3- Statement of Work Operating Room Upgrade.docx

STATEMENT OF WORK

Background:

This is a government requirement that that has been submitted with the intent of updating identified out of date equipment located in the Operating Room of the West Palm Beach VAMC. These components make up a larger Operating Room One (1) “Smart Operating Room” system that was installed at the West Palm Beach VA Medical Center (VAMC) 7305 N. Military Trail between 2011 and 2012. The list below entails the majority of components of the system that are either end of life, or end of service, or both. The intent of this requirement is to update all components to items that are Brand Name or equal to the current equipment in order to continue safe operations in the (VAMC) Operating Room.

Description:

This is a Brand Name or Equal requirement for Identified out of date equipment located at the West Palm Beach VA Medical Facility. The equipment is listed in the attached Schedule and the statement of work product description below.

The Government will consider other brands/models of equipment but, in order to be considered “equal”, alternate items of equipment must present evidence that they meet the following salient features:

· Same size/height/ with dimensions

· Same style/ technical and design features

· Same or better industrial quality construction

· Same or better warranty as the brand identified in the schedule and Product Description of the statement of work.

Current Equipment:

Date End of Service Date

#N/A

#N/A

#N/A

#N/A

#N/A

#N/A

#N/A

#N/A

#N/A

#N/A

#N/A

WORK INCLUDES, BUT IS NOT LIMITED TO:

1. Maintain a current copy of site-specific drawings on site and redline any deviations.

2. Provide to Owner any operation/maintenance manuals, and warranty information relating to contractor-provided equipment at the end of the project.

3. Upon request, conduct weekly progress review meetings with appropriate staff members and publish minutes.

4. Coordinate all noisy or disruptive work with VA’s COTR.

5. Follow all site infection control and dust abatement procedures.

6. Keep site clean; remove debris from site to Owner’s dumpster on a daily basis.

7. Perform construction cleaning of the site upon completion of the work. Owner will be responsible for final cleaning of the room.

8. Store, stage and deliver materials to job site as required; coordinate with COTR.

9. Comply and direct contractors to comply with Owner’s security regulations.

10. Review Statement of Work with Owner representatives prior to installation to confirm Scope of Work. Review and confirm schedule. Document meeting.

11. Provide on-site supervision of the work as required by the ongoing installation.

12. Provide all required submittals including work plan, life safety plan, infection control plan and fire safety plan.

13. In conjunction with Owner, develop and document procedures for construction phase portion of the work.

14. Work will be constructed in compliance with building code, Owner requirements, and Vendor equipment specifications.

Additional requirements:

1. All work shall be executed Monday through Friday 7:00 a.m. to 5:00 p.m. Work after hours or on Saturday, Sunday and federal holidays would be at the contractor’s request and convenience, it would not be cause for changes to the contract, and it must be scheduled in coordination with VA’s COTR.

2. Contractor must provide for his own secure storage.

3. Parking is extremely limited. Contractor shall park in lots 18 / 19.

4. As a result of the work location and its proximity to VA patients -- tools and equipment shall not be left unattended. All tools and equipment shall be in direct line of sight of the contractor at all times.

5. Contractor’s workmen are subject to all the rules of the medical center.

6. Contractor and all on-site workers must attend onsite Safety and Infection control orientations.

7. Contractor’s on-site workers must complete VHA Privacy Awareness training available online.

8. If security clearance is required contractor shall provide 2 photo ID’s, and subsequently obtain VA issued ID card.