3-NOFA 529820 Microenterprise Assistance Program.pdf

City of Detroit Office of Contracting and Procurement (OCP)

NOFA# 529820 – Microenterprise Assistance Program

Revised 12/2/2025 Page 1 of 18

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR APPLICATION

NOFA NO. 529820

MICROENTERPRISE ASSISTANCE PROGRAM

Buyer: Angie Sanders

EVENT / ACTIVITY DUE DATE / TIME

ADVERTISEMENT DATE January 26, 2026

PRE-APPLICATION

CONFERENCE

February 2, 2026 @ 11AM EST

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QUESTIONS DUE February 13, 2026 @ 4PM EST

All questions must be submitted online in the Supplier Portal as indicated in

Section 3.3 of this NOFA.

ANSWERS DISTRIBUTED February 17, 2026 (On or Before)

APPLICATION DUE DATE * February 25, 2026 @ 4PM EST

In the Supplier Portal as specified in

Section 4.5 of this NOFA.

* Applicants must register in EUNA Bonfire to download bid documents and submit bids. The

City cannot guarantee the accuracy of any bid documents obtained from outside of EUNA, and bids submitted outside of EUNA Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this NOFA must be asked within the EUNA Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Applications must be uploaded in EUNA Bonfire on or prior to the date and time indicated above.

Late and/or emailed Applications will not be accepted.

https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjRjNTVlMDUtNTY1ZC00NTM2LWEyZmUtMDg2YTNjOTNiOGM3%40thread.v2/0?context=%7b%22Tid%22%3a%22e154a760-1d2d-4ef6-8fd3-ebc8b4ef31fd%22%2c%22Oid%22%3a%22ca46192b-49a0-4a41-bc2e-f8102ea8b9e5%22%7d tel:+14699986602,,997833234 https://dialin.teams.microsoft.com/d8d2f7a3-2364-4c9b-ab3d-7f613057a66c?id=997833234 https://teams.microsoft.com/meetingOptions/?organizerId=ca46192b-49a0-4a41-bc2e-f8102ea8b9e5&tenantId=e154a760-1d2d-4ef6-8fd3-ebc8b4ef31fd&threadId=19_meeting_MjRjNTVlMDUtNTY1ZC00NTM2LWEyZmUtMDg2YTNjOTNiOGM3@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing https://detroit.bonfirehub.com/ http://www.detroitmi.gov/suppliersupport

Revised 12/2/2025 Page 2 of 18

TABLE OF CONTENTS

Section 1. Project Summary and Background

1.1. PROJECT REQUEST

1.2. INTRODUCTION .......................................................... Error! Bookmark not defined.

1.3. BACKGROUND/DESCRIPTION OF ENVIRONMENT

1.4. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

Section 2. Statement of Work

2.1. SERVICES TO BE PERFORMED

2.2. OPERATIONAL INFORMATION

Section 3. Application Evaluation and Selection Process

3.1. MINIMUM QUALIFICATIONS

3.2. ADHERENCE TO TERMS OF APPLICATIONS

3.3. QUESTION DEADLINE

3.4. ENVIROMENTAL REVIEW

3.5. EVALUATION CRITERIA

3.6. EVALUATION PROCEDURE

3.7. ORAL PRESENTATION/DEMONSTRATION

3.8. REJECTIONS, MODIFICATIONS, CANCELLATIONS

3.9. PROTESTS

3.10. CONFLICT OF INTEREST

Section 4. Required Application Content and Submission Process

4.1. ACCURACY AND COMPLETENESS OF INFORMATION

4.2. REQUIRED APPLICATION CONTENT AND FORMAT

4.3. REQUIRED COST APPLICATION

4.4. ECONOMY OF PREPARATION

4.5. SUBMITTAL INSTRUCTIONS

Section 5. General Conditions and Requirements for NOFA

5.1. SUBRECIPIENT APPROVAL

5.2. PAYMENT

5.3. INVOICES

5.4. ASSIGNMENT

5.5. MODIFICATION OF SERVICES AFTER CONTRACT APPROVAL

5.6. NEWS RELEASE

5.7. MISCELLANEOUS

5.8. OFFICE OF INSPECTOR GENERAL

NOFA Attachments List

Revised 12/2/2025 Page 3 of 18

Section 1. Project Summary and Background

1.1. PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of the Housing and

Revitalization Department (HRD), Economic Development Division is releasing this Notice of

