3256_4.DOC

State of Wisconsin

Wis. Statutes s.16.75

DOA-3070 (R08/2003)

BIDS MUST BE SEALED AND ADDRESSED TO:

AGENCY ADDRESS:

Jeff Lasee / Purchasing Services Department of Corrections

3099 E Washington Avenue

PO Box 7991

Madison WI 53707-7991

Bid envelope must be sealed and plainly marked in lower corner with due date and Request for Bid #JL-4698A. Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact person named below for an appointment to view the bid record. Bids must be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award.

REQUEST FOR BID

March 13, 2015 3:00 pm

BIDDER (Name and Address)

Name (Contact for further information)

Jeff LaSee

Phone

608-240-5535 Date

February 4, 2015

Quote Price and Delivery FOB

Destination

FORMCHECKBOX

Fax bids are not accepted

Item

No.

Quantity and Unit

Per Unit Total

FORMCHECKBOX

We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to State of Wisconsin CERTIFIED Minority-Owned Businesses. Bidder must be certified by the Wisconsin Department of Administration Minority Business Certification Program. If you have questions concerning the certification process, contact the Wisconsin Department of Administration, 101 E. Wilson St., Madison, Wisconsin 53703, (608) 267-9550. Does not apply to printing bids.

FORMCHECKBOX

We claim disabled veteran-owned business preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to State of Wisconsin CERTIFIED Disabled Veteran-Owned Businesses. Bidder must be certified by the Wisconsin Department of Administration Disabled Veteran-Owned Certification Program. If you have questions concerning the certification process, contact the Wisconsin Department of Administration, 101 E. Wilson St., 6th Floor, Madison, Wisconsin 53703, (608) 267-9550. Does not apply to printing bids.

FORMCHECKBOX

We are a work center certified (Wis. Stats. s. 16.752). Employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.

FORMCHECKBOX

Yes FORMCHECKBOX No FORMCHECKBOX Unknown

In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.

Name of Authorized Company Representative (Type or Print)

Title

Phone

Fax

Signature of Above

Date

This form can be made available in accessible formats upon request to qualified individuals with disabilities.

STATE OF WISCONSIN

REQUEST FOR BID (RFB) # JL-4698A

FOR: RFB Extradition Transport and Security Services

TABLE OF CONTENTS

DEFINITIONS

1.0

INTRODUCTION, PURPOSE, AND SCOPE

2.0

BID PROCEDURE AND INSTRUCTIONS

3.0

BID ACCEPTANCE, REVIEW AND AWARD

4.0

TECHNICAL REQUIREMENTS

5.0

STAFF PERFORMANCE REQUIREMENTS

6.0

PRICING

7.0

SUPPORT REQUIREMENTS

8.0

STANDARD AND SUPPLEMENTAL TERMS AND CONDITIONS

9.0

REQUIRED FORMS

ATTACHMENTS

ATTACHMENT A DOC ADMIN CODE 306 – SECURITY

ATTACHMENT B BUSINESS ASSOCIATE AGREEMENT

ATTACHMENT C MAP OF DOC FACILITIES

DEFINITIONS:

The following definitions are used throughout the bid:

ARO:

After Receipt of Order

BAA:

Business Associate Agreement (see Section 7.10 and Appendix B) Bidder:

Firm submitting a bid in response to this Request for Bid

Contractor:

Successful vendor awarded the contract

DAI:

Division of Adult Institutions, administration of all state correctional incarceration facilities except those juvenile facilities operated by Division of Juvenile Corrections – headquartered at DOC Central Offices, 3099 E Washington Ave., Madison, WI 53704

DCC:

Division of Community Corrections, supervises offenders outside secure facilities

DJC:

Division of Juvenile Corrections, operates the two correctional ‘schools’ – headquartered at DOC Central Offices, 3099 E Washington Ave., Madison, WI 53704

DOA:

Department of Administration has statutory authority [WI Stats. Chapter 16] to define, regulate and delegate all aspects of procurement of commodities and services for state agencies.

DOC:

Department of Corrections, also referred to as the department or the DOC – headquartered at DOC Central Offices, 3099 E Washington Ave., Madison, WI 53704

DVB:

Disabled Veteran-Owned Business

FMCSA:

Federal Motor Carrier Safety Administration, USDOT

HIPAA:

Health Information Portability and Accountability Act of 1996

HITECH Act:

Health Information Technology Act of 2009 Jeanna’s Act:

Interstate Transportation of Dangerous Criminals Act of 2000

MBE:

Minority Business Enterprise Offender:

Person under the custody or supervision of the Wisconsin Department of Corrections

PHI:

Protected Health Information

P-Card:

Procurement Card (State credit card) Purchasing:

Department of Corrections’ Purchasing Services Section

RFB:

Request for Bid State:

State of Wisconsin

USDOT:

United States Department of Transportation

Vendor:

Firm submitting a bid in response to this Request for Bid

Vendor:

Firm submitting a bid in response to this Request for Bid

WCCS:

Wisconsin Correctional Center System, a system of small minimum security centers located around the state which offer work-release options to offenders to prepare them for release

WWCS:

Wisconsin Women’s Correctional System May:

Desirable but not mandatory Must:

Requirement is mandatory

Should:

Desirable but not mandatory

Will Requirement is mandatory

1.0

INTRODUCTION, PURPOSE, AND SCOPE

1.1

PURPOSE OF THIS REQUEST FOR BID

The Department of Corrections, hereinafter referred to as the "DOC", through its Purchasing Services Section, hereinafter referred to as "Purchasing," on behalf of Division Of Community Corrections, hereinafter referred to as "DCC," requests bids for the purchase of Extradition Transport and Security Services.

