Addabbo SOW Revised Amendment 1 11082019.docx

Contents

The Social Security Administration requires a qualified Contractor to provide the services related to the Facilities Maintenance functions of the day-to-day operation of the Joseph P. Addabbo Federal Building located at 155-10 Jamaica Avenue, Jamaica, New York, 11432. The Contractor shall perform facility operations and maintenance functions, 24 hours/7 days/365 days a year and all day-to-day operation of the Joseph P. Addabbo Federal Building. The Contractor shall perform all maintenance and repairs or replacements to all real property installed equipment (RPIE). This includes the maintenance of all air-conditioning and heating equipment, plumbing equipment, sprinkler equipment, elevators, cafeteria equipment, security equipment, fire alarm equipment, energy management computer system, card access equipment, automated mail distribution system, automatic lighting systems, (computer controlled) auditorium dimming equipment, building lighting, electrical service, PV solar equipment, and all associated equipment. In addition, the Contractor must perform all necessary daily tours, service calls, repairs, preventive maintenance, etc.

B.1 BUILDING STATISTICS

The facility encompasses a total of 900,000 square feet, of which 650,000 square feet is occupiable.

Total Number of Building Occupants …….………1500 Building Height..................................................... 187 ft.

Corridors...................................................... 24,200 sq. ft.

Main Lobbies and Entrances........................ 19,669 sq. ft.

Library Space and General Office...............409,727 sq. ft.

Storage Space............................................. 10,584 sq. ft.

Garage and Ramps..................................... 18,412 sq. ft.

Auditorium......................................................1,217 sq. ft.

Passenger Elevators............................................. 13 total Freight Elevators................................................... 2 total Handicap Lift………………………..…………... 1 total Toilets.................................................................. 50 each Windows (exterior)....................................... ... 990 each Stairways...........................................................96 flights Fluorescent lights (F28 T8- 1, 2 & 3lamp)..…...…. 7328 Metal halide lights (50-250 watt; exterior Garage, and lobby). …………… Stairwell fixtures w/battery back up . …….……….. 185 Compact fluorescent bulbs (23-48 watt). …..……... 135 LED lighting throughout building…………….... …150 Ceiling mounted lighting sensors …………....…. .. 650 Office occupancy sensors …………………..….… . 60 Roof P/V panels 80KW……………… ….….92 panels

B.2 DEFINITIONS

B.2.1 Acceptance

“Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

B.2.2 Acts of God

These are unanticipated grave natural disasters or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

B.2.3 Additional Services

“Additional services” are services that the Contractor will provide at an additional cost to the Government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services. The CO, or their designee, will issue a separate delivery order before work may proceed.

B.2.4 Advanced Meters

“Advanced meters” are those that have the capability to measure and record interval data (at least hourly for electricity), and communicate the data to a remote location in a format that can be easily integrated into an advanced metering system.

B.2.5 Advanced Metering Systems

A system that collects time-differentiated energy usage data from either advanced meters via a network system on an on-request or defined schedule basis. The system is capable of providing usage information on at least a daily basis and can support desired features and functionality related to energy use management, procurement, and operations, U.S. Department of Energy, EERE: Guidance for Electric Metering in Federal Buildings (https://www.energy.gov/sites/prod/files/2014/11/f19/metering_guidance.pdf),(November , 2014).

B.2.6 Approval

“Approval” means the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements.

B.2.7 Architectural and Structural

“Architectural and structural” systems include all building structure, envelope, building improvements and finishes, and site improvements (e.g., paving, walkways, asphalt, etc.) to the property line.

B.2.8 Basic Services

The “basic services” of the contract consist of the recurring contract requirements for which the Contractor is paid at a base price, i.e., the requirements established by the contract statement of work and related general and administrative requirements that do not contain provisions for separate reimbursement. Indefinite Quantity requirements (Additional Services, and Reimbursable Repairs) are requirements outside of Basic Services, for which payment is made on a case-by-case basis.

B.2.9 Building Automation System

The “building automation system” (BAS) is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global controllers, instrumentation, networking infrastructure, computers and peripherals, software, programming, database files, and licenses. The existing BAS is maintained by Tri-Star.

