298-FY26-HR-RFP-EAP2026_Advertisement.pdf
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- Attached to
- Employee Assistance Program Provider
- Solicitation number
- 298-FY26-HR-RFP-EAP2026
- Issued by
- Buncombe County, North Carolina
About this file
The document is a Request for Proposals (RFP) issued by the City of Asheville, North Carolina for an Employee Assistance Program (EAP) Provider. The project, identified by number 298-FY26-HR-RFP-EAP2026, seeks qualified providers to deliver an employee assistance program. The RFP was issued on September 26, 2025, with a pre-proposal meeting scheduled for October 6, 2025, at 10:00am EDT. Potential vendors can submit questions until October 10, 2025, and any addenda will be published by October 15, 2025. The final proposal submission deadline is October 24, 2025, at 5:00pm EDT, with all documents to be submitted through the city's procurement website.
The RFP includes specific requirements for business inclusion, with an emphasis on encouraging women and minority-owned businesses (MWBEs) to participate in the bidding process. Proposers are invited to demonstrate MWBE certification and are encouraged to become certified with the City of Asheville's ABI Office. The city has a drug-free workplace policy, and prospective contractors must certify compliance with workplace substance regulations. Additionally, the RFP notes a policy prohibiting contracts with firms delinquent on ad valorem taxes to the City of Asheville, and all proposals must be submitted on the provided form.
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| File | Type | Posted |
|---|---|---|
| Addendum_298-FY26-HR-RFP-EAP2026.pdf |
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Advertisement for Request for Proposals
Project Name: Employee Assistance Program Provider Project Number: 298-FY26-HR-RFP-EAP2026
Pursuant to the City of Asheville's Procurement, Purchasing and Contracting Policy, Proposals will be received by the City of Asheville for the following:
Description of Work:
Soliciting qualified providers for the City of Asheville’s employee assistance program.
Proposal Schedule:
RFP Issued: September 26, 2025
Pre-Proposal Meeting (Optional):
October 6, 2025, 10:00am EDT Meeting ID meet.google.com/rqu-oifj-vjc Phone Numbers
(US)+1 256-510-1829
PIN: 881 912 309#
Questions Deadline: October 10, 2025 5:00pm EDT
Addendum: October 15, 2025 5:00pm EDT
Deadline for Proposal Submittals: October 24, 2025, 5:00pm EDT
Pre-Proposal Meeting attendance is highly encouraged but not mandatory.
Proposal Documents:
This Request for Proposals (RFP) is posted on the City procurement website at www.ashevillenc.gov/bids. This is the official source of this solicitation. All updates to this solicitation shall come in the form of published addenda and shall be published to the same location. The City will not be responsible for full or partial sets of RFP Documents including any addendum obtained from any other source.
The City of Asheville reserves the right to reject any or all proposals and to waive informalities.
Information:
All questions concerning this Request for Proposal (RFP) should be submitted via email to:
Larisa Lowman, Project Manager hrproposals@ashevillenc.gov https://meet.google.com/rqu-oifj-vjc?hs=122&authuser=0 http://www.ashevillenc.gov/bids http://www.ashevillenc.gov/Bids
Asheville Business Inclusion Policy: The City of Asheville has adopted the Asheville Business Inclusion Policy to encourage women and minority businesses' participation in the public bidding process. The purpose of this outreach effort is to increase the likelihood of availability and utilization of MWBEs in the award of contracts. Proposers are hereby notified that this RFP is subject to that Policy's provisions. Questions regarding the Asheville Business Inclusion Policy may be directed , Office of Economic Development, City of Asheville, Post Office Box 7148, Asheville, NC 28802-7148 or by phone at (828) 259-8050 or by email abi@ashevillenc.gov.
Proposers are invited to show proof of MWBE status, to include NC Office of Historically Underutilized Businesses or other MWBE certifications. If not already certified with the ABI Office at the City of Asheville, proposers are further invited to become certified with the City of Asheville as an MWBE vendor. Please use this link: ABI Certifications
It is the Policy of the City to (1) provide minorities and women an equal opportunity to participate in all aspects of its contracting and procurement programs and (2) to prohibit any and all discrimination against persons or businesses in pursuit of these opportunities.
Drug Free Workplace: The City of Asheville is a drug-free workplace employer. By submitting this bid, the prospective contractor certifies that if awarded the contract, they and their subcontractors shall comply with the following:
The City requires contractors/vendors entering into a contract with the City to provide a drug-free workplace in the performance of said contract. The contractor, upon execution of the contract, certifies that it will provide a drug-free workplace during the performance of the work on this contract. The contractor agrees to do the following:
Notify employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in the workplace and specify the actions that will be taken for violations of such prohibitions. Responsive actions should be appropriate and sufficient to address and remediate any violations of this requirement.
Miscellaneous Requirements of the Proposal:
● Prospective Contractors are notified of a City policy that prohibits contracting with persons or firms who are delinquent in the payment of ad valorem taxes owed to the City of Asheville.
● All proposals must be submitted on the form provided.
- End -https://asheville.seamlessdocs.com/f/CityofAshevilleCertifications
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