30-26069-DEIPD Addendum 1 Vendor questions and responses.pdf

Office of Procurement, Contracts and Grants

Solicitation Addendum

Solicitation Number: 30-26069-DEIPD

Solicitation Description: Charlotte Unarmed Security Guard Services

Solicitation Opening Date and Time: December 17, 2025 at 2:00 PM EST

Addendum Number: 1

Addendum Date: December 9, 2025

Purchasing Agent: Jason Nickle, Contract Specialist

Jason.nickle@dhhs.nc.gov

1. THIS ADDENDUM MUST BE RETURNED WITH THE VENDOR’S SUBMISSION.

2. FOLLOWING ARE QUESTIONS RECEIVED FOR THE SOLICITATION AND THE STATE’S RESPONSE TO

THE QUESTIONS.

Q #

DOCUMENT

SECTION

VENDOR QUESTION RESPONSE

1 5.1.1 (f)(1) Is the contractor required to provide First- Aid kits?

The contractor will not be responsible for providing first aid kits or any items to restock the first aid kit.

2 4.6 / 5.1.1 H (7)

Section 4.6 ("Personnel") states that the vendor will serve as the prime contractor and be responsible for the performance and payment of all subcontractors that may be approved by the State. However, section

5.1.1 H (7) explicitly states "Subcontractors

are not allowed."

Can the Government please clarify whether subcontracting is strictly prohibited for this contract, or if subcontractors may be used with prior written approval from the State?

Per 5.1.1 H (7) subcontractors are not allowed.

3 4.6

If subcontracting is permitted under limited conditions (as suggested by Section 4.6), what is the process for obtaining prior written approval from the State for subcontractor use, and what documentation must be submitted (e.g., name of subcontractor, scope of work, percentage of workshare)?

Per 5.1.1 H (7) subcontractors are not allowed.

NC DEPARTMENT OF HEALTH AND HUMAN SERVICES

Addendum Number: 1

4 General

During inclement weather, will on-site security personnel have access to an indoor office or designated shelter on campus?

Yes

5 General

Is there a designated on-site location where guards can complete daily logs and incident reports, store equipment, or take breaks, or is the Contractor responsible for providing an office or workstation?

Yes, a desk in the lobby and a breakroom are available, but equipment storage availability is limited

6 General

For individual guards, please confirm what licenses and certifications must be provided at contract start.

PPSB Licensure mandatory which includes First Aid certification from Red Cross

7 General

Were there any contract performance issues or modifications on the incumbent contract that impact on the current requirement (e.g., staffing adjustments, coverage expansion, or scope updates)?

There is just temporary security currently in place, this is the first contract for security services.

8 2.8

IFB Section 2.8 item 'a' (page 8) identifies a requirement for a Cover Letter. However, the Sourcing Tool does not include a specific location to upload a Cover Letter.

Should the Cover Letter be included with the Solicitation Document upload (6.1) or uploaded separately in Additional Documentation (6.9)?

Please include the cover letter with the Solicitation Document upload.

9 5.1

Sourcing Tool item 5.1 states, "The Vendor shall download, complete, and upload Attachment A: Pricing Submittal Workbook Excel file that is available by clicking on References as the end of this item." No References link is included that provides the Excel file. Please provide Attachment A Excel Workbook.

Please complete Attachment A: Pricing within the solicitation document and upload it with the Solicitation Document upload.

NC DEPARTMENT OF HEALTH AND HUMAN SERVICES

Addendum Number: 1

Failure to acknowledge receipt of this addendum may result in rejection of the response.

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