B.2.10 Building Management Support Services

“Building management support services” (BMSS) is additional labor that is performed at the request of the agency at no additional cost to the Government (i.e., they are part of basic services). The Contractor may also have to provide materials to complete the request. BMSS is treated as a Service Call and is included in the Basic Operations and Maintenance month price. During normal duty hours minor tasks related to routine, day-to-day operational requirements requested by the Government which will consist of, but not be limited to: making door keys; changing locks; hanging pictures, maps and bulletin boards; trimming door bases; assisting in project reviews and inspections, and other similar functions as directed. BMSS shall be accomplished in the same timeframe as routine service calls unless otherwise directed by the CO or their designee.

B.2.11 Building Operating Plan

The “building operating plan” is a mandatory plan that the Contractor prepares for Government approval that describes the Contractor’s program for operating and maintaining the building, to include both normal circumstances and contingencies.

B.2.12 Commissioning

A practice used to optimize and verify performance of fundamental building systems.

B.2.13 Ongoing Commissioning

The practice of optimizing system performance by continuing to fine-tune equipment so it will result in actively preventing problems for the lifetime of the building. SSA’s Ongoing Commissioning efforts will focus on maintaining the facility in the optimized state resulting from TBC and Re/Retro Commissioning efforts. SSA will achieve this through its relationship with its service providers (Operations and Maintenance/Custodial/ Repair and Alterations/IT/Utilities) and the use of technology (networked systems/ Advanced Meters/Smart Buildings).

B.2.14 Computerized Maintenance Management System

A “computerized maintenance management system” (CMMS) is a database and application software package that automates the operations, maintenance, and repairs record keeping requirements. A CMMS is designed to enhance efficiency and effectiveness of maintenance activities. Typical features include planning, scheduling and monitoring of work orders and maintenance needs.

B.2.15 Consumable Parts

“Consumable parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and shall be disposed of properly. Examples include, but are not limited to: oil, grease, belts, filters, ballasts, lamps, etc. The Contractor is responsible for any consumables used during day-to-day operation of a generator, i.e., exercising the generator, testing, etc. If the contractor causes the generator to be inoperable due to its negligence, the contractor shall be liable for the full cost of refueling, any other provisions notwithstanding.

B.2.16 Contracting Officer

The Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to authorized Government representatives.

B.2.17 Contracting Officer's Representative

The Contracting Officer’s Representative (COR) shall be appointed by letter from the CO. CORs will be the primary Government representatives for the administration of the contract, shall have proper training and experience in inspecting contracts, but will not have the authority to modify the contract.

B.2.18 Contractor

“Contractor” as used in this document refers to the company or firm awarded this contract.

B.2.19 Contractor’s Other Than Normal Working/Duty Hours

Hours other than those identified as Normal Working Hours.

B.2.20 Controls and Control System

A “control system” is any low-voltage control, communication and monitoring system, including but not limited to stand alone devices, field and global controllers; instrumentation; networking infrastructure; computers and peripherals; software; programming; database files; and licenses. Examples are the BAS, AMS, and lighting control systems. Fire protection systems and security systems are excluded from this definition for purposes of this contract and are defined separately. Gateway devices and mapping software and files for data interchange between a control system and a fire protection or security system are considered part of the control system.

B.2.21 Defective Service

A unit of service that does not conform with specified contract requirements.

B.2.22 Emergency

The term “Emergency” includes bombings, and bomb threats, civil disturbances, fires, explosions, electrical failure, loss of water pressure, building flooding, sanitary and sewer line stoppage, chemical and gas leaks, medical emergencies, hurricanes, tornadoes, floods, and earthquakes. The term does not apply to civil defense matters such as potential or actual enemy attacks.

B.2.23 Emergency Callback

An “emergency callback” is a Service Call or other request for service placed outside of normal working hours and of such a nature that response cannot wait for the resumption of the next day’s normal working hours.

B.2.24 Environmentally Sustainable

Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, products and chemicals, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service. Attributes of environmentally sustainable products include those that are energy efficient, water-efficient, biodegradable, environmentally preferable, non-ozone depleting, contain recycle content, non or less toxic, EPA-designated and bio-based.

B.2.25 Existing Deficiency List Report

The “existing deficiency list report” or “existing deficiency list” is a list of deficiencies that may exist in the equipment and systems covered by this performance work statement, as well as the Contractor's itemized price (including, but not limited to, labor, materials, overhead, and profit) for correcting each deficiency.

B.2.26 Exterior

This includes entrances; landings; steps; sidewalks; parking areas; arcades; courts; planters; lawns; irrigation systems; fountains; security bollards; gates; fences; flagpoles; building- mounted, pole, and ground lighting; etc. located adjacent to the facility extending to the legal property line.

