3-ITB 26-035 Specifications.pdf

Jackson County, Missouri Invitation to Bid No. 26-035

1.0 INTRODUCTION

1.1 Jackson County, Missouri is seeking a One-Time Bid for the furnishing of Forty-Four (44) AR-15 M4 Rifles – Daniel Defense DDM4V7-S (11.5”) with Axcess Trigger and Trade-In of Thirty-Four (34) Windham Weaponry SRC 16 M4 5.56 Rifles for use by the Sheriff’s Office.

1.2 Although exact usage cannot be determined, the County estimates it will spend $48,000 on Forty-Four (44) AR-15 M4 Rifles – Daniel Defense DDM4V7-S (11.5”) with Axcess Trigger and Trade-In of Thirty-Four (34) Windham Weaponry SRC 16 M4 5.56 Rifles.

1.3 Jackson County, Missouri Invitation to Bid No. 26-035 has a response deadline of 2:00 p.m., CDT on June 2, 2026.

1.4 Bids must be submitted electronically through the Jackson County Bonfire Portal at https://jacksongov.bonfirehub.com. Bids submitted by any other method will not be accepted.

1.5 Jackson County reserves the right to accept or reject any or all proposals

1.6 Jackson County reserves the right to split the contract award.

1.7 Jackson County reserves the right to request clarifications on any bid.

1.8 Jackson County reserves the right to add and/or delete locations as necessary.

2.0 QUESTION PROCEDURE

2.1 All Questions regarding this Invitation to Bid shall be communicated electronically through the Jackson County

Bonfire Portal via the Opportunity Q&A on the Invitation to Bid.

2.2 All questions must be received in the Bonfire Portal by 5:00 p.m., CDT on May 26, 2026.

2.3 All answers to questions will be published via Addenda/Amendment to the Invitation to Bid on the Jackson County

Bonfire Portal. Bonfire will only notify the Respondent(s) of questions answered and addendums issued if they have obtained this Invitation to Bid through Bonfire.

2.4 Respondents and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must follow this procedure. Bidders or their agents may not contact any other County staff regarding matters covered by this Invitation to Bid during the solicitation and evaluation process. Inappropriate contact is grounds for REJECTION of the Bidder’s submission.

3.0 BIDDING REQUIREMENTS

3.1 All work performed under this Contract shall be performed in the Greater Kansas City Metropolitan Area which is defined by the eight (8) County area of:

Cass County, MO Clay County, MO

Jackson County, MO Lafayette County, MO

Platte County, MO Ray County, MO

Johnson County, KS Wyandotte County, KS

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https://jacksongov.bonfirehub.com/

The Greater Kansas City Metropolitan area is defined by the eight (8) County area. If the Respondent is not located in the Greater Kansas City Metropolitan Area, documentation on company letterhead MUST BE submitted with your bid response detailing how your company would perform the work detailed herein.

3.2 Compliance with Responsible Bidder’s Ordinance: Compliance with Jackson County, Missouri Ordinance No. 5825 for Responsible Bidders may be required for this bid. Responsible Bidders Affidavit (included with the Purchasing Forms, Attachment A) must be read, completed, notarized and included with your bid response. Failure to attach the notarized form with your bid response may result in the REJECTION OF YOUR BID.

3.3 W-9 Form: The Successful Contractor must provide a complete IRS W-9 Form for this Contract.

3.4 Document Submittal: All documents listed herein the Required Submittal (Section 8.0) shall be submitted individually per the required document. Please do not submit bulk PDF documents of all the required documents for each individually required document.

3.5 If bid documents are obtained by the Respondent from a source other than Bonfire, it will be the Respondent’s responsibility to verify all pertinent information (i.e. Response deadline, question deadline, Intent to Bid deadline, Addendums) in the Bonfire Portal.

4.0 AWARD REQUIREMENTS

4.1 Certificate of Insurance: The Successful Contractor will be required to submit to the Purchasing Department a

Certificate of Insurance meeting or exceeding the positions of Item 15 “General Conditions” and Exhibit A included herein within ten (10) business days after receiving Notification of Award. The Certificate of Insurance must be received by the County prior to the commencement of any work on this contract.

