Computer Equipment Peripherals and Related Services 43210000-23-NASPO-ACS How to use this contract.pdf
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- Contract number
- 43210000-23-NASPO-ACS
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for the Computer Equipment, Peripherals, and Related Services contract (43210000-23-NASPO-ACS) issued by the Florida Department of Management Services, Division of State Purchasing. The contract is primarily designed for state agencies in Florida, with eligible users defined under Rule 60A-1.001 of the Florida Administrative Code. The procurement process is facilitated through MyFloridaMarketPlace (MFMP), the state's online procurement system, with Dell Marketing L.P. and other contracted vendors participating in this alternate contract source.
The contract covers computer equipment, peripherals, and related services, with agencies required to request quotes from a minimum of 25 contracted vendors. Vendors are categorized by their specific service offerings, and agencies must issue requests for quotes (RFQs) to vendors capable of providing the requested services or products. Purchasing methods vary, with Dell Marketing L.P. offering a punchout catalog option, while other contractors require manual requisition entry. State agencies are mandated to purchase from state term contracts but are encouraged to use this alternate contract source for potential savings and convenience. The contract provides flexibility for quote requests and includes provisions for resolving contractor issues, with support available through the contract manager listed on the contract webpage.
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How to Use This Contract Computer Equipment, Peripherals, and Related Services (43210000-23-NASPO-
ACS)
Contractor information, pricing, and contract documents are located on the contract webpage at Computer Equipment, Peripherals, and Related Services / Alternate Contract Source / State Contracts and Agreements / State Purchasing / Business Operations / Florida Department of Management Services
- DMS (myflorida.com)
State Agencies
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
o Agencies must ensure that an RFQ is issued to a minimum of 25 contracted vendors on contract for Computer Equipment, Peripherals, and Related Services. Some contractors may not be contracted to provide all of the services, service categories, or products that are available under this contract; the selected vendors must offer the services, service categories, or products requested in the RFQ. Please refer to the contract web page pricing section to determine the services, service categories, or products that each contractor is contracted to provide.
o Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage. If available, MFMP catalogs can be used in lieu of requesting a quote from the contractor(s).
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.
o CATALOG TYPE:
▪ Dell Marketing L.P.: Punchout – Search the catalog by supplier name or contract number; click the ‘Buy from Supplier’ button. Locate and select the item(s) on the contractor’s website, then checkout; the item(s) will be added to the requisition.
▪ All other contractors: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
9/4/2024 https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/computer_equipment_peripherals_and_related_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/computer_equipment_peripherals_and_related_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/computer_equipment_peripherals_and_related_services http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide
9/4/2024 o COMMODITY CODE: Select the most appropriate eight-digit commodity code under 43210000 or 43211500; the current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/business_operations/state_purchasing/ myfloridamarketplace/commodity_codes.
o METHOD OF PROCUREMENT: C - Alternate contract source
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
Eligible Users
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
• Eligible users purchasing computer equipment, peripherals, and related services from this alternate contract source shall request a quote from all contractors who offer the applicable computer equipment, peripherals, and related services being sought. The specific format of the quote request is left to the discretion of the eligible user.
• Please refer to the contract webpage to determine the category(ies) under which each vendor is authorized to provide computer equipment, peripherals, and related services under this ACS.
Frequently Asked Questions
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o In accordance with section 287.056, Florida Statutes, state agencies are required to purchase commodities and contractual services from state term contracts procured by the Department of Management Services.
o State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001
9/4/2024
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace
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