ATTACHMENT_13,_TASK_ORDER_0002_-_AWARD_FEE_PLAN,_20171016.docx

JOHN F. KENNEDY CENTER FOR THE PERFORMING ARTS

JFK MEMORIAL DESIGN AND DEVELOPMENT PROGRAM

TASK ORDER 0002 – PROGRAM VISION

AWARD FEE PLAN

ATTACHMENT 13

OCTOBER 16, 2017

TASK ORDER 0002 – PROGRAM VISION

AWARD FEE PLAN

1.0 OVERVIEW

1.1 INTRODUCTION

This Fee Plan provides procedures for evaluating the Contractor’s performance for development of the Program Vision, Task Order 0002 on a Fixed Price Award Fee (FPAF) basis.

1.2 OBJECTIVE

The objective of the fee plan for this Task Order is to afford the Contractor the opportunity to earn fee commensurate with demonstrated performance by: (a) providing a workable award fee plan with a high probability of successful implementation, (b) clearly communicating evaluation procedures that provide effective twoway communication between the Contractor and the Kennedy Center, and (c) focusing the Contractor on areas of greatest importance to motivate outstanding performance.

1.3 DETERMINATION OF INCENTIVES

Two types of fee will exist under Task Order 0002.

1.3.1 BASE FEE

The allowable fees include a base fee limited to 4% for this effort.

1.3.2 AWARD FEE

The allowable fees include an award fee limited to a maximum of 6% for this effort. The award fee is intended to incentivize continuous Contractor responsiveness to program priorities and place an emphasis on quality processes and products. Award and base fee will be calculated based on an allocated portion of the total award fee pool for a rating period. The Kennedy Center will pay the Contractor an award fee for performance that exceeds minimum acceptability. CLIN 0001 through CLIN 0006 will have base and award fees.

1.4 DETERMINATION PERIOD

1.4.1 AWARD FEE

The award fee earned by the Contractor will be determined at the end of each 3-month evaluation period. Award fee evaluation periods are determined and established by the Kennedy Center. The Kennedy Center reserves the right to modify the award fee evaluation periods ten (10) business days prior to the start of the period. The Kennedy Center will "roll over" any unawarded fees during any particular evaluation period(s) to the next evaluation period(s).

The award fee pool for CLINs 0001 - 0006 will be allocated as shown in Table 1.4.1. Award fee pool amounts will be prorated on a monthly basis for partial periods. The award fee earned is a function of the Contractor’s performance in a weighted area, and the amount in the award fee pool. For example, if the Award Fee Evaluation Board determines that the evaluation rating is 80% in the performance management area then this rating is multiplied by the 40% program management weight and added to the other two ratings X weight calculations to yield a total performance score. This score is applied to the award fee pool to calculate the award fee earned. Award fee determinations made by the Kennedy Center are not subject to the "Disputes" clause of this contract.

AWARD FEE EVALUATION PERIODS AND ALLOCATION

(CLIN 0001 - 000X)

TABLE 1.4.1

AWARD FEE EVALUATION PERIODS AND ALLOCATION

* Award fee associated with a CLIN remains dormant until effort begins under the CLIN. The amount of the award fee pool is the total award fee for the CLIN, divided by the number of remaining evaluation periods.

1.5 TERMINATION FOR CONVENIENCE

In the event that the contract is terminated for the convenience of the Kennedy Center after the start of an award fee period, the base fee will be granted. Performance will be evaluated and an award fee rating will be applied to the costs incurred from the beginning of the period to the date of termination.

2.0 AWARD FEE REVIEW PROCESS

2.1 AWARD FEE EVALUATION BOARD

The President, John F. Kennedy Center for the Performing Arts, will establish an Award Fee Evaluation Board (AFEB). The AFEB will evaluate the Contractor's performance based on inputs made by the Program Manager, Performance Monitors and other technical and administrative personnel. The AFEB will also consider interim award fee letters and a Contractor selfassessment report during the specified evaluation period. The AFEB will submit recommendations for the award fee to the Fee Determination Official (FDO).