4.2 Exempt Entity: Jackson County, Missouri is an exempt entity under Section 144.062 Revised Statutes of Missouri.

Upon the request of the Successful Respondent, Jackson County will issue a project specific Missouri State Sales Tax Exemption Certificate to the Successful Respondent and their named subcontractors to be utilized during the performance of this Contract. The certificate must be requested prior to the purchase of any goods, supplies, materials and/or equipment. Under no circumstances will this certificate be backdated to cover goods, supplies, materials, or equipment already purchased.

4.3 Other Licenses: The Successful Respondent must provide, upon written request, evidence of current required

Federal, State, and Local Occupational Licenses.

4.4 Insurance and indemnification: The Successful Respondent shall indemnify, defend and save harmless the County against all damages to persons and property which may arise out of the work included in the performance of this Contract, including all claims for personal injuries and property damage and all losses, costs, attorney’s fees or judgements which may arise out of any claims against the County. The Successful Respondent shall purchase and maintain as a minimum such insurance as described in Exhibit A of this Invitation to Bid. The Successful Respondent shall file with the County such Certificate of Insurance as described in Exhibit A and within the time specified in Exhibit A.

4.5 Dedicated email addresses: All Purchase Orders, Award Letters and other information will be issued to awarded Bidders via email. It is the Bidders’ responsibility to provide two (2) updated email addresses for their company with their bid. It shall also be the responsibility of the awarded Respondents to keep the County updated on any changes to their email addresses during the term of any resulting contract.

4.6 EXPERIENCE: The Successful Contractor must have a minimum of five (5) years’ experience in the work described in the specifications and list references showing contracts held by your company, providing the same services for other municipalities. References and years’ experience per the Statement of Contractor’s Qualifications document (Attachment A). NOTE: Do not list Jackson County,

4.7 Missouri as a reference here.

5.0 SPECIFICATIONS

5.1 Jackson County Sheriff’s Office is seeking bids for the purchase of forty-four (44) AR-15 M4 Rifles – Daniel

Defense DDM4V7-S (11.5”) rifle with Axcess Trigger and the trade-in of thirty-four (34) Windham Weaponry SRC 16 M4 5.56 rifles.

5.2 The specifications for the rifles to be purchased are as follows:

5.2.1 Barrel Material: 4150 Chrome Moly Vanadium

5.2.2 Barrel Type: Cold Hammer Forged

5.2.3 Barrel Profile: Government

5.2.4 Rifling Twist: 1:7”

5.2.5 Gas System Length: Carbine

5.2.6 Muzzle Device: Flash Suppressor

5.2.7 Overall Length: 27 7/8” – 31 1/4"

5.2.8 Weight (unloaded): 5.80 lbs.

5.2.9 Rail System: MFR 10.0

5.3 The features of the rifles to be purchased are as follows:

5.3.1 11.5” free-floating Government-profile barrel & Carbine length gas system for maneuverability.

