335A-25_Bid_Document.pdf

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

This contract is for the purchase of Class C, G, E, and Logging Type 2 Hard Hats that meet or exceed ANSI/ISEA Z89.1-2014 Type 2 Hard Hats.

Section 2: Contract Duration

3-year Initial Contract Length, from Date of Award, with one (1) optional 2-year Extension.

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time.

ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission.

The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process.

And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

Section 2: Contract Type

This will be a large upfront purchase then ongoing purchasing throughout the life of the contract.

Section 3: Award Type

ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive bidders pursuant to O.R.C. 5513.02. This contract does not contain any estimates for amounts to be purchased and does not guarantee purchasing will occur. Orders will be placed as needed by the Department.

UNBALANCED BIDS: The Department will not accept unit bid prices that are deemed to be either materially or mathematically unbalanced. The final determination of an unbalanced unit bid price shall be at the Department’s sole discretion.

Section 4: Free-On Board (F.O.B. Destination)

The net unit bid price shall include delivery charges, Free on Board (F.O.B.) to any of ODOT’s twelve

(12) Districts. NOTE: Purchase orders when issued will detail specific destination points.

District 1 - Lima

District 7- Sidney

District 2 - Bowling Green

District 8 - Lebanon

District 3 - Ashland

District 9 - Chillicothe

District 4 - Akron

District 10 - Marietta

District 5 - Jacksontown

District 11 - New Philadelphia mailto:documents@esign.ohio.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fohiopays.ohio.gov%2F&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7C1ac0731aa3fa4f066d5408dc7b4d0c36%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638520818049379076%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=v8I%2Ba6H4M2smMVdNcvpoDrB2Dqsn4%2FJvMONLWyfwoxE%3D&reserved=0

District 6 - Delaware

District 12 - Garfield Heights

Ohio Department of Transportation Central Office 1980 W. Broad St. MS 1520 Columbus, Ohio 43223

Section 5: Delivery

Delivery shall be made within forty-five (45) calendar days upon written or verbal notification against a valid State of Ohio purchase order.

All deliveries made to a Department of Transportation facility must be made between the hours of 8:00 a.m. and 3:00 p.m., Monday through Friday, unless special permission is granted by the Department to temporarily waive or adjust this requirement.

Section 6: Purchase Orders

The awarded vendor must be able to provide the awarded vehicles through this contract and accept purchase orders throughout the entire duration of any resulting contract.

Section 7: Price Adjustments

All bid pricing shall not increase for the first sixty (60) calendar days after the date of the bid opening.

Thereafter, a request for a price increase may be submitted in writing to the Department’s Office of Contract Sales along with all documentation that supports the need for the price increase. No price increase will be effective until it is approved by the Department and the Vendor is notified of such approval in writing. The price increase will take effect upon the date the Vendor is notified. In the event that a price increase is accepted by the Department, the Vendor may not seek an additional price increase for at least thirty (30) calendar days. The Department reserves the right to reject any proposed price increase, or to cancel the contract if such action is determined to be in the best interest of the Department.

In the event of a general price decrease, the Department shall be guaranteed full benefit of the price reduction for all undelivered purchase orders on the effective date of the decrease and thereafter.

The Department will be entitled to a price decrease any time the Vendor sells a product or a service to any similarly situated customer for less than the price agreed to between the Department and the Vendor under this Contract. Any time the Vendor sells a product or provides a service to any customer or dealer for less than is available to the Department under this Contract, the Vendor must notify the Department of that event within thirty (30) calendar days of its occurrence and immediately reduce the price of the affected goods or services to the Department under this Contract. If the Department believes it is appropriate, it will ask to renegotiate the price under this Contract of the goods and services affected by the general reduction in price. If the Vendor and the Department cannot agree on a renegotiated price, the Department will have the right, upon notice to the Vendor, to immediately remove the affected products and services from this Contract.