Funding Availability (NOFA) for experienced and qualified organizations or firms (hereinafter referred to as “Program Administrator”) to manage and deliver the Microenterprise Construction

Contractor Assistance Program (MCCAP) a technical assistance initiative designed to prepare

Detroit-based low- and moderate-income (LMI) construction microenterprises for contracting opportunities.

1.2. INTRODUCTION

Using CDBG funds, HRD is piloting the Microenterprise Construction Contractor Assistance

Program (MCCAP), which trains LMI Detroit residents and supports Detroit-based construction microenterprises.

HRD’s Economic Development Division is piloting the Microenterprise Construction Contractor

Assistance Program (MCCAP) to strengthen Detroit-based construction microenterprises and prepare LMI residents for construction-related employment and contracting.

The City of Detroit seeks proposals from qualified administrators to deliver workforce training, technical assistance, and placement activities under MCCAP.

1.3. BACKGROUND/DESCRIPTION OF ENVIRONMENT

The U.S. Department of Housing and Urban Development (HUD) provides grants annually to local governments for community development activities through the Community Development Block

Grant (CDBG) Program. As the City of Detroit’s administrator of CDBG funds, the Housing &

Revitalization Department (HRD) delivers programs designed to create or retain employment opportunities for low- and moderate-income (LMI) individuals in Detroit.

The City of Detroit Housing and Revitalization Department (HRD), Economic Development

Division, is seeking an experienced Administrator to manage and deliver the Microenterprise

Construction Contractor Assistance Program (MCCAP) a technical assistance initiative designed to prepare Detroit-based low- and moderate-income (LMI) construction microenterprises for contracting opportunities.

This initiative will support seven (7) Detroit-based, LMI-owned construction microenterprises per cohort (fourteen total across the program year) with structured training, individualized technical assistance, networking facilitation, and financial reimbursements aligned with HUD’s Community

Development Block Grant (CDBG) regulations under 24 CFR 570.201(o).

HUD regulations provide the following definitions regarding microenterprises:

• A “microenterprise” as a business with five or fewer employees, one of whom owns the enterprise.

• A “person developing a microenterprise” as an individual actively working toward establishing a microenterprise.

Revised 12/2/2025 Page 4 of 18

HUD outlines eligible microenterprise activities under the CDBG program in 24 CFR Part

570.201 (o):

(1) The provision of assistance either through the recipient directly or through public and private organizations, agencies, and other subrecipients (including nonprofit and for-profit subrecipients) to facilitate economic development by:

(i) Providing credit, including, but not limited to, grants, loans, loan guarantees, and other forms of financial support, for the establishment, stabilization, and expansion of microenterprises;

(ii) Providing technical assistance, advice, and business support services to owners of microenterprises and persons developing microenterprises; and

(iii) Providing general support, including, but not limited to, peer support programs, counseling, childcare, transportation, and other similar services, to owners of microenterprises and persons developing microenterprises.

(2) Services provided this paragraph (o) shall not be subject to the restrictions on public services contained in paragraph (e) of this section.

(3) For purposes of this paragraph (o), “persons developing microenterprises” means such persons who have expressed interest and who are, or after an initial screening process are expected to be, actively working toward developing businesses, each of which is expected to be a microenterprise at the time it is formed.

(4) Assistance under this paragraph (o) may also include training, technical assistance, or other support services to increase the capacity of the recipient or subrecipient to carry out the activities under this paragraph (o).