B.2.27 Fire Protection and Life Safety Systems

“Fire protection and life safety systems “ are systems and equipment installed in the building to (1) detect fire and products of combustion, (2) notify building occupants and emergency responders, (3) initiate smoke control systems (4) initiate fire suppression systems, (5) control or suppress fires and (6) facilitate or enhance emergency egress. These systems also may communicate with other major building systems for fire and smoke control, elevator recall, and utilities control. Life safety systems and equipment includes emergency lighting, exit signage, special egress door locking arrangements, and exit stair markings.

B.2.28 Guiding Principles for Sustainable Existing Buildings

A practice of using processes that is environmentally responsible and resource-efficient throughout a building's life cycle. The goal is to minimize and offset consumption of energy, water, and other resources and to eliminate all waste and pollution in building operations and activities. The result is to reduce the environmental impact of the Federal Government, which will expand and complement the building design economy, utility, durability, and comfort. The common objective is to reduce the overall impact of the building environment on human health and the natural environment by:

(a) Improving energy efficiency and reductions in greenhouse gas emissions.

(b) Reducing water consumption intensity.

(c) Acquiring green products and services.

(d) Implementing pollution prevention measure, including reduction or elimination of the use of toxic and hazardous chemicals and materials.

(e) Implementing cost-effective waste prevention and recycling programs.

(f) Increasing diversion of solid waste.

B.2.29 GSA Green Purchasing Program

The GSA Green Purchasing Program (GPP) specifies requirements to promote the purchase of environmentally sustainable products and services. Key Sustainable Product (KSP) Standards are those categories of products that the Government’s Contractor uses most frequently in the delivery of operations and maintenance facilities related services. The KSP standards are the minimal attributes that the KSPs shall meet. Use of the KSP’s in this contract is mandatory.

B.2.30 Indefinite Quantity

“Indefinite quantity” provisions permit the Government to order work, in addition to the basic services, and upon acceptance permit additional payment to the Contractor.

B.2.31 Maintenance Repair

Work required preventing a breakdown of a piece of equipment or system, or put equipment or systems back in service after a breakdown or failure.

B.2.32 Real Property Installed Equipment (RPIE)

Those items of Government-owned or leased accessory equipment, apparatus and fixtures that are essential to the function of the real property and are permanently attached to, integrated into, or on Government-owned or leased property. Also called Installed Building Equipment (IBE), or Installed Building Assets.

B.2.33 Modification of Contract

“Modification” is a bilateral or unilateral change in the terms of a contract.

B.2.34 Negligence

“Negligence” is the failure to use due care under the circumstances. It is the doing of some act, which a person of ordinary prudence would not have done under similar circumstances or failure to do what a person of ordinary prudence would have done under similar circumstances.

B.2.35 Non-Reimbursable Repair

A “non-reimbursable repair” is a repair that is the Contractor’s responsibility with no additional reimbursement from the Government.

B.2.36 Normal Working Hours/Normal Operating Hours

The normal working hours for the Addabbo Federal Building are 6:00 a.m. to 6:00 p.m. Monday through Friday, and 6:00 a.m. to 6:00 p.m. Saturdays and Sundays, excluding Federal holidays.

(a) Normal Working Hours

"Normal Working Hours" are those hours on each official Federal workday during which the building occupants and/or the public will be in the building(s) and the Contractor must operate some or all of the building mechanical equipment and systems to achieve and maintain the environmental conditions. It should be noted that this building requires services 24 hours per day, 7 days a week, 365 days per year.

Unless otherwise specified, Federal holidays are excluded.

(b) Normal Operating Hours

(1) "Normal Operating Hours" are those hours on each official Federal workday during which the Contractor must operate some or all of the building mechanical equipment and systems to achieve and maintain the environmental conditions for "Normal Working Hours".

(2) Actual equipment starting and stopping times may be varied on a daily basis to suit local weather conditions and/or altered working hours (i.e. overtime by SSA personnel). Starting and stopping times may be controlled either manually or with automatic devices designed for that purpose.

B.2.37 Occupant Emergency Plan

The lead agency in each building is responsible for development and enforcement of the building’s “Occupant Emergency Plan” (OEP). The OEP details what the building occupants shall do in case of an emergency. The plan identifies floor wardens, shelter in place locations etc.