The contractor will provide transportation for inmates in a secure, safe manner from out of state jurisdictions to Wisconsin prison or jail facilities in a specialized secured vehicle. The contractor may also be required to transport inmates from a Wisconsin prison or jail facility to an out of state jurisdiction. This will require contractor to have specially trained personnel and be licensed or credentialed by the Department of Transportation, Federal Motor Carrier Safety Administration. The contractor will be required to handle and transport minimum to maximum inmates in a secured vehicle in a safe manner, protecting the community from the risk of an escape. The contractor will not be required to provide armed transport.

The Wisconsin DOC currently has approximately 1200 inmate transports annually. 68 females were transported in 2013 and 65 females year to date in 2014. Total expenditures for extradition services in FY13 equaled $557,647. Total expenditures for extradition services in FY14 equaled $591,467.

Other State or non-state agencies may use the resulting contract, if agreeable to both the DOC and the vendor, to obtain the benefits of volume purchases and/or reduction in administrative expenses.

As the transport of offenders may involve contractor staff holding prescribed medications of offenders, a Business Associate Agreement (Appendix B) will be required (See Section 7.9).

1.2

CONTRACT TERM

The contract initial term will be for two years, with options to renew the contract for three additional one-year terms. Renewal(s) beyond the initial contract term is contingent upon the performance of the contractor during the contract period and upon availability of funds. These are not automatic renewals. Contracts will be reviewed by the DOC before a decision is made. Any renewal(s) must be authorized by mutual written agreement of the vendor and the state.

1.3

EXECUTED CONTRACT

In the event of contract award, the contents of this RFB (including all attachments), RFB addenda and revisions, and the bid of the successful bidder, and additional terms agreed to, in writing, by DOC and the contractor must become part of the contract. Failure of the successful bidder to accept these as a contractual agreement may result in a cancellation of the award.

In the event of any conflicts or disputes between the parties about the meaning of any part of the contract, the following priority of documents will be used to resolve the conflict or dispute:

State of Wisconsin standard terms and conditions

Final Signed Contract - including any attachments or amendments

Official State of Wisconsin Purchase Order Bidder’s written bid response State of Wisconsin Request for Bid - including any amendments;

Other exhibits/attachments

Successful bidder(s) should retain a copy of this DOC Request for Bid document and their own response to the RFB solicitation, as it becomes part of the awarded contract.

1.4

CANCELLATION AND TERMINATION

This Contract may be terminated for the following conditions:

The DOC may terminate the Contract at any time, with or without cause and without penalty by delivering thirty (30) days written notice to the Contractor.

The DOC has a Vendor Performance Evaluation process for soliciting feed-back from contract users about vendor performance and compliance with contract specifications. Vendor noncompliance with the terms, conditions or specifications that is persistent and/or significantly impacts the quality and performance provided pursuant to the contract may be considered in breach of contract. Negative Vendor Performance Evaluation Surveys may result in non-renewal or termination of contract.

If at any time the Contractor performance threatens the health and/or safety of the DOC, the DOC has the right to cancel and terminate the Contract without notice.

Failure to maintain the required Certificates of Insurance, Permits and Licenses must be cause for Contract termination. If the Contractor fails to maintain and keep in force the insurance as provided in Section 4.4, the DOC has the right to cancel and terminate the Contract without notice.

If at any time a petition in bankruptcy must be filed against the Contractor and such petition is not dismissed within 90 calendar days, or if a receiver or trustee of Contractor's property is appointed and such appointment is not vacated within 90 calendar days, the DOC has the right, in addition to any other rights of whatsoever nature that it may have at law or inequity, to terminate the Contract by giving 10 calendar days notice in writing of such termination.

Failure of the DOC to comply with contract terms, conditions or specifications must provide the sole cause for which the Contractor is entitled to terminate the contract. The Contractor must notify the Department in writing within thirty (30) days after the Contractor becomes aware of the alleged noncompliance with a complete description of the same. If the DOC does not, within forty-five (45) days after its receipt of the Contractor’s notice, either (1) effect a cure or (2) if the noncompliance is not one that can reasonably be cured within forty-five (45) days, develop a plan to cure the noncompliance and diligently proceed according to that plan unto a cure is effected, then the Contractor may terminate the Contract for cause by written notice to the DOC. The Contractor may not terminate the Contract without cause unless express written consent to do so is provided by the DOC.