1.4. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this NOFA, it will be a City of Detroit Subrecipient

Agreement. The term of the contract will be for 1 Year. Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council and signed by the Chief

Procurement Officer. The City anticipates one awards as a result of the NOFA.

https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=5f47e0eacc36125d40b57e3eb1927572&term_occur=999&term_src=Title%3A24%3ASubtitle%3AB%3AChapter%3AV%3ASubchapter%3AC%3APart%3A570%3ASubpart%3AC%3A570.201 https://www.law.cornell.edu/cfr/text/24/570.201#e https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=5f47e0eacc36125d40b57e3eb1927572&term_occur=999&term_src=Title%3A24%3ASubtitle%3AB%3AChapter%3AV%3ASubchapter%3AC%3APart%3A570%3ASubpart%3AC%3A570.201

Revised 12/2/2025 Page 5 of 18

Section 2. Statement of Work

2.1. SERVICES TO BE PERFORMED

The Administrator shall design and deliver a structured program including workforce development, microenterprise technical assistance, placement, and monitoring.

1. Program Design

a. Develop a written program model including curriculum, TA approach, staffing, schedule, and documentation procedures.

b. The program will operate in two separate, non-consecutive four (4) month cohorts over the program year. Each cohort will serve seven (7)

Detroit-based construction micro enterprises, for a total of fourteen (14) unique participants annually. Cohorts will be scheduled to allow sufficient time between sessions for program evaluation, participant follow-up, and readiness activities for the next group.

i. Each cohort will include:

a. Structured curriculum-based training on business operations, estimating, project management, procurement, compliance, and scaling strategies.

b. Individualized technical assistance (minimum five [5] one-on-one sessions per firm) tailored to each participant’s specific business goals.

c. Capacity-building reimbursements for eligible business development expenses (e.g., bonding, insurance premiums, professional certifications, and other pre-approved costs) consistent with

HUD CDBG regulations under 24 CFR

570.201(o)(1)(iii).

d. Networking and access opportunities with City departments, quasi-public entities, and prime contractors to support real procurement pathways.

2. Outreach & Recruitment

a. Conduct outreach to Detroit residents and recruit eligible construction microenterprises.

3. Intake and Eligibility

a. Verify Detroit residency, LMI status, and microenterprise eligibility.

Maintain compliant intake files.

b. The program will specifically target construction microenterprises on the verge of scaling capacity — businesses with a minimum of three (3)

Revised 12/2/2025 Page 6 of 18 years of verifiable project history, established foundational operations

(insurance, financial systems, completed projects), and readiness to expand into public or institutional contracting.

c. Both general contractors and subcontractors are eligible. Participants will receive a minimum of 40 hours of structured training and five (5) individualized technical assistance sessions over the four-month program period.

4 Business Development

a. Provide training on:

i. City contracting & Office of Contracting and Procurement engagement

ii. Licensing, insurance, bonding

iii. OSHA safety and construction basics

iv. Financial literacy and professional skills

v. BSEED compliance expectations

5. Microenterprise Technical Assistance

a. Provide Technical Assistance on:

i. Business planning, estimating, scheduling

ii. Bonding, insurance readiness, compliance

iii. Procurement readiness

iv. Safety, documentation, workforce supervision

6. Monitoring & Evaluation

a. Track benchmarks, training hours, TA provided, placements, retention, wages, and contractor capacity improvements. Submit monthly reports.

7. Compensation & Reimbursement

a. Develop a wage support system and submit compliant reimbursement documentation.

Revised 12/2/2025 Page 7 of 18

Key milestone Start Finish

Onboard Program

Administrator

5/1/2026 5/31/2026

Program Launch

(Cohort 1)

6/1/2026 6/30/2026

Recruitment (Cohort 1) 6/1/2026 6/30/2026

Program Start (Cohort 1) 7/1/2026 10/31/2026

Program Launch

(Cohort 2)

Recruitment (Cohort 2)

Program Start (Cohort 1)

12/1/2026

1/1/2027

2/1/2027

12/31/2026

01/31/2027

05/30/2027

2.2. OPERATIONAL INFORMATION

Awarded Subrecipient(s) will work closely with City agency staff.