B.2.38 Open Systems

An “open systems” solution is based on industry standard open protocols. This environment and solution is typically designed, procured, installed and maintained in a manner that provides the building owner with as many competitive configuration options as possible while maintaining the integrity of the supported manufacture system. The solution must be procured and installed so that the result delivers device level interoperability amongst different manufactures residing on a common network. In addition, the solution must be maintained with no future need for the original (installing) Contractor. Additions, modifications, and retrofits can easily, without significant additional cost, be made to the system without dependence on the original installing Contractor nor require substantial engineering or other technical development. Contractors shall specify Open Systems solutions where feasible and reasonably possible.

B.2.39 Operations

“Operations” is the continual process of using building equipment systems to accomplish their function, optimize building performance, and improve energy efficiency. Operations includes all activities associated with the routine, day-to-day use, support and maintenance of a building or physical asset; inclusive of administration, normal/routine maintenance, fire protection services, analysis of requirements and systems capabilities. Operating controls and control systems, responding to Service Calls, touring and observing equipment performance and condition, adjusting equipment, identifying needed maintenance and repairs to equipment, and maintaining lubrication and chemical treatments, etc. Operational activities may involve some routine maintenance and minor repair work that are incidental to operations but they do not include any significant amount of maintenance or repair work that would be included as a separate budget item.

B.2.40 Performance Based Service Contracting

The procurement strategy that seeks to issue technical requirements that set forth outcomes for performance instead of specific requirements on how to perform the service. This strategy shifts the risk of performance to the Contractor by allowing the Contractor to design the methods of achieving desired results as defined by the performance quality standards established by the Government.

B.2.41 Predictive Maintenance

“Predictive maintenance” is a program of maintenance activities in which scheduling of maintenance derives from monitoring the operating condition, or changes in the operating condition, of equipment being maintained.

B.2.42 Preventive Maintenance (Scheduled and Unscheduled)

A planned, controlled program of periodic inspection, adjustment, cleaning, lubrication and/or selective parts replacement of components, and minor repair, as well as performance testing and analysis intended to maximize the reliability, performance, and lifecycle of building systems, equipment, etc. Preventive maintenance consists of many checkpoint activities on items that if disabled, may interfere with an essential installation operation, endanger life or property, or involve high cost or long lead time for replacement. “Scheduled preventive maintenance” is a program of maintenance activities performed based on a fixed schedule or on equipment runtimes. “Unscheduled preventive maintenance” is all work performed including adjustments and procedures necessary to sustain the proper operation of all building equipment and systems pending a scheduled procedure.

B.2.43 Product Preference

Use of “environmentally sustainable” products is mandatory for performance of this contract. As such, products identified as “environmentally sustainable” will be selected over those that do not carry such designations. The following factors should be considered when selecting products: environmental performance, cost performance, bio-based, recycled content, biodegradability, technical performance, and availability.

B.2.44 Quality Assurance Surveillance Plan

The Quality Assurance Surveillance Plan (QASP) is the Government’s surveillance method of monitoring and evaluating the Contractor's performance under a Performance Based Statement of Work (PBSOW).

B.2.45 Quality Control Plan

The Quality Control Plan (QCP) is the Contractor’s complete written system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. Preparation of this document is the responsibility of the Contractor.

B.2.46 Repair

A “repair” is an act of restoring inoperable, dysfunctional or deteriorated equipment, systems, or material to a fully functional, non-deteriorated state. Repairs usually involve some combination of labor and replacement parts, components or materials.

B.2.47 Reimbursable Repair

A “reimbursable repair” is a repair that is reimbursable to the Contractor, in whole or in part, in accordance with the provisions in this document.

B.2.48 Sequence of Operations

A “sequence of operations” is the control logic used to operate a system normally put into effect through a control program.

B.2.49 Service Call

A “Service Call” is a response to a SSA, occupant, or agency request or a response to an observation that some equipment, system or material covered by the contract is inoperable, dysfunctional, deteriorated, or not within normal operating parameters, or that performance standard of the contract is not being met. Service Call response involves analysis of the problem and adjustment of operating or monitoring controls or other immediate corrective action. A requirement to perform a repair may result from the analysis stage of a Service Call. Service Calls may be generated automatically from interfaces to BAS or diagnostic software.

Amendment 1 B.2.50 Standard Services

Standard services are defined as all services that are included in the monthly price or as defined in the Contract document. Prices are to include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management.