1.5

VENDORNET REGISTRATION

Department of Administration and State Bureau of Procurement policies no longer require maintenance of bidder’s lists or individual notification of vendors on bidders’ lists. In addition, there is no requirement to post solicitations for bids/proposals in the Legal Notices of the Official State Newspaper. Vendors who fail to register with VendorNet or who register or change/add commodity codes after the posting of a solicitation may not receive notification of procurement solicitations including amendments or cancellations.

The State of Wisconsin’s purchasing information and vendor notification service is available to all businesses and organizations that want to sell to the state. Anyone may access VendorNet on the Internet at http://vendornet.state.wi.us/vendornet/asp/reginfo.asp to get information on state purchasing practices and policies, commodities and services that the state buys, and tips on selling to the state. Vendors may use the same Web site address for inclusion on the bidders list for commodities and services that the organization wants to sell to the state. A subscription with notification guarantees the organization will receive an e-mail message each time a state agency, including any campus of the University of Wisconsin System, posts a request for bid or a request for proposal in their designated commodity/service area(s) with an estimated value over $50,000. Organizations without Internet access receive paper copies in the mail. Increasingly, state agencies also are using VendorNet to post simplified bids valued at $50,000 or less. Vendors also may receive e-mail notices of these simplified bid opportunities.

To obtain information on the state’s bidder registration, visit the VendorNet Web site at http://vendornet.state.wi.us or call the VendorNet Information Center (1-800-482-7813). In the Madison area, call 608-264-7898.

Make sure to select all the appropriate NIGP (Commodity) Codes. Bid lists are generated by NIGP codes.

Consider using a generic email address that is accessed or delivered to multiple recipients (example: bids@xyzcompany.com). This will insure that the bid notice is received.

2.0

BID PROCEDURES AND INSTRUCTIONS

2.1

REASONABLE ACCOMMODATIONS

The DOC will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If accommodations at a bid opening/vendor conference are needed, contact Jeff LaSee via telephone at 608-240-5535 or email at Jeffrey.Lasee@wisconsin.gov .

2.2

BID SUBMITTAL

Bidders must submit an original, marked as such, and two copies and 1 CD or thumb drive containing all materials required (see section 2.4 and 9) for acceptance of their bid. Receipt of a bid by the State mail system does not constitute receipt of a bid by the Purchasing Services Section, for purposes of this RFB. Use one of the options below for return of the bid.

The Bid(s) must be received at the Purchasing Services Section, at the office listed below, no later than March 13, 2015 3:00 PM Central Time. Any bids received after that time and date will be rejected.

USPS ADDRESS

COMMON CARRIER ADDRESS

Jeff LaSee/ Purchasing Services

Jeff LaSee/ Purchasing Services Department of Corrections

3099 East Washington Ave

Madison WI 53707-7991

Madison WI 53704-4338

NOTE: Allow an extra day for deliveries to the PO Box address.

FAXING: Faxed bids are NOT accepted.

E-MAILING: Emailed bids are NOT accepted.

All bids must be packaged, sealed, and show the following information on the outside of the package:

Vendor’s Name and Address

Request for Bid Title Extradition Transport and Security Services Request for Bid Number: JL-4698A Bid Due Date: March 13, 2015 2.3

CALENDAR OF EVENTS

Listed below are important dates and times by which actions related to this Request for Bid (RFB) must be completed. In the event that the State finds it necessary to change any of these dates and times it will do so by issuing an amendment to this RFB to be posted on VendorNet, unless the event is listed as estimated or approximate.

DATE

EVENT

February 4, 2015

RFB posting date

February 17, 2015

Last day for submitting written questions

February 25, 2015

Answers to questions posted on VendorNet (estimated) March 13, 2015

Bids due from vendors March 20, 2015

Date of award (estimated)

April 16, 2015

Beginning of contract (estimated)

2.4

FORMAT OF BID

Responses to this RFB must comply with the following format requirements (reference Section 9).

SIGNED REQUEST FOR BID, Form DOA-3070 – Cover sheet of this RFB Include here the signed Request for Bid form included with the bid and those certifications required for submittal of a bid. Bids submitted in response to this RFB must be signed by the person in the vendor's organization who is responsible for the decision as to the prices being offered in the bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices.

COST SUBMITTAL INFORMATION

Bidders must fully complete the itemized Cost Sheet, including a price per mile (males) one-way ground mileage from Pick up point to drop off. Cost must include labor, travel and insurance. All costs to furnish the services(s) identified in the bid, in accordance with the terms and conditions of this RFB, must be included. No additional charges will be allowed.

VENDOR INFORMATION, Form DOA-3477

Provide Vendor Company contact information as requested on the form.

DESIGNATION OF CONFIDENTIAL AND PROPRIETARY INFORMATION, Form DOA-3027 Information submitted as part of the bid document which is proprietary and confidential in nature and which qualifies as a trade secret may be kept confidential under the Wisconsin Open Records Law – Section 19.36(5), Wis. Stats. Complete and sign the attached form.

WISCONSIN’S COOPERATIVE PURCHASING SERVICE, Form DOA-3333 Vendors are encouraged to extend the contract resulting from this RFB to local governments in Wisconsin. Indicate your willingness to allow Wisconsin municipalities to participate in this contract by completing Form DOA-3333, Wisconsin’s Cooperative Purchasing Service.

