minimum of 40 transfers with its maximum load of 550lbs for non-bariatric lifts a minimum of 50 transfers with its maximum load of 1,000lbs for bariatric lifts.

• Transfer motor for rail movement

• The Ceiling Track shall be made from high strength, extruded aluminum or VA-approved equivalent. Shall provide anchor supports at ceiling substrate.

• Installed rail shall be security tested for 1.5 times greater than the motor’s weight capacity and maximum allowable deflection of a horizontal rail is no more than 1mm (1/16th inch) per 200mm (7.87 inch) of track length. (As per ISO 10535 standards.)

4.1.1 VA Nebraska-Western Iowa Healthcare System A1200

4101 Woolworth Avenue Omaha, NE 68105

Total Quantity: 42

☐ Finish Sample Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☒ BMET Training Required if Checked ☒ End User Training Required if Checked

• Installation with laterally braced threaded rod meets requirements. The only Unistrut in place will be at the desk (highlighted below).

• Various sized patient slings (See Table 1).

o All slings shall be compatible with the Hill-Rom Liko ES 250 slings used in the current facility.

o Inter-operability with existing systems / instruments / equipment: compatible and certified for use with Liko slings that are currently in use at NWIHCS. Using the same sling is critical for patient safety (using the incorrect sling and having the patient fall) and reduction of storage space (due to stocking two different vendor’s slings).

• The straps shall meet ISO 10535, Appendix A guidelines. The straps shall ensure the patient’s safety by preventing the patient from falling out of the sling. Sling shall cradle the body of the patient. Bariatric slings shall be rated to a minimum of 800 lbs.

*NOTE/DISCLAIMER ON THE BASIS OF DESIGN: The Basis of Design is identified to assist vendors in quoting “or equal” brands and is consistent with normal contracting practices. This is NOT to be construed as the facility requiring only the brand name. This is NOT a brand name requirement; this is a brand name or equal. The technical salient characteristics of the quoted items will be evaluated based on the salient characteristics identified in this document and these salient characteristics represent the Government’s minimum needs. All quoted items shall meet the salient characteristics.