B.2.51 Stewardship

The act of stewardship is to take the responsibility for managing, conducting or supervising the quality, state or condition of a commercial building. A Stewardship program in addition to caring for the building, its occupants and visitors includes among other things a sense of shared responsibility, occupant participation and communications amongst building management, operations and maintenance personnel, cleaning personnel, occupants, is the Contractors and others who have an impact on/in the building.

B.2.52 Supervisor, On-site

The term “on-site supervisor” means a person designated in writing by the Contractor who has authority to act for the contract on a day-to-day basis at the work site.

B.2.53 Tour

A “tour” is generally a scheduled walkthrough of equipment rooms and installations including computer rooms, restrooms, etc. by Contractor operating personnel ensuring that equipment is running properly, ensuring that equipment rooms are in good order and without safety hazards, and making any necessary adjustments to operating controls or to lubricate equipment. A tour may also involve a combination of such physical visits in addition to using automated systems for the monitoring of equipment and systems. Equipment log sheets are a part of the tour plan/program. All tours are "inspection" work orders in the CMMS and will comply with all work order requirements, B.2.54 Vertical Transportation Systems

“Vertical transportation systems” include elevators, escalators, dumbwaiters, lifts, light maintenance scaffolding and davit system, etc.

B.2.55 Watch

A “watch” involves performing certain tasks required for the operation of the HVAC equipment (central systems over 300 tons), boilers, compressors, and related equipment in a centralized location. Watches include, but are not limited to starting equipment, checking at designated intervals all operating equipment in the area, recording readings, shifting equipment and loads, making adjustments at the central control center, taking water samples, making tests, and adding chemicals as required.

B.3 OBJECTIVES

The primary objectives of this Statement of Work are:

· To maximize the life expectancy of all building equipment and hardware.

· To ensure the reliability and performance of building equipment and hardware.

· To ensure the timely and accurate response to work order requests.

· To ensure optimum energy efficiency of building equipment and operations.

· operations.

B.4 BASIC SERVICES

The Contractor shall furnish all labor, supervision, materials and equipment necessary for the Joseph P. Addabbo Federal Building including scheduled and unscheduled preventative maintenance.

B.5 CONTRACTOR'S GENERAL RESPONSIBILITIES

The Contractor shall:

a) Provide 24-hour per day on-site coverage, 7 days a week, 365 days a year by a shift-operating engineer.

b) Provide repairs and emergency services as needed;

c) Provide additional services as needed (expansions to system, installing new equipment, etc.).

d) Furnish all supplies, uniforms, materials, repair or replacement parts, tools, equipment, and labor necessary to efficiently and satisfactorily perform the work specified in this contract, except as otherwise specified herein;

e) Provide all preventive maintenance on equipment covered by the contract;

f) Maintain a 10% stock of expendable supplies on-site including, but not limited to: grease, lubricating oil, all air filters, plumbing parts, fluorescent / LED lamps, Metal Halide lamps, incandescent lamps, fuses, paints, and wiping rags, etc.

g) The Contractor shall maintain an accurate running inventory in an electronic access database that is subject to Government inspection at any time. Failure to maintain the required inventory of supplies may result in the Government withholding contract payments in accordance with contract clauses

h) Provide a means of communication for use in making and receiving calls into or out of the building. The Contractor shall, not later than five (5) Government workdays after the start of contract performance, provide the Contracting Officer’s Representative (COR) (or his/her designee) with the number (or numbers) of this means of communication.

i) The Contractor shall, not later than five (5) Government workdays after the start of contract performance, provide the COR with a telephone number (or numbers) other than that required by (g) above, which the Government may use at any time to immediately and directly contact either the Contractor and/or the onsite supervisor.

j) By the end of the business day, notify the COR of any change in the telephone number(s). An answering machine or answering service and a "beeper" system may not be substituted for the communication systems.

k) Provide transportation for pick-up of emergency and day-to-day parts and materials.

l) Ensure that all personnel are fully trained and qualified to work on basic or unique equipment, including making repairs or troubleshooting for problems which may affect the operation of the building.

m) Ensure that all program requirements have been met.

n) Assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on his part or that of his employees or Subcontractors, which results in illness, injury or death.