Section 8: Product Specifications

Class C Type 2 Hard Hats

1. Meets or Exceeds ANSI/ISEA Z89.1-2014 Type II Class C Standards

2. Full Brim Style

3. Vented Sides

4. Ability to attach Face and Hearing Protection

5. Adjustable Chin Strap

6. Hi-Viz Yellow, Hi-Viz Green, and Hi-Viz Orange options

7. Size must fit all

8. Dial to adjust sizing of Hard Hat

9. Manufacturer date within 3-6 Months of receiving shipment of Hard Hats

10. A 5-year minimum Manufacturer Warning

11. Option to purchase replacement for Suspension insert

12. Option for Printed ODOT Logo

Class G Type 2 Hard Hats

1. Meets or Exceeds ANSI/ISEA Z89.1-2014 Type II Class G Standards

2. Full Brim Style

3. Ability to attach Face and Hearing Protection

4. Adjustable Chin Strap

5. Hi-Viz Yellow, Hi-Viz Green, and Hi-Viz Orange Options

6. Size must fit all

7. Dial to adjust sizing of Hard Hat

8. Manufacturer date within 3-6 Months of receiving shipment of Hard Hats

9. A 5-year minimum Manufacturer Warning

10. Option to purchase replacement for Suspension insert

11. Option for Printed ODOT logo

Class E Type 2 Hard Hats

1. Meets or Exceeds ANSI/ISEA Z89.1-2014 Type II Class E Standards

2. Full Brim Style

3. Adjustable Chin Strap

4. Hi-Viz Yellow, Hi-Viz Green, and Hi-Viz Orange options

5. Size must fit all

6. Dial to adjust sizing of Hard Hat

7. Manufacturer date within 3-6 Months of receiving shipment of Hard Hats

8. A 5-year minimum Manufacturer Warning

9. Option to purchase replacement for Suspension insert

10. Option for Printed ODOT LOGO

Type 2 Logging Hard Hats

1. Meets or Exceeds ANSI/ISEA Z89.1-2014 Type II

2. Meets ANSI/ISEA Z87.1-2020 Eye and Face Protection

3. Vented Sides

4. Full Face Protection

5. Hearing Protection

6. Adjustable Chin Strap

7. Hi-Viz Yellow, Hi-Viz Green, Hi-Viz Orange options

8. Size must fit all and Dial to adjust sizing of Hard Hat

9. Manufacturer date within 3-6 Months of Purchase

10. A 5-year minimum Manufacturer Warning

11. Option to purchase replacement for Suspension insert

12. Option for Printed ODOT LOGO

Class C Type 1 Hard Hats

1. Meets or Exceeds ANSI/ISEA Z89.1-2014 Type I Class C Standards

2. Full Brim and Front Brim Style

3. Vented Sides

4. Ability to attach Face and Hearing Protection

5. Hi-Viz Yellow, Hi-Viz Green, and Hi-Viz Orange options

6. Size must fit all

7. Dial to adjust sizing of Hard Hat

8. Manufacturer date within 3-6 Months of receiving shipment of Hard Hats

9. A 5-year minimum Manufacturer Warning

10. Option to purchase replacement for Suspension insert

11. Option for Printed ODOT Logo

Class G Type 1 Hard Hats

1. Meets or Exceeds ANSI/ISEA Z89.1-2014 Type I Class G Standards

3. Ability to attach Face and Hearing Protection

4. Hi-Viz Yellow, Hi-Viz Green, and Hi-Viz Orange Options

5. Size must fit all

6. Dial to adjust sizing of Hard Hat

7. Manufacturer date within 3-6 Months of receiving shipment of Hard Hats

8. A 5-year minimum Manufacturer Warning

9. Option to purchase replacement for Suspension insert

10. Option for Printed DOOT logo

Class E Type 1 Hard Hats

1. Meets or Exceeds ANSI/ISEA Z89.1-2014 Type I Class E Standards

3. Hi-Viz Yellow, Hi-Viz Green, and Hi-Viz Orange options

4. Size must fit all

5. Dial to adjust sizing of Hard Hat

6. Manufacturer date within 3-6 Months of receiving shipment of Hard Hats

7. A 5-year minimum Manufacturer Warning

8. Option to purchase replacement for Suspension insert

9. Option for Printed ODOT LOGO

Type 1 Logging Hard Hats

1. Meets or Exceeds ANSI/ISEA Z89.1-2014 Type I

2. Meets ANSI/ISEA Z87.1-2020 Eye and Face Protection

3. Vented Sides

4. Full Face Protection

5. Hearing Protection

6. Hi-Viz Yellow, Hi-Viz Green, Hi-Viz Orange options

7. Size must fit all and Dial to adjust sizing of Hard Hat

8. Manufacturer date within 3-6 Months of Purchase

9. A 5-year minimum Manufacturer Warning

10. Option to purchase replacement for Suspension insert

11. Option for Printed ODOT LOGO

Hard Hat Additions/Attachments:

1. Attachable Face Protection that meets or exceed ANSI/ISEA Z87.1-2020 Eye and Face

Protection

2. Attachable Eye Protection that meets or exceeds ANSI/ISEA Z87.1-2020 Eye and Face

Protection

3. Attachable Hearing Protection that meets or exceeds ANSI S12.6 for Hearing Protection

4. Replacement Suspension Insert for Type I and II Class C, G, and E Hard Hats

5. Front Brim Attachment