The Applicant is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

Revised 12/2/2025 Page 8 of 18

Section 3. Application Evaluation and Selection Process

3.1. MINIMUM QUALIFICATIONS

Applications will only be accepted from those firms demonstrating a minimum of two (2) years of experience providing the services requested in the NOFA for projects of similar scope and size.

3.2. ADHERENCE TO TERMS OF APPLICATION

A Application once accepted by the City of Detroit, may become a binding contractual obligation of the Applicant. The failure of a successful Applicant to accept this obligation and to adhere to the terms of the Applicant’s application may result in rejection of the application and the cancellation of any provisional award to the Applicant. Applicants are not permitted to take advantage of any errors or omissions in specifications since full instructions will be given should they be discovered before bid submission date.

3.3. QUESTION DEADLINE

All questions regarding the NOFA shall be submitted through the Supplier Portal no later than the time and date specified in the Application. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The

City of Detroit does not guarantee a response to questions submitted after the question deadline.

Should a Applicant be in doubt as to the true meaning of any portion of this NOFA or find any patent ambiguity, inconsistency, or omission herein, the Applicant must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this NOFA.

Applicants are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Applicants requesting changes to the NOFAs terms and conditions, specifications, quantities, etc.;

or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

3.4. ENVIROMENTAL REVIEW

All projects that receive funding through this NOFA are subject to the HUD environmental review requirements (24 CFR 58) and all properties acquired with CDBG funds must be environmentally cleared by the City prior to acquisition. The project must satisfy the HUD environmental review requirements before the City may commit funds to the project. Upon application for assistance through this NOFA, the Developer and all project participants (i.e. public or private non-profit or for-profit entities, or any of their contractors) agree to the following stipulations: (1) that the provision of any funds to a project is subject to the findings of the environmental review, and (2) that neither the Developer nor any project participant shall undertake any "choice limiting actions" until the environmental review process is complete.

A “choice limiting action” shall include any of the following: (1) acquisition of any real property associated with the project, (2) entering into a binding purchase agreement for any real property associated with the project, (3) any improvements to the property or properties associated with a project, (4) any rehabilitation of an existing structure located on property associated with the project, (5) any construction of a new structure located on property associated with the project, or

(6) demolition of any existing structure located on property associated with the project.

http://www.michigan.gov/SIGMAVSS

Revised 12/2/2025 Page 9 of 18

3.5. EVALUATION CRITERIA

Technical Applications will be evaluated before Cost Applications are reviewed.

Application Evaluation Criteria Possible

Points

1. Applicant Experience Questionnaire (Attachment A) 20

2. Qualifications / Organization (Attachment A) 30

3. Application Introduction and Solution / Approach (Attachment B) 30

4. Budget (Attachment C) 20

Total Points Possible 100

3.6. EVALUATION PROCEDURE

Following the receipt of Applications, a City designated Evaluation Committee will evaluate each response. All APPLICATIONS, which meet the required format of this NOFA, will be evaluated.

Any Applications determined to be non-responsive to the specifications or other requirements of the NOFA, including instructions governing submission and format, will be disqualified unless the

City determines, in its sole discretion, that non-compliance is not substantial or that an alternative proposed by the Applicant is acceptable.

The City may also at its discretion, request oral presentations, make site visits at Applicant’s facility and may request a demonstration of Applicant’s operations. If scheduled, a final determination will be made after the oral presentations and/or demonstrations are complete.

The City may also at its sole discretion, elect to rank order the qualified Applications, and negotiate with some limited number of the highest scored qualified Applicants. A final determination would include the cumulative inputs of this evaluation procedure. All decisions reached by the Evaluation

Committee will be by consensus.

3.7. ORAL PRESENTATION/DEMONSTRATION

The City reserves the right, at its own discretion, to request oral presentations regarding

Applications submitted in response to the NOFA. Failure to make an oral presentation will be grounds for rejection of your Application. Applicants will be notified by the Office of Contracting and Procurement of the date, time and location for oral presentations.