VENDOR REFERENCE, Form DOA-3478 Complete the Vendor Reference form with four vendors that your company has done business with providing services. Include the company name, address, contact person and telephone number along with a brief description of the service.

ADDITIONAL INFORMATION

Required Licenses, Certificates and other documentation per Section 9.

State of Wisconsin Terms and Conditions The standard (DOA-3054) and supplemental (DOA-3681) terms and conditions must govern this RFB and subsequent award. Vendors must accept these terms and conditions or submit point-by-point exceptions along with proposed alternative or additional language for each point, including any vendor contracts. Submission of any standard vendor contracts as a substitute for language in the terms and conditions is not a sufficient response to this requirement and may result in rejection of the vendor's proposal. The State reserves the right to negotiate contractual terms and conditions other than those in the State of Wisconsin Contract when it is in the best interest of the State to do so.

2.5

MULTIPLE BIDS

Multiple bids from a vendor will be permissible, however each bid must conform fully to the requirements for bid submission. Each such bid must be separately submitted and labeled as Bid #1, Bid #2, etc. on each page included in the response. Alternate acquisition plans do not constitute multiple bids.

2.6

INCURRING COSTS

The State of Wisconsin is not liable for any cost incurred by a vendor in the process of responding to this RFB.

2.7

QUESTIONS, CLARIFICATIONS AND/OR REVISIONS THROUGH DESIGNATED CONTACT

All communications and/or questions regarding this request must be written and submitted via FAX, e-mail, USPS mail or hand delivery to the Purchasing Services Section.

If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, they have five (5) business days after the bid posting date to notify, in writing, the Purchasing Agent at the address shown below of such error and request clarification of the RFB document. All written questions will be responded to in writing and provided to all bidders.

Jeff LaSee / Purchasing Services

Madison WI 53707 7991

Jeffrey.Lasee@wisconsin.gov From the date of release of this RFB through the entire RFB process, all contacts with the DOC regarding this RFB must be made through the Purchasing Services Section. Violation of this condition may be considered sufficient cause for rejection of a bid, irrespective of any other considerations.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, amendment(s) will be posted on VendorNet.

Each bid must stipulate that it is predicated upon the terms and conditions of this RFB and any amendment(s) thereof.

3.0

BID ACCEPTANCE, REVIEW AND AWARD

3.1

BID OPENING

Bids will be opened on the date and time indicated on the Request for Bid Form (DOA-3070) at 3099 East Washington Ave. Madison, WI 53704 Purchasing Services Section room. Names of the bidders may be read aloud at that time.

3.2

BID ACCEPTANCE

Bids which do not comply with instructions or are unable to comply with specifications contained in this RFB may be rejected by the State. The State retains the right to accept or reject any or all bids, or accept or reject any part of a bid deemed to be in the best interest of the State. The State must be the sole judge as to compliance with the instructions contained in this RFB.

3.3

BID REVIEW

Bids will be reviewed by the DOC's purchasing agent and program manager to verify that they will meet all specified requirements in this RFB. This verification may include requesting reports on the vendor's financial stability, conducting demonstrations of the vendor's proposed service(s) and reviewing results of past awards to the vendor by the State of Wisconsin.

Failure to meet a mandatory requirement must disqualify the bid. However, if no bidder is able to comply with a given specification, condition of bid or provide a specific item, Purchasing Services reserves the right to delete that specification, condition of bid or item.

3.4

METHOD OF AWARD

Award(s) must be made on the basis of the lowest price per mile (males) one-way ground mileage from Point of Pick-up to Point of Drop-off (Line Item 1 Cost Sheet) received from a responsive, responsible bidder meeting bid specifications and requirements, which is judged to be in the best interest of the DOC. The DOC reserves the right to accept or reject any and all bids in whole or in part. Bids that state the DOC must guarantee a specific quantity or dollar amount will be disqualified.

Other additional information requested will be for informational purposes only and not be considered as part of the basis for award.

If a responsive, responsible State qualified work center meets the fair market price and other work center program criteria, the award will be made to the work center (Wisconsin State Statute 16.752).

3.5

MINORITY BUSINESS ENTERPRISE

Bids from a certified Minority Business (MBE) may be provided up to a five percent (5%) bid preference in accordance with Wis. Stats. s. 16.75(3m). MBE must be certified by the Department of Administration to be eligible for the preference. Indicate if applicable by checking the box on the front page, form DOA-3070.

3.6

DISABLED VETERAN-OWNED BUSINESSES

Bids from certified Disabled Veteran-Owned Business (DVB) may be provided up to a five percent (5%) bid preference in accordance with Wis. Stats. s. 16.75(3m). DVB must be certified the by the Department of Administration to be eligible for the preference. Indicate if applicable by checking the box on the front page, form DOA-3070.

3.7

NOTIFICATION OF INTENT TO AWARD

Any vendors who respond to this RFB, with a bid, will be notified in writing of the State’s intent to award the contract(s) as a result of this RFB.