2.2 FEE DETERMINATION OFFICIAL

The President, John F. Kennedy Center for the Performing Arts, shall designate a FDO. The FDO shall review the evaluations of the AFEB, and any Contractor comments concerning the period under consideration, and make a determination as to the amount of award fee to be paid to the Contractor. The FDO decision is final.

2.3 PERFORMANCE MONITORS

The Program Manager and Performance Monitors will maintain records identifying accomplishments and/or deficiencies pertinent to the Contractor's performance and contributions during the evaluation period, as well as other relevant data that is appropriate for consideration in the award fee determination process. The Performance Monitors shall be selected on the basis of their expertise in the prescribed performance areas and/or their association with specific technical tasks. The FDO may change Performance Monitors without notice to the Contractor. Other artifacts used in determining Contractor’s performance may include status reports, status meetings, project deliverables, etc. These records will be used to support the performance evaluation reviews.

2.4 SELF ASSESSMENT

The Contractor is required to submit a written selfassessment report of their performance over the award fee period. The report shall be delivered to the AFEB no later than ten (10) business days after the close of the evaluation period.

2.5 EVALUATION CRITERIA

2.5.1 PERFORMANCE AREAS

The Contractor's accomplishments will be evaluated against the criteria set forth in this plan. The award fee evaluation will be allocated between three performance areas, weighted as follows: Performance Management (50%); Schedule Management (30%); and Cost Management (20%). Performance management is overall progress toward meeting contract performance requirements including quality. Schedule Management includes timely performance progress and submission of Deliverables. Cost Management refers to the balanced expenditure of funds in relationship to performance progress.

2.5.2 RATINGS

Ratings will be based on the degree of accomplishment, and/or extent to which the desired results were achieved. These criteria are listed to: 1) communicate to the Contractor the specific areas of concern, current priorities, desired performance levels, and expected results, and 2) promote uniformity in the evaluation process among the evaluating personnel through succeeding evaluation periods.

2.5.3 CHANGES TO CRITERIA

Unless the Contracting Officer gives notice in writing to the Contractor of any change to the performance evaluation areas prior to the start of the new evaluation period, the areas and allocated percentages indicated herein will remain in effect.

2.5.4 RATING SCALE

Table 2.5.4 contains the Rating Scale, which is used to compute the amount of available award fee to be awarded the Contractor based on the determined level of performance.

RATING SCALE

TABLE 2.5.4

RATING SCALE FOR CONTRACTOR PERFORMANCE EVALUATION

FOR OFFICIAL USE ONLY

SOLICITATION NUMBER: 33310517R0020

CONTRACT NUMBER: 33310518D0000

FOR OFFICIAL USE ONLY

2.5.5 EVALUATION CRITERIA

AWARD FEE EVALUATION CRITERIA FOR CLIN 0001 THROUGH CLIN 0006

Table 2.5.5

AWARD FEE EVALUATION CRITERIA

0-60 Satisfactory 61-70 Good 71-80 Very Good 81-90 Excellent 91-100

Coordination with the Kennedy Center Program Office is limited.

Major/minor activities identified with limited Kennedy Center guidance; procedures and processes defined and sufficient to support activities; documentation is sufficient; deliverables contain few defects.

Coordination and communication with the Kennedy Center Program Office takes place at Kennedy Center urging.

Major/minor activities defined; procedures and processes are defined and implemented to support activities; documentation is accurate and complete; deliverables meet expectations.

Ample coordination and communication with the Kennedy Center Program Office takes place.

Major/minor activities fully defined; procedures and processes are fully defined and implemented to support activities; documentation is highly detailed, accurate, and complete; deliverables fully meet expectations.

Coordination and communication is actively sought and is sufficient to promote teamwork between the Contractor and the Kennedy Center Program Office.

Cost Management

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