3.8. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all applications received;

2) waive any non-conformity;

3) re-advertise for applications;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for Applications, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This NOFA does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of an application under this request, or to procure or contract for services.

Revised 12/2/2025 Page 10 of 18

3.9. PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a NOFA or the award of any resulting Subrecipient agreements, may file written notice of protest to the following:

City of Detroit Chief Procurement Officer

2 Woodward Avenue, Suite 1008

Detroit, MI 48226

“NOFA Protest”

At a minimum, such protests shall include:

1) name of protestor.

2) application/contract number and description; and

3) statement of grounds for protest (reference specific text in the application, bid or contract document that is at issue).

An actual or prospective applicant whose direct economic interest would be affected by the award of a contract or the failure to award a contract has the right to protest any aspect of the application, evaluation, or selection process of a City of Detroit procurement.

A protest by a prospective applicant which challenges the terms of the application itself must be received by the City no later than 4:00 p.m. EST of the business day prior to the date scheduled for the application closure. Failure to meet this deadline shall result in a protester waiving its ability to challenge the terms of the application.

A protest by an applicant which challenges a contract award must be received no later than 4:00 p.m. EST five (5) business days after the award of a City procurement. Failure to meet this deadline shall result in a protester waiving its ability to challenge the contract award.

All protests must be submitted in writing and received by the required timeframe.

The Chief Procurement Officer (CPO) or as delegated, the Deputy CPO, has the sole authority to respond to, decide and act upon supplier protests.

The decision of the Chief Procurement Officer and/or the Department Director are final and is not subject to appeal.

3.10. CONFLICT OF INTEREST

CDBG-DR recipients and subrecipients must comply with procurement requirements found at 2

CFR 200.317-326 and with any other applicable conflict of interest provisions.

Revised 12/2/2025 Page 11 of 18

Section 4. Required Application Content and Submission Process

4.1. ACCURACY AND COMPLETENESS OF INFORMATION

All information pertaining to the prospective Applicant’s approach in meeting the requirements of the NOFA shall be organized and presented in the prospective Applicant’s application. The instructions contained in this NOFA must be strictly followed.

Accuracy and completeness are essential. Omissions and ambiguous or equivocal statements will be viewed unfavorably and may be considered in the evaluation. Since all or a portion of the successful Application may be incorporated into any ensuing contract, all prospective Applicants are further cautioned not to make any claims or statements that cannot be subsequently included in a legally binding agreement.

4.2. REQUIRED APPLICATION CONTENT AND FORMAT

To be considered responsive, each Application must, at a minimum, respond to the following

NOFA sections in their entirety, responses must be uploaded in the Supplier Portal along with the

Affidavit of Disclosure Interests Form and Non- Collusion Affidavit found under requirements section of the of NOFA# 529820:

Required Response Item

1. Attachment A – Applicant Questionnaire

Applicant shall provide their Organization Experience and Capacity/Staffing, per the requirements provided in Attachment A.

2. Attachment B – Application Introduction and Solution / Approach

Applicant shall provide their Application Introduction and Solution / Approach per the requirements provided in Attachment B.

3. Attachment C – Pricing

Applicant shall provide their Pricing Application, per the requirements provided in

Attachment C.

4. Attachment D1 – Forms, Affidavits and Documents – Bid Requirements

Applicant shall provide their completed Certificate of Authority, Non-Collusion

Affidavit, and Affidavit of Disclosure of Interests, in Attachment D1.

5. Attachment D2 – Conditions of Award - Award Winners Only

Applicant will be required to provide their completed Forms, Affidavits, Insurance and

Documents, if they are selected as the award winner provided in Attachment D.

4.3. REQUIRED COST APPLICATION

Applicants are requested to make a firm cost Application to the City of Detroit, through the completion of Attachment C. If a contract is entered into as a result of this NOFA, it will be a contract for fees as related to providing all requested services, with a price not to exceed the total price quoted in the Application. The City of Detroit reserves the right to select Applications from the most responsible Applicants with the most reasonable costs. The City reserves the right to select one or more firms to perform all or separate parts of this function.