After notification of the intent to award is made, under the supervision of Department of Corrections, copies of bids will be available for public inspection 8:30 a.m. to 3:30 p.m. at 3099 East Washington Ave., Madison WI. Vendors must schedule reviews with purchasing agent to ensure that space is available for the review.

3.8

APPEALS PROCESS

The appeals procedure applies to only those Requests For Bids for Services that over $50,000.00. Notice of intent to protest and protests must be made in writing. Protesters should make their protests as specific as possible and must identify statutes and Wisconsin Administrative Code provisions that are alleged to have been violated.

The written notice of intent to protest the Intent to Award a Contract must be filed with:

Edward F. Wall, Secretary Department of Corrections

PO Box 7925

Madison WI 53707 7925

And be received in the office above within five (5) working days after the notice of intent to award is issued. The written protest must be received in the office above within ten (10) working days after the notice of intent to award is issued.

Copies of the notice of intent to protest and the written protest should be sent to the Purchasing Section Chief at the same address.

The decision of the head of the procuring agency may be appealed to the Secretary of the Department of Administration within five (5) working days of issuance, with a copy of such appeal filed with the procuring agency, provided the appeal alleges a violation of statute or a provision of a Wisconsin Administrative Code.

4.0

TECHNICAL REQUIREMENTS

The following requirements are the minimum specifications of the service(s) required.

In pursuant to WI State Statute 16.705(1r), all contractual services provided under the contract resulted from this solicitation must be performed in the United States. The few exceptions for State Statute 16.705 are identified within the statute.

Revisions to this bid, if any, will be made in the form of an official amendment(s) issued by the Department of Corrections, Purchasing Services Section.

4.1

VENDOR EXPERIENCE AND QUALIFICATIONS

To be eligible for a contract award, Bidder must have the minimum qualifications as listed below or bid will be disqualified

Bidder must have a minimum of 3 years in the business of providing Extradition Transport and must have done so for the past 3 years.

· Bidder must submit documentation of the organization’s experience and qualifications in providing the services as described above. Be specific. Identify services, dates and results. Attach copies of any applicable certifications.

4.2

STAFF QUALIFICATIONS, EXPERIENCE AND TRAINING

4.2.1 Bidder must have the appropriate number of staff, based on the need of the DOC, with the required skills to ensure the quality and effectiveness of extradition services. The staff must have received the appropriate safety and security training and education to ensure quality services.

4.2.2 Organization staff must have at least 3 years of extradition security service experience.

· Bidder must submit a list of staff names and documentation of their training, experience and qualifications in providing the services as described above. (Documentation must include staff names, previous employers, dates of service and contact information. Previous employers may be contacted to verify job experience.) Attach copies of any applicable certifications. If positions are pending, submit recruitment plan and job description of those pending positions. A background check will be required of all Contractor employees performing services under this contract. (See Sections 7.6) 4.2.3 Bidder must have a minimum of 15 transport vehicles in inventory and an appropriate number of staff to accommodate the business requirements of the Department of Corrections.

4.3

MANDATORY PROGRAM REQUIREMENTS

4.3.1 Contractor must provide safe, secure and humane services.

4.3.2 Contractor must provide services in accordance with Department written policies and procedures and Wisconsin State Statutes. See Attachment A “DOC Admin Code 306-Security” and “Appendix to DOC Admin Code 306”.

4.3.3 Contractor is expected to assume custody of prisoners from their place of confinement and transport them to locations in Wisconsin designated by the Department of Corrections. Maps showing locations of Department facilities and regional localities are provided in Attachment C.

4.3.4 Prisoners must be secured with appropriate restraining devices as approved for use by the Department.

· Provide a list of the restraints to be used by the contractor

4.3.5 Contractor must comply with all pertinent provisions of US Department of Transportation (USDOT), Federal Motor Carrier Safety Administration (FMCSA) (49 CFR, Parts 385, 390-396), US

Department of Justice regulations (28 CFR, Part 97) created pursuant to passage of the “Interstate

Transportation of Dangerous Criminals Act of 2000” known as “Jeanna’s Act”, and all other pertinent federal regulations. The awarded contractor will be required to have or obtain a “Carrier Safety

Rating” of Satisfactory from the FMSCA prior to the commencement of this contract.

4.3.6 Contractor must provide only vehicles and drivers that are properly licensed, insured (see 4.4 below) and approved for commercial use by the FMCSA. Contractor will be governed by and must comply with FMCSA regulations if they operate in Interstate Commerce and operate vehicles that are designed to carry more than 8 persons including the driver. These regulations cover such provisions as driver training, sleeper berths, minimum insurance requirements, etc. Contractor must adhere to the maximum driving time provisions applicable to commercial motor vehicle operators even if they cannot carry more than 8 persons including the driver.

4.3.7 Contractors who operate any vehicle that is designed to carry more than 8 persons including the driver must have a USDOT and Motor Carrier (MC) number. The awarded contractor, may be required upon request, to submit their VIN numbers prior to commencement of this contract in order for DOC to verify that vehicles comply with FMCSA regulations.

