367 Classroom SOW v3 (FINAL) - DRAFT.pdf

STATEMENT OF WORK

U.S. Army Deputy Chief of Staff, G-1

Army Expeditionary Civilian Workforce Directorate

Acquisition of Video Teleconferencing Equipment

I. Overview: The Army’s Expeditionary Civilian Workforce (AECW) Directorate has a requirement for the supply, delivery, assembly, and arrangement of various video teleconferencing (VTC) equipment for a newly built building located at Camp

Atterbury, Indiana.

II. Background: AECW is responsible for the readiness, training, mobilization, and reintegration of expeditionary civilians who deploy in support of military forces conducting Joint or U.S. Army-centric operations. Its administrative offices are located in Camp Atterbury, Indiana. AECW is in the process of expanding its office space and has recently completed constructing a building (Building 367) that requires VTC equipment.

III. Objective: The objective of this requirement is to equip Building 367 with VTC equipment no later three (3) months after award so that it is fully and seamlessly operational for instructional purposes, presentations, and video Teams meetings by the end of fiscal year (FY) 2026.

IV. Scope: The contractor shall supply, deliver, assemble, and arrange various equipment in one (1) room of Building 367 at Camp Atterbury.

The list of the equipment to be acquired is shown in ‘A. Building 367 Deployment Classroom’. Additional requirements related to the post-installation requirements are shown in ‘B. Post-Installation Requirements.

A. Building 367 Deployment Classroom (CLIN 0001)

Equipment and installation requirements for the Deployment Classroom are below.

Equipment described below are the minimum specifications acceptable for the equipment required. Provided equipment shall meet or exceed these requirements. A floorplan of Building 367 Deployment Classroom can be located in Appendix A.

Equipment Required:

Qty Item Description

2 12x Optical Zoom PTZ Network

Camera

Pan, Tilt, 12x Zoom Capable to provide a wide area coverage and detail. Intelligent features and can move between pre-set positions and zoom automatically in response to detected events. With mounting bracket.

1 20X Optical Zoom PTZ Network

Camera

Pan, Tilt, 20xZoom Capable to provide a wide area coverage and detail. Intelligent features and can move between pre-set positions and zoom automatically in response to detected events. With mounting bracket.

10 Ceiling beam forming microphone array

Ceiling Array Microphone combined with Audio Network Interface delivers premium conferencing audio with flexible signal routing and versatile connectivity options.

16 6" Coaxial Speaker 60W in ceiling Speaker; Wide dispersion angle; magnetically attaching grill with security tabs; front mounted tap selector.

1 Control System A rack-mountable control system that can control audio and video for presentations and Video Teams meetings.

1 Table-top touch screen controller A tabletop touch screen featuring web browsing, custom-programmable icons, streaming video, and PoE+ (Power over Ethernet Plus) network power.

Built-in applications are provided for room scheduling, conferencing, and home control. Color Graphite

1 Network Server Rack Approximately

Height 38 in

Depth 27 In

Width 31 in

Power supply

Back-up power supply

Surge Protector

37U

Black

Front door and Rear Door Vented

Casters. Must fit in Podium

1 Net Gear Switch At least 24 x Gigabit Ethernet ports

Energy Efficient Ethernet for maximum power savings Fanless and silent Desktop, wall or rack mount

5 AV Bridge Driverless USB 2.0 connections, Built for BYOD/BYOM, resolution up to

1080p, emulates webcam video and

AEC speakerphone audio over single

USB connection, emulates computer soundcard, bridges audio and video over Q-LAN to USB, route USB HID events across Q-LAN networks, external power supply

1 Multimedia Presentation Podium Wood Grain

Walnut colored

Approximately

Height 38 in

Depth 27 In

Width 31 in

Various Cables and Wires Required cables and wiring to make equipment operational.

Camera Equipment Installation:

- Provide and install one (1) 20x PTZ camera. The camera will point to the instructor podium.

- Provide and install two (2) 12x PTZ cameras. The cameras will be directed at quadrants in the rear of the room.

Beamforming Microphone Array Equipment Installation:

- Provide and install 10 recessed ceiling beams forming microphone arrays in the space. One (1) microphone array will be placed near the front of the room to cover the instructor’s area. The other nine (9) will be placed in the room to cover the quadrants in the audience portion of the room.

Speaker Equipment Installation:

- Provide and install 16 recessed ceiling speakers in the room. The speakers to be configured in four zones to allow for mix minus voice lift in the room. The microphones in the zone will not be heard from the zone speakers.

- Provide and install one (1) four-channel amplifier.

Classroom Equipment Installation:

- Provide and install one (1) audio video DSP mixer to route the microphone arrays and cameras to the far end user.

- The camera and audio will connect to a BYOD in the room.

- The system will automatically select a camera and camera preset that will go to the far end user with the room audio.

- The camera selection will happen from the audio picked up by the microphones in the room.

- The mic that picks up the most audio will trigger the preset to cover that area.

- Provide and install one (1) touch panel to allow engaging and disengaging the auto camera.

- Provide manual controls on the touch panel for allowing fine tuning a set camera selection if desired.

- Connect system to the 4 TV’s that are mounted on the walls.

- Install Cat 6e wire and data ports to accommodate TV Positions for the 100” TVs.

Power will be installed by Camp Atterbury prior to equipment installation.

- Provide Podium

- Touch screen panel and BYOD device will be located at the podium.

- Network rack shall be installed into the Podium.

Cable and Wire Installation:

- All connecting cables and wiring shall be included and installed. All cables and wireless shall be hidden to create wireless appearance.

B. Post-Installation Requirements

After installation is complete, the contractor shall provide all licenses and software required to maintain all equipment and control systems (CLIN 0002). The contractor shall provide installation, parts, service, and technical support warranties for two (2) years after the completion of the equipment installation. If the standard no-cost manufacturing warranty (CLIN 0003) is less than two (2) years, the contractor shall provide an extended warranty (CLIN 0004 - Optional) not to exceed the overall two (2) year requirement.

Technical support shall include help desk / telephone technical support, on-site technical support service (if required), and all recommended programming upgrades.

APPENDIX A – DEPLOYMENT CLASSROOM FLOOR PLAN