Revised 12/2/2025 Page 12 of 18

4.4. ECONOMY OF PREPARATION

Applications should be prepared simply and economically providing a straightforward, concise description of the Applicant’s ability to meet the requirements of the NOFA. Emphasis should be on the completeness and clarity of content.

4.5. SUBMITTAL INSTRUCTIONS

All applications must be submitted through the Bonfire/EUNA Procurement Supplier Portal at detroit.bonfirehub.com. Each Applicant is responsible for ensuring that its application is received by the City on a timely basis. Faxed or mailed Applications will not be accepted.

Applicants shall not distribute their applications to any other City office or City employee.

Applications received become the property of the City. The City is not responsible for any costs associated with preparation or submission of applications. All applications submitted by the due date will be recorded in the Supplier Portal. Responses received will not be available for review.

Applications received will be subject to disclosure under the state of Michigan’s Freedom of

Information Act. An officer of the company authorized to bind the company to a contractual obligation with the City must sign the applications in the Supplier Portal. The successful Applicant will receive an award letter. Applicants who are not awarded will receive a notification that the award decision has been made.

Support Channels for Technical Difficulties and Questions

Visit https://detroitmi.gov/suppliersupport for:

- Guides on how to register in EUNA

- Guides on how to submit a response to the application

- FAQs

Contact Bonfire’s technical support in the portal for:

- Technical issues with the e-bidding portal

- Registration problems

- Help submitting responses through the system

Contact the City (eprocurement@detroitmi.gov) for:

- General procurement process questions

- City-specific requirements and policies

For Application/Project-Specific Questions:

- Submit all application-related questions through the Public Q&A tab in the Bonfire/EUNA

Procurement portal. This ensures all vendors receive the same information and maintains transparency in the bidding process. Emails and calls regarding application-specific questions will not receive a response.

https://detroitmi.gov/suppliersupport https://detroit.bonfirehub.com/portal/support mailto:eprocurement@detroitmi.gov

Revised 12/2/2025 Page 13 of 18

Section 5. General Conditions and Requirements for NOFA

5.1. CONTRACT APPROVAL

Upon contract award, the City and the successful Applicant shall execute a professional services contract, which shall contain all contractual terms and conditions in a form provided by the City.

No contract shall become effective until the contract has been approved by the required City

Departments and Detroit City Council and signed by the City of Detroit Chief Procurement Officer.

Prior to the completion of this approval process, the successful Applicant shall have no authority to begin work under the contract. The Chief Financial Officer shall not authorize any payments to the successful Applicant prior to such approvals; nor shall the City incur any liability to reimburse the successful Applicant regarding any expenditure for the purchase of materials or the payment of services.

5.2. PAYMENT

All properly executed invoices submitted by the successful Applicant will be paid in accordance with the City of Detroit Prompt Payment Ordinance.

5.3. INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the

City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ

CAREFULLY!!!

Contractors may begin work or ship goods upon receipt of the required authorization, which is the

CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from

Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued.

**Work commencing without issuance of the SPO is subject to Payment Delays and/or Non-

Payment! **

Required vendor steps to invoice:

1) Vendors should submit their invoices via City of Detroit Oracle Vendor Portal.City of

Detroit Oracle Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

• Vendor Name and address on Invoice

• Contact Info on Invoice (Accounts Receivable contact with phone and email)

• Remittance information (MUST be included, or the invoice is subject to rejection

• City of Detroit contact (person who authorized work to commence)

• Invoice Date

• Date of service/delivery

• Contract number http://www.detroitmi.gov/Supplier https://ebkk.login.us8.oraclecloud.com/oam/server/obrareq.cgi?ECID-Context=1.006GbR8nJ1j0zkVay1Na6G001bnV0000sM%3BkXjE

Revised 12/2/2025 Page 14 of 18

• Purchase order number

• Total Invoice amount

• The wording “ Goods/Services” (must be noted on every invoice)

Other invoice requirements:

• Invoice must be billed based on Purchase Order rates

• Total invoice amount must tie to the total supporting documents

• Supporting documentation must be attached to the invoice in the portal

Terms are standard NET 30 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to our AP department with the necessary supporting documentation.