· Bidder must submit their USDOT and Motor Carrier (MC) number. DOC will verify with FMCSA website the validity of such number(s). Bidder must also provide pictures of all vehicles to be used in the execution of this contract.

4.3.8 The contractor must provide appropriately designed vehicles for the number of people being transported. This vehicle must have properly operating air conditioning and heating.

4.3.9 Contractor must provide video surveillance equipment to be used on each vehicle. Video must include date and time stamp and must be kept for 60 days after the completion of the transport.

4.3.10 All personnel employed by the contractor for transportation and security of prisoners must be designated as agents of the DOC and must not be on probation with any federal, state or local correctional agency. Contractor must have adequate security staff to perform the services as defined herein.

4.3.11 Qualified female security trained personnel must be on board for all Wisconsin female inmate transports.

4.3.12 The driver will have the right to refuse to transport any individual whose condition or behavior, in the opinion of the driver, is detrimental or dangerous to the safety of the vehicle or its passengers. In the event that the driver refuses to transport any such individual, the Department must be notified immediately and there must be no charge to the Department. Such refusal must not be considered a breach of the contract.

4.3.13 The contractor reserves the right to refuse any prisoner transport if not in the best interest of the contractor. In the event of such refusal, the contractor must notify the Department within four (4) hours of receiving such transport request from the Department. Such refusal must not be considered a breach of the contract.

4.3.14 Section 976.05 of the Wisconsin State Statutes, under the Uniform Criminal Extradition Act, requires the issuance of a warrant by the Governor to a sheriff, marshal, coroner, or other person whom the governor may think fit to entrust with the execution of said warrant.

4.3.15 The contractor is required to pick up the inmate from the designated facility/city within the prearranged time limit. Transport time from initial pickup to drop off must not exceed (10) calendar days. (Also see 4.7 below).

4.3.16 The security staff in charge of the vehicle must provide at least three (3) meals per day to all prisoners. They must also provide at least one (1) rest break and sufficient water every four (4) hours while en route.

4.3.17 The contractor must provide a clean, safe and comfortable place for inmates to rest and shower for a minimum of six (6) hours per day. The actual road time must not exceed eighteen (18) hours per day. The contractor must use only facilities inspected and approved by the respective state as temporary and secure housing for all prisoners while in transit back to Wisconsin. The DOC reserves the right to request a copy of an inspection report for any or all facilities used to fulfill this contract.

4.3.18 The contractor must be responsible for securely storing inmate medication, provided by the DOC, while en route. Staff must inquire at the time of pickup as to inmate’s general health and medication needs and administer medication as prescribed and provided.

4.3.19 Contractor must ensure documentation accompanies each prisoner including medical information

(i.e., Health Summary Forms) and prisoner’s personal property.

4.3.20 Contractor is responsible for all costs related to the transportation of inmates, fuel, maintenance of vehicles, food, lodging etc. Contractor is responsible for all cost associated with medical conditions or injuries that occur while in the custody of the contractor. DOC pays medical costs unless the medical treatment is a result of negligence by the contractor. Does not include pre-existing conditions.

4.3.21 DOC requires that Contractors have GPS tracking systems aboard their transportation vehicles for the purpose of route tracing. “After the fact” reports are required and must be provided upon request. Reports must include date and time stamp and must be kept for 1 year after the completion of the transport.

Additionally, please explain whether “live” tracing is available and/or if other types of reports are available. How long after an official request is submitted would the information be provided? Please include an example of a location/route report.

If you do not have GPS tracking in your vehicles, what steps would your organization take to put a GPS system in your vehicles to provide location/route reporting? If you do not have GPS tracking in your vehicles, how would adding a GPS and a reporting system affect the cost of the Extradition/Transporting Services?

4.4 RANGE OF FORCE

Does your company have a use of force policy when handling offenders? If so, please include a copy of the policy with the RFB response. Please include a brief explanation of how this policy is incorporated into your new employ and/or ongoing training programs.

4.5 INSURANCE AND LESSOR RESPONSIBILITY*

Throughout the life of the contract resulting from this RFB, the Contractor must:

4.4.1 Maintain Worker’s Compensation as required by Wisconsin Statutes – NO EXEMPTIONS.

Employers Liability Each Accident

$ 100,000

Employers Liability Disease—Policy Limit

$ 500,000

Employers Liability Disease—Each Employee $ 100,000

4.4.2 Maintain Commercial General Liability Insurance: Each occurrence $1,000,000.

4.4.3 Maintain Auto Liability Insurance: If transporting in a vehicle rated for 15 passengers or less, minimum coverage shall be $2 million per occurrence combined single limit for automobile liability and property damage; and/or if transporting in a vehicle rated for 16 passengers or more, minimum coverage shall be $5,000,000 per occurrence combined single limit for automobile liability and property damage.

4.4.4 Maintain Professional Liability Insurance: Minimum coverage shall be $3 million.

4.4.5 Add the “State of Wisconsin, its officers, employees and agents” as an additional insured under the commercial general, automobile and professional liability policies.

