1- Combined Synosis.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Operating Room Upgrade

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 33410-6400

SOLICITATION NUMBER* 36C24822Q1443

RESPONSE DATE/TIME/ZONE 09-07-2022 12PM EASTERN TIME, NEW YORK,

USA

ARCHIVE 45 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBS

PRODUCT SERVICE CODE* 6515

NAICS CODE* 334310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

West Palm Beach VA Medical Center

7305 North Military Trail

Palm Beach Gardens FL 33410-6400

POINT OF CONTACT*

Contract Specialist malcolm.davis@va.gov malcolm.davis@va.gov

(561) 517-1793

PLACE OF PERFORMANCE

ADDRESS 7305 North Military Trail

West Palm Beach, FL

POSTAL CODE 33410-6400

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06 dated April 26, 2022.

This solicitation is set-aside for SDVOSBs/VOSBs.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334310 with a small business size standard of 750 employees.

The FSC/PSC is 6515.

The West Palm Beach VA Medical Center / 7305 North Military Trail / West Palm Beach FL 33410-6400 is seeking to update identified out of date equipment located in the Operating Room of the West Palm Beach VAMC. These components make up a larger Operating Room One (1) “Smart Operating Room” system that was installed at the West Palm Beach VA Medical Center (VAMC) 7305 N. Military Trail between 2011 and 2012.

The list below entails the majority of components of the system that are either end of life, or end of service, or both. The intent of this requirement is to update all components to items that are Brand Name or equal to the current equipment in order to continue safe operations in the (VAMC) Operating Room.

Product Description:

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

1.00 EA ________________

BRAND NAME OR EQUAL TO

SLIM DESIGN SURGICAL CART W/OPEN SIDES KIT WITH

CO2 TANK HOLDER XUSM0008

LOCAL STOCK NUMBER: UG130U-KT

BRAND NAME OR EQUAL TO

SINGLE SCOPE HOLDER FOR 9700TPX, 9805T, 98057-20,

9805TF-20 *Manufacturer's Warranty - 1 Year Origin: US

LOCAL STOCK NUMBER: 9700SSH

17.00 EA ________________

BRAND NAME OR EQUAL TO

32" 4K MONITOR, 16:9 ASPECT RATIO W/HDMI 2.0, 12G-

SDI AND DISPLAYPORT 1.2 Origin: Germany

LOCAL STOCK NUMBER: TM340

6.00 EA ________________

BRAND NAME OR EQUAL TO

27" 4K LED MONITOR, 16:9 ASPECT RATIO W/HDMI 2.0,

AND DISPLAYPORT 1.2 *Manufacturer's Warranty - 2 Years

LOCAL STOCK NUMBER: XUSM002

9.00 EA ________________

BRAND NAME OR EQUAL TO

IMAGE1 S CONNECT II WITH 4U-LINK, KEYBOARD, AND

ADAPTER

LOCAL STOCK NUMBER: IMAGE1S-4U-KT

IMAGE 1 S X-LINK, LINK MODULE FOR FLEX

VIDEOENDOSCOPES, D1, HX, HX-P *Manufacturer's Warranty - 2 Years Origin: US

LOCAL STOCK NUMBER: TC301US

BRAND NAME OR EQUAL TO

IMAGE 1 S H3-LINK, LINK MODULE FOR IMAGE1 HD

+IMAGE S CAMERA HEAD *Manufacturer's Warranty - 2 Years Origin: US

LOCAL STOCK NUMBER: TC300US

12.00 EA ________________

BRAND NAME OR EQUAL TO

IMAGE1 S 4U RUBINA, OPAL1r NIR/ICG S- TECHNOLOGIES AVAILABLE, * Manufacturer's Warranty - 2 years