If you need payment assistance, please contact the Office of Departmental Financial Services

(ODFS) 313-410-7804.

For technical assistance, please visit detroitmi.gov/suppliersupport.

5.4. ASSIGNMENT

The services to be performed by the successful Applicant shall not be assigned, sublet, or transferred, nor shall the successful Applicant assign any monies due or to become due to him under any contract entered into with the City pursuant to these specifications, without prior written approval of the City.

5.5. MODIFICATION OF SERVICES AFTER CONTRACT APPROVAL

The City reserves the right to modify the services provided by the successful Applicant awarded a contract. Any modification and resulting changes in pricing shall be made by amendment to the contract by the successful Applicant and the City.

5.6. NEWS RELEASE

News releases pertaining to these Application specifications or the provisions to which they relate shall not be made without prior approval of the City and then only in coordination with the City.

5.7. MISCELLANEOUS

It shall be the responsibility of the Applicant to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Applicant agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Applicants are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At

Work for your hiring needs. Visit the Detroit At Work website for specific contact information regarding these opportunities.

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Revised 12/2/2025 Page 15 of 18

Applicant are encouraged to employ innovative approaches, including ethically and responsibly leveraging artificial intelligence and advanced technologies, to enhance goods delivery, services, and operational performance. Vendors using AI solutions will be asked to provide information on how the AI solution functions.

CHANGES TO FEDERAL REQUIREMENTS

The Applicant shall at all times comply with all applicable CDBG-DR Federal regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between the City and CDBG-DR, as they may be amended or promulgated from time to time during the term of this agreement. The Applicant’s failure to so comply shall constitute a material breach of this agreement.

ACCESS TO RECORDS AND REPORTS (All Subrecipients)

Applicants shall maintain full and complete Records reflecting all operations related to this

Agreement. The Records shall be subject to inspection, review, and audit by the City and the

Government-Grantor Agency. Such Records shall be maintained in accordance with generally accepted accounting and internal controls, and all federal, state, and local accounting principles and governmental accounting and financial reporting standards, as required under 2 C.F.R. 200, Subpart D, and 31 C.F.R. Part 35(Pandemic Relief Programs). All Records must be maintained for a duration no less than the later of (a) five (5) years after all CDBG-DR Funds have been expended or returned to the City and/or the Government-Grantor Agency, as the same may be extended by the Treasury, and (b) December 31, 2031.

The City and any Government-Grantor Agency providing funding under this Agreement shall have the right at any time without notice to examine and audit all Records and other supporting data of the Subrecipient as the City or any Government-Grantor Agency deems necessary.

The Subrecipient’s shall make all Records available for examination during normal business hours at its Detroit offices, if any, or alternatively at its facility nearest Detroit. The Subrecipient shall provide copies of all Records to the City or to any such Government-Grantor Agency upon request.

If in the course of such inspection the representative of the City or of another Government-

Grantor Agency should note any deficiencies in the performance of the Subrecipient agreed upon performance or record-keeping practices, such deficiencies will be reported to the

Subrecipient in writing. The Subrecipient agrees to promptly remedy and correct any such reported deficiencies within ten (10) days of notification.

Any costs disallowed as a result of an audit of the Records shall be repaid to the City by the

Subrecipient within thirty (30) days of notification or may be set off by the City against any funds due and owing the Subrecipient, provided, however, that the Subrecipient shall remain liable for any disallowed costs exceeding the amount of the setoff.

Each party shall pay its own audit costs. However, if the dollar amount of the total disallowed costs, if any, exceeds three percent (3%) of the dollar amount expended by the City pursuant to this Agreement through the date of such audit, the Subrecipient shall pay the City's audit costs.