*Supersedes insurance requirements in Standard Terms and Conditions 23.0 Insurance (DOA-3054).

4.6 ON SITE SERVICE

In carrying out the scope of this Contract, the Contractor may be required to perform services on DOC property. Bidders cost must include all transportation and insurance charges.

4.7

ORDERS

DOC Authorized staff must receive confirmation from the contractor within 24 hours following receipt of the extradition order. The confirmation must include the transport ID (#), the cost and mileage for the trip.

4.8

NOTIFICATION CALLS AND DELIVERIES

Advance notification of 24 Hours or special notification requirements as requested by the receiving facility must be provided prior to each pickup or delivery. The pickup or delivery of offenders to DOC facilities must be during normal business service hours which are defined as 8:00 a.m. to 4:00 p.m. CT, Mondays through Friday, excluding state holidays. Pickup or delivery of offenders during non-business hours may be scheduled with 24 Hours advance notification only and at the discretion of the receiving DOC institution. DOC does require confirmation within 24 hours. Pickup or delivery of offenders between the hours of 10:00 p.m. and 6:00 a.m. CT are not allowed. No extradition orders will be given on weekends.

4.9

RECEIVING FACILITIES

There is not a primary receiving facility. Delivery may be done at all 72 county jails plus Dodge Correctional Institution, Taycheedah Correctional Institution, and Milwaukee Secure Detention Facility.

4.10

REGARDING FIREARMS

Regarding firearms, the winning bidder is expected to adhere with existing laws and be properly licensed within the regulations of their particular industry. However, please refer to the following points in regard to entering Wisconsin DOC facilities with a firearm.

4.10.1 Per Executive Directive #80, signed October 31, 2011, the Wisconsin Department of Corrections (DOC) requires that all persons carrying a weapon shall safely secure the firearm in their vehicles prior to entering a DOC correctional institution, field office, or Central Office.

4.10.2 The Contractor’s staff who are licensed to carry a weapon shall secure any weapon in the locked trunk or locked compartment of contractor’s transport vehicle, immediately upon parking or while stopped at the first security checkpoint at a DOC correctional institution, whichever occurs first. The contractor’s staff are prohibited from carrying a concealed weapon on his or her person while on duty performing contracted extradition transport and security services for DOC.

4.10.3 While on duty providing contracted extradition transport and security services for DOC, the Contractor’s staff may not carry a weapon (handgun, stun gun or electric weapon, a knife, billy club, or a machine gun), either concealed or unconcealed, in the following locations:

4.10.3.1 Any portion of a building that is a police station, sheriff’s office, state patrol station, or the office of a Division of Criminal Investigation special agent of DOJ.

4.10.3.2 Any portion of a building that is a prison, jail, house of correction, or secured correctional facility.

4.10.3.3 The Sand Ridge Secure Treatment Center, the Wisconsin Resource Center, or any secured unit or secured portion of a mental health institution, including a facility designated as the Maximum Security Facility at the Mendota Mental Health Institute.

4.10.4 The prohibitions under paragraph 4.10.3 do not apply to a weapon locked in the trunk or other compartment of a vehicle driven or parked in a parking lot or structure located in a building that is used as, or any portion of which is used as, a location described above.

4.11 PANIC BUTTON

This section is being used for the purpose of gathering information only and does not have bearing on the award of the bid.

Does your company have a response system or “panic button” wherein an individual being transported in your custody can call for assistance from a location outside of the transport vehicle? If not, what would be the cost of employing such a system? If your company does have such a system, please describe the “panic button” or response system current being utilized by your company and how it is used by your current customers.

5.0

STAFF PERFORMANCE REQUIREMENTS

The DOC retains the right to require the reassignment of a Contractor employee or employees, as the Department may deem necessary. Reasons for this request may be but are not limited to incompetence, carelessness, disruptive or otherwise objectionable behavior. The request for reassignment is in no way a call for dismissal from contractor’s employment, however said individual will not be allowed to work for the DOC under this contract.

6.0

PRICING

INVOICING / PAYMENT REQUIREMENTS

Contractor must agree that all invoices shall reflect the prices established for the services on this contract for all orders placed by the DOC.

The DOC must meet a statutory mandate to pay or reject invoices within 30 days of receipt by DOC Accounts Payable. Before payment is made, it also must verify that all invoiced charges are correct as per this Contract. Only properly submitted invoices will be officially processed for payment. Prompt payment requires that contractor invoices be clear and complete in conformity with the instructions below. All invoices must be itemized showing:

Contractor name remit to address purchase order number release number if given price per mile (male or female) date of order/release item manufacturer’s name or abbreviation (if applicable) complete item description including catalog, model and/or stock number(s) identical to those stated in bid prices per the Contract

The original invoice and two copies must be sent to the DOC address listed on the Purchase Order.

Final payment may not be made until work has been accepted by the DOC.

7.0

SUPPORT REQUIREMENTS

7.1

SUBCONTRACTING

Any Contract resulting from this bid must not be, in whole or in part, subcontracted, assigned, or otherwise transferred to any other Contractor without prior written approval by Purchasing Services.