LOCAL STOCK NUMBER: TH121

12.00 EA ________________

BRAND NAME OR EQUAL TO

LIGHT CABLE FOR USE WITH TIPCAM 4.8MM X 300CM,

HEAT RESISTANT * Manufacturer's Warranty - 2 years Origin: Germany

LOCAL STOCK NUMBER: 495TIP

20.00 EA ________________

BRAND NAME OR EQUAL TO

CONTAINER SYSTEM, CAMERA HEADS DM: 12.3"L X 11"W

X 4"H * Manufacturer's Warranty - 1 Year Origin: US

LOCAL STOCK NUMBER: KSZ-39301HCTS

8.00 EA ________________

BRAND NAME OR EQUAL TO

ASM, HEAD, IMAGE1 S, H3-Z FI, CE IMAGE 1 S H3-Z FI

HIGH DEF *Manufacturer's Warranty - 2 Years

LOCAL STOCK NUMBER: TH102

LIGHT CABLE, 3.5MM X 300CM (9.8") * Manufacturer's Warranty - 1 year Origin: US

LOCAL STOCK NUMBER: 495ND

AIDA BELLA W/ SMARTSCREEN AND SOFTWARE

LICENSE FOR UPDATES AND UPGRADES The kit part number is composed of the following products: 1. WD300:

Aida Documentation System 4K and HD * Manufacturer's Warranty - 2 years [Origin: Germany] 2. WM200: OR1 Smartscreen for WD300 Aida Bella * Manufacturer's Warranty

- 2 years [Origin: Taiwan] 3. WD10011: Aida Bella Software License USB SW Upgrades and Updates, V1.5.1 * Manufacturer's Warranty - 2 years [Origin: Germany] 4.

20040240US: Silicone Keyboard with US Characters for use with IMAGES1 S AND TELE PACK X * Manufacturer's Warranty - 1 year [Origin: Germany]

LOCAL STOCK NUMBER: WD350-KT

BRAND NAME OR EQUAL TO

COLD LIGHT FOUNTAIN POWER LED RUBINA HIGH

PERFORMANCE LED RUBINA/NIR * Manufacturer's Warranty - 1 year

LOCAL STOCK NUMBER: TL400

BRAND NAME OR EQUAL TO

TURRET ADAPTOR F/POWER LED 300 LT SOURCE TO

OLYMPUS/STRYKER AND WOLF LIGHT CABLES

*Manufacturer Warranty - 2 Years Origin: Germany

LOCAL STOCK NUMBER: TL005

BRAND NAME OR EQUAL TO

ENDOFLATOR 50, W/INTEGRATED SCB MODULE POWER

SUPPLY, 100-240VAC, 50/60HZ * Manufacturer's Warranty - 2 years Origin: Germany

LOCAL STOCK NUMBER: UI500

PILOT SET WITH FOOTSWITCH SCB CABLE AND TUBING

* Manufacturer's Warranty - 2 years Origin: Germany

LOCAL STOCK NUMBER: UP501S1

BRAND NAME OR EQUAL TO

METAL ADAPTOR TO ATTACH GENERIC TUBING TO

ENDOFLATOR / THERMOFLATOR

LOCAL STOCK NUMBER: 20400034

BRAND NAME OR EQUAL TO

DUAL YOKE CO2 HOSE ASSEMBLY TO CONNECT 2 CO2

E-CYLINDER TANKS TO 1 INSUFFLATOR

LOCAL STOCK NUMBER: XUSM0007

BRAND NAME OR EQUAL TO

3G SDI PREMIUM CABLE, 33 FT *Manufacturer's Warranty - 1 Year

LOCAL STOCK NUMBER: TC005

10.00 EA ________________

BRAND NAME OR EQUAL TO

HOPKINSr 0? TELESCOPE, RUBINA, NIR/ICG ENLARGED VIEW, 10MM X 31CM, AUTOCLAV * Manufacturer's Warranty

- 3 years

LOCAL STOCK NUMBER: 26003ARA

BRAND NAME OR EQUAL TO

HOPKINSr 30? TELESCOPE, RUBINA, NIR/ICG ENLARGED VIEW, 10MM X 31CM, AUTOCLAV * Manufacturer's Warranty

- 3 years

LOCAL STOCK NUMBER: 26003BRA

HOPKINSr 0? TELESCOPE, RUBINA, NIR/ICG ENLARGED VIEW, 5MM X 29CM, AUTOCLAV * Manufacturer's Warranty - 3 years