5.3.2 Daniel Defense improved Flash Suppressor significantly reduces flash signature.

5.3.3 MFR 10.0 rail with M-LOK attachment technology provides weight savings and plenty of space for accessories.

5.4 The specifications for the trigger on the rifles to be purchased are as follows:

5.4.1 Curved, single stage

5.4.2 5 lb. pull weight – nonadjustable

5.4.3 Pre-installed springs (hammer, trigger, and disconnect) for ease of installation

5.4.4 G Force Metal Finishing provides a smooth finish for cast parts

5.4.5 Axcess Exclusive disconnect design

5.4.6 Trigger & Hammer are NP3 coated, while the disconnect has a black oxide finish

5.4.6.1 Creates a lubricated, low-friction surface

5.4.6.2 Corrosion and wear resistance

5.4.7 Entire trigger can be disassembled for cleaning

5.4.8 Designed for accuracy and repeatability

5.5 Axcess trigger must be installed on each rifle prior to delivery.

5.6 The specifications for the rifles to be traded in are as follows:

5.6.1 Model: R16M4FTT

5.6.2 Caliber: .223 Rem. / 5.56mm NATO

5.6.3 Type: Rifle

5.6.4 Action: Semi-Automatic Gas Impingement System

5.6.5 Capacity: 30+1 (accepts all std. sizes)

5.6.6 Safety: Manual Lever with Indicator Markings Both Sides of Receiver

5.6.7 Receiver: M4A4 Type Flat Top Upper Receiver

5.6.8 Receiver Material: Forged 7075 T6 Aircraft Aluminum with Aluminum Trigger Guard

5.6.9 Receiver Finish: Hard coat Black Anodize Finish

5.6.10 Barrel: 16” M4 Profile Chrome Lined with A2 Flash Suppressor

5.6.11 Barrel Material: Chrome Vanadium 4150 Steel

5.6.12 Rifling: Lands & Grooves – 1 Turn in 9” – Right Hand Twist

5.6.13 Stock: 6 Position Telescoping Buttstock with Windham Weaponry Logo

5.6.14 Forend / Pistol Grip: M4 Double Heat Shield Handguards / Black Phenolic Plastic Grip

5.6.15 Rear Sight: None – Ready for optics or other type accessory sights

5.6.16 Front Sight: None – RFS Picatinny Rail Gas Block – Ready for accessory sights

5.6.17 Packaging: Hard Plastic Gun Case

5.7 The rifles to be traded in have had approximately 8,000 rounds expended through each of them and are listed as follows:

Asset Description Model Year Make/Model

Serial Number

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW253327

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW253719

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254144

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254145

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254146

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254147

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254148

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254149

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254151

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254152

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254153

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254154

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254155

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254156

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254157

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254158

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254160

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254162

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254163

Asset Description Model Year Make/Model

Serial Number

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254164

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254165

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254166

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254168

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254170

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254171

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254173

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254178

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254179

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254181

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254184

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254187

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254189

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254193

Windham Weaponry SRC 16 M4 5.56 Rifle 2018

WWI-

R16M4FTT WW254194

5.8 RESPONDENT MUST HAVE A CURRENT FEDERAL FIREARM’S DEALER LICENSE

5.9 Local respondents preferred but not required.

5.10 Safety requirements – All items proposed must comply with current applicable safety or regulatory standards or codes.

5.11 Deviation from Industry Standard – Deviations from industry standards must be identified with an explanation of how the equipment, products and services will provide equivalent function, coverage, performance, and/or related services.

5.12 New Equipment and Products – Proposed equipment and products must be for new current model; however, respondent may offer certain close-out equipment or products if it is specifically noted in the Exhibit – F Bidder’s Exceptions.

5.13 Delivered and operational – Unless clearly noted in the proposal, equipment and products must be delivered to the

Participating Entity as operational.

5.14 Warranty – All equipment, products, supplies and services must be covered by a warranty that is the industry standard or better.

6.0 EVALUATION PROCESS

6.1 All bids that are responsive to the General Conditions, Specifications, and other provisions of this Invitation to Bid will be evaluated.

6.2 An Evaluation Committee made up of Jackson County, Missouri Personnel will evaluate bids and make recommendations.

6.3 Jackson County, Missouri shall be the sole judge of the bids submitted, and its decisions shall be final.

7.0 ATTACHMENTS

7.1 Attachment A – Purchasing Forms to be downloaded, filled out and submitted with bid:

7.1.1 Affidavit

7.1.2 Certificate of Compliance Instructions

7.1.3 Statement of Contractor’s Qualifications

7.1.4 Acknowledgment of Receipt of Addenda

7.1.5 Attachment 1 – Bidder’s Quotation Sheet

7.1.6 Exhibit F – Bidder’s Exceptions

7.2 Attachment B – General Purchasing Information to be downloaded and ready prior to submitting your bid:

7.2.1 General Terms and Conditions

7.2.2 Exhibit A – Insurance

8.0 REQUIRED SUBMITTALS

8.1 The following information and/or forms MUST be submitted with your response to this Invitation to Bid:

8.1.1 Affidavit

8.1.2 Copy of Certificate of Compliance

8.1.3 Statement of Contractor’s Qualifications

8.1.4 Acknowledgement of Receipt of Addenda

8.1.5 Exhibit F – Bidder’s Exceptions

8.1.6 Greater Kansas City Metropolitan Area Information Memo (see Section 3.1)

8.1.7 Two (2) Dedicated Email Addresses (see Section 4.5)

8.1.8 Copy of Supplier W9 Form (Section 3.3)

8.1.9 Attachment 1 – Bidder’s Quotation Sheet

8.2 Failure to include any of the items listed in this Section may result in the REJECTION of your submitted bid.