7.1.1 The Contractor must be directly responsible for any subcontractor’s performance and work quality when used by the Contractor to carry out the scope of the job.

7.1.2 Contractor must assure subcontractors abide by all terms and conditions under this Contract.

7.1.3 If subcontractors are to be used, the Contractor must clearly explain their participation.

7.2 PRIME CONTRACTOR: MINORITY BUSINESS AND DISABLED VETERAN-OWNED BUSINESS SUBCONTRACTORS The prime contractor will be responsible for contract performance when subcontractors are used. However, when subcontractors are used, they must abide by all terms and conditions of the contract. If subcontractors are to be used, the bidder must clearly explain their participation.

The State of Wisconsin is committed to the promotion of minority business in the state's purchasing program and a goal of placing 5% of its total purchasing dollars with certified minority businesses. Authority for this program is found in ss. 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes. The contracting agency is committed to the promotion of minority business in the state's purchasing program.

The State of Wisconsin policy provides that minority-owned and disabled business enterprises certified by the Wisconsin Department of Administration Minority Business Certification Program should have the maximum opportunity to participate in the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to minority and disabled owned business enterprises or by using such enterprises to provide goods and services incidental to this agreement, with a goal of awarding at least 5% of the contract price to such enterprises.

The supplier/contractor must furnish appropriate quarterly information about its effort to achieve this goal, including the identities of such enterprises certified by the applicable State of Wisconsin Supplier Diversity Certification Program (https://wisdp.wi.gov/Home.aspx) and their contract amount.

The Wisconsin Office of Business Development also certifies disabled veteran-owned business certification program and supplier/contractor should also include the identities of such businesses in their quarterly information.

Quarterly reports must be due fifteen (15) calendar days after the end of the quarter, 9/30, 12/31, 3/31 and 6/30. The form for submitting this information is available from the VendorNet Department of Administration Forms Page: http://vendornet.state.wi.us/vendornet/doaforms/doa-3234.doc .

The report must be submitted even if there is no activity.

Submit to:

e-mail: DOCDMSPurchasing@wisconsin.gov post:

MBE Purchasing Report

PO BOX 7991

Madison, WI 53707-7991

The State reserves the right to request additional reports from the Contractor at no additional cost. Contractor must use every effort to provide such reports in a reasonable timeframe, but no later than thirty (30) calendar days from the time the request was submitted. These reports must be in a form approved in advance in writing by the State.

A listing of certified minority businesses, as well as the services and commodities they provide, is available from the Department of Administration, Minority Business Program, (608) 267-3293. The listing is published on the Internet at: http://www.doa.state.wi.us/mbe/report2.asp?locid=0 .

A directory of certified disabled veteran-owned business can be accessed via this website:

http://commerce.wi.gov/BusinessDirectory/. Information about the Disabled Veteran-Owned Business

Program is available from the Department of Administration, (608) 267-3293.

7.3

AFFIRMATIVE ACTION

All contracts of more than Fifty Thousand Dollars ($50,000) require the submission of a written affirmative action plan or request exemption. Contractors with an annual workforce of less than twenty-five employees are eligible for exemption. Within fifteen (15) days after the award of the contract, the written affirmative action plan, or statement requesting exception, must be submitted to the Department’s Contract Compliance Office. Address plan to:

Affirmative Action Manager/ Purchasing Services

Department of Corrections

3099 E Washington Ave

PO BOX 7991

Madison Wi 53707 7991

Contractors are encouraged to contact this office at, (608) 240-5571, for technical assistance on equal opportunity.

"Affirmative Action Plan" is a written document that details an affirmative action program. Key parts of an affirmative action plan are: (1) a policy statement pledging nondiscrimination and affirmative action employment, (2) internal and external dissemination of the policy, (3) assignment of key employee as the equal opportunity officer, (4) a workforce analysis that identifies job classification where representation of women, minorities and the disabled is deficient, (5) goals and timetables that are specific and measurable and that are set to correct deficiencies and to reach a balance of work force, (6) revision of all employment practices to ensure that they do not have discriminatory effects, (7) establishment of internal monitoring and reporting systems to measure progress regularly.

Failure to comply appropriately with these requirements can lead to bidder being banned from doing business with any agency of the State of Wisconsin. Additionally, failure to comply can result in termination of this contract, or withholding of payment. On the Vendor Information Sheet provide the requested information. For additional information see Section 19.0 of the Standard Terms and Conditions.

7.4

WISCONSIN SALES AND USE TAX REGISTRATION

The State of Wisconsin must not enter into a contract with a vendor, and reserves the right to cancel any existing contract if the vendor or contractor has not met or complied with the requirements of s. 77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax.

If you have not established a certification for Collection of Sale and Use Tax status with the Wisconsin Department of Revenue, the DOC and any other state agency can not issue any purchase orders to your firm. For additional information see http://www.dor.state.wi.us/html/vendlaw.html

7.5

TOBACCO-FREE ENVIRONMENT

All DOC Institutions are Tobacco-Free. Contractors are not to possess or use any tobacco product inside an institution.

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