Nothing contained in this Agreement shall be construed or permitted to operate as any restriction upon the powers granted to the Auditor General by the City Charter, including but not limited to the powers to audit all accounts chargeable against the City and to settle disputed claims.

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In accordance with 2 C.F.R. § 200.337 (a) “Records of non-Federal entities”, the Government-

Grantor Agency, Inspectors General, the Comptroller General of the United States, and the pass-through entity (including, but not limited to the City), or any of their authorized representatives, shall have the right of access to any documents, papers, or other records of the Subrecipient which are pertinent to the CDBG-DR Funds, in order to make audits, examinations, excerpts, and transcripts. The foregoing right also includes timely and reasonable access to the

Subrecipient’s personnel for the purpose of interview and discussion related to such documents.

The rights of access in this Section 36 are not limited to the required retention period set forth in

Section 36 but shall continue for such longer period as the Records are retained.

The Subrecipient shall, upon request by the City, provide to the City all data and information as necessary to allow the City to meet the City's reporting obligations to the Government-Grantor

Agency, including but not limited to data and information needed by the City for closeout submissions, if any, to the Government-Grantor Agency.

GEOGRAPHIC RESTRICTIONS

The Subrecipient agrees to refrain from using state or local geographic preferences, except those expressly mandated or encouraged by Federal statute, and as permitted by FTA [Acquisition of

Management, Architectural and Engineering Services 49 U.S.C. Section 5325 (d)].

5.8. OFFICE OF INSPECTOR GENERAL

5.8.1. In accordance with Section 2-106.6 of the City Charter, this Contract shall be voidable or rescindable at the discretion of the Mayor or Inspector General at any time if a Public Servant who is a party to the Contract has an interest in the Contract and fails to disclose such interest.

5.8.2. This Contract shall also be voidable or rescindable if a lobbyist or employee of the contracting party offers a prohibited gift, gratuity, honoraria or payment to a Public Servant in relation to the Contract.

5.8.3. A fine shall be assessed to the Contractor in the event of a violation of Section 2-106.6 of the

City Charter. If applicable, the actions of the Contractor, and its representative lobbyist or employee, shall be referred to the appropriate prosecuting authorities.

5.8.4. Pursuant to Section 7.5-306 of the City Charter, the Inspector General shall investigate any

Public Servant, City agency, program or official act, contractor and subcontractor providing goods and services to the City, business entity seeking contracts or certification of eligibility for City contracts and person seeking certification of eligibility for participation in any City program, either in response to a complaint or on the Inspector General’s own initiative in order to detect and prevent waste, abuse, fraud and corruption.

5.8.5. In accordance with Section 7.5-310 of the City Charter, it shall be the duty of every Public

Servant, contractor, subcontractor, and licensee of the City, and every applicant for certification of eligibility for a City contract or program, to cooperate with the Inspector

General in any investigation pursuant to Article 7.5, Chapter 3 of the City Charter.

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5.8.6. Any Public Servant who willfully and without justification or excuse obstructs an investigation of the Inspector General by withholding documents or testimony, is subject to forfeiture of office, discipline, debarment or any other applicable penalty.

5.8.7. As set forth in Section 7.5-308 of the City Charter, the Inspector General has a duty to report illegal acts. If the Inspector General has probable cause to believe that any Public Servant or any person doing or seeking to do business with the City has committed or is committing an illegal act, then the Inspector General shall promptly refer the matter to the appropriate prosecuting authorities.

For purposes of this Article: “Public Servant” means the Mayor, members of City Council, City Clerk, appointive officers, any member of a board, commission or other voting body established by either branch of City government or the City Charter, and any appointee, employee or individual who provides services to the City within or outside of its offices or facilities pursuant to a personal services contract.

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NOFA Attachments List

The following Attachments are available to download on the Supplier Portal.

Attachment A - Applicant Questionnaire

Attachment B - Application Introduction and Solution / Approach

Attachment C - Pricing

Attachment D - Forms, Affidavits and Documents