LOCAL STOCK NUMBER: 26046ARA

BRAND NAME OR EQUAL TO

HOPKINSr 30? TELESCOPE, RUBINA, NIR/ICG ENLARGED VIEW, 5MM X 29CM, AUTOCLAV * Manufacturer's Warranty - 3 years

LOCAL STOCK NUMBER: 26046BRA

BRAND NAME OR EQUAL TO

SEALED CONTAINER SYSTEM FOR 2 TELESCOPES TO

5.5MMX35CM, STEAM/STERRAD, 18.5"X6"X3 *

Manufacturer's Warranty - 1 year Origin: US

LOCAL STOCK NUMBER: KSZ-39301BS

BRAND NAME OR EQUAL TO

CONTAINER, 2 RIGID SCOPES, 10MMX31CM, DM: 18.5"L X

6"W X 3"H *Manufacturer's Warranty - 90 Days Origin: US

LOCAL STOCK NUMBER: KSZ-39301CS

OR1 NEO IP

LOCAL STOCK NUMBER: WUISK04

BRAND NAME OR EQUAL TO

WALL DISPLAY SCREEN PROTECTORS

LOCAL STOCK NUMBER: TV-ARMOR

BRAND NAME OR EQUAL TO

NURSE STATION

LOCAL STOCK NUMBER: NURSE STATION

BRAND NAME OR EQUAL TO

COMPLETEVIEW MONITORING SYSTEM

LOCAL STOCK NUMBER: WUISK05

16.00 EA ________________

BRAND NAME OR EQUAL TO

KIT, UPGRADE FP TO UDM, 24KG

LOCAL STOCK NUMBER: P41519

16.00 EA ________________

BRAND NAME OR EQUAL TO

LABOR, FP BRACKET UPGRADES (CURRENT/OLD)

LOCAL STOCK NUMBER: RS0006040

6.00 EA ________________

BRAND NAME OR EQUAL TO

ARM, ART, VESA CHAN, 12IN EXT. 2200N, CIM

LOCAL STOCK NUMBER: 5001656

INSTALLATION-IMPLEMENTATION STAGING CHARGE-

(Pre-Install Hardware $0.00)

LOCAL STOCK NUMBER: 8888888401

GRAND TOTAL ________________

The equipment shall have the following features and characteristics or shall be equal to:

Delivery shall be provided no later than 60 days after receipt of order (ARO). Delivery shall be FOB Destination.

Place of Performance/Place of Delivery

Address: 7305 North Military Trail West Palm Beach, FL

Postal Code: 33410-6506 Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.211-6, “Brand Name or Equal”

2. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications– Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (NOV 2021)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (MAY 2022)

Only new equipment is acceptable; no remanufactured, used/refurbished or "gray market" items. No product in development shall be considered. All items must be covered by the manufacturer's warranty.

http://acquisition.gov/comp/far/index.html https://www.sam.gov/portal

All quoters shall submit the following:

• The name, address, and telephone number of the vendor.

• Tax Identification Number (TIN)

• SAM UEI Number / DUNS Number / Cage Code

• Point of Contact for submission of orders if awarded a contract

• Authorized Distributor Letter certified by OEM.

• Quoted price shall include delivery.

All quotes shall be sent to the following email address: Malcolm.davis@va.gov .

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Offeror quotations must demonstrate meeting the salient physical, functional, or performance characteristic specified in this solicitation, otherwise it will be considered non-responsive. The information identified and provided is intended to be descriptive, not restrictive and to indicate the quality that will be satisfactory. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can provide the supplies being requested.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

(1) Technical or Quality

(2) Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s).

Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the mailto:Malcolm.davis@va.gov

Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations.

The evaluation will consider the following:

(1) Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

(2) Price: The Government will evaluate the price by adding the total of all line item prices. The Total Evaluated Price will be that sum.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 09/07/2022 by 12:00 PM (EST) at Malcolm.davis@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below by 09/03/2022 by 12:00 PM (EST).

Point of Contact Contracting Specialist Malcolm Davis

(561) -517-1793 Malcolm.davis@va.gov mailto:Malcolm.davis@va.gov