B.6 ON-SITE REQUIREMENTS

Contractor personnel shall be on-site as follows. The Contractor is required to assume full responsibility for the on-site requirements.

a) A Shift Operating Engineer (Watch Engineer) shall be on site 24 hours a day, 7 days a week, and 365 days per year. The Shift Operating Engineer shall also be certified as a Building Management Computer System Operator.

b) Throughout the year, there are six outage periods, which will be determined by Building Management and Baltimore Operation Management. During these periods, SSA requires the presence of the elevator mechanic and senior engineer, and all necessary staff to assist the COR in whatever tasks he determines are prescribed for that period.

c) An Elevator Mechanic shall be on the premises 10 hours per day, 5 days a week, Monday through Friday excluding Federal holidays between the hours of 6:00 a.m. to 4:00 p.m. In addition, the Contractor shall have a qualified technician on call 24 hours a day, seven days per week, and 365 days per year for any type of emergency.

d) The Project Manager and/or the Chief Engineer shall be present between the hours of 6:00 a.m. to 6:00 p.m., Monday through Friday, excluding Federal holidays. In no event shall the Project Manager and the Chief Engineer work the same shift, though they may overlap. In the event that the Project Manager is on vacation, or out sick contract management must assign in advance to have someone onsite to fill-in. The Delegated Acting Project Manager cannot be bargaining unit employees.

e) 24 hours a day each shift shall have two mechanics and two apprentices to respond to service calls, for emergencies and to perform routine maintenance and repairs.

f) The Contractor shall provide an on-site Mechanic/Automatic Mail Distribution System (AMDS) Technician, from 6:00 a.m. to 4:00 p.m. weekdays, Monday through Friday, excluding Federal holidays. Personnel will perform service calls, emergencies, or perform routine preventive maintenance on the AMDS, and all building systems at weekly, bi-weekly, monthly, quarterly, and at annual intervals.

Amendment 1

g) Notwithstanding the requirements of (d) above, the Contractor shall ensure that there is adequate coverage at the facility during the normal work hours.

NOTICE: The Contractor is advised that the "On-Site" hours specified above DOES NOT represent all the time needed to successfully perform all the building operation and maintenance services specified herein. The Contractor is required to have the proper number of personnel on site daily to insure all contract obligations are met in a timely manner.

h) The Contractor shall provide the COR with a roster of the employees and their assigned work shifts within three Government workdays following the start of contract performance.

B.7 SUPERVISION OF CONTRACT WORK

a) The Contractor shall ensure that all contract work is supervised by an on-site Project Manager and/or Chief Engineer, as indicated in (b), (c) and (d) below:

b) Designate the Project Manager and/or the Chief Engineer as the on-site supervisors for the hours of 6:00 a.m. to 6:00 p.m. Monday – Friday.

c) Designate the shift operating engineer as the on-site supervisor for the hours of 6:00 p.m. to 6:00 a.m. Monday – Friday

d) Ensure from 6:00pm Friday through 6:00am Monday, the shift engineer is the on-site supervisor unless the Project Manager or Chief Engineer is on-site.

e) The Fire Safety Director and Deputy Fire Safety Director shall be on-site from 6:00 am to 6:00 pm Monday – Sunday as required by applicable Fire code, regulation, or law.

f) The Fire Evacuation Supervisors are required to be on-site from 6:00 pm to 6:00 am Monday – Sunday. This includes Federal holidays or when Fire Safety Directors are not required to be on site as required by Fire code, regulation or law.

g) The Contractor shall have a supervisor, designated in writing, on-site at all times when work is being performed under this contract. The onsite supervisor shall have the full authority to act for the Contractor and to receive notices, reports or other communications from the COR.

h) Neither SSA employees nor other Government employees are authorized to exercise either direct or indirect supervision over, or provide direction to, the Contractor's employees.

i) Failure of the Contractor to provide the required supervisory coverage may result in deductions being made from the monthly service invoice.

B.8 BUILDING COMPUTER MANAGEMENT SYSTEM

The Contractor shall be responsible for the Building Computer Management System (BCMS) This system is for the control of interior climate and temperatures, the system is a Tritium based platform, comprised of a P.C. -based Building Management System (BMS), using open protocol system. Periodic maintenance shall include P.C. system plus auxiliary equipment, including event printers and Stand-alone Control Units (SCU’s), and periodic software upgrades and if needed for sever replacement.

The Contractor shall maintain a full service contract with the BMS System Manufacturer or a manufacturer-authorized maintenance contractor. Technicians trained and certified by the BMS system manufacturer or manufacturer-authorized maintenance contractor shall perform all PM. NO substitutions will be permitted. The Contractor shall provide services from a manufacturer representative for tie-in to the BCS and Jace panels, with points and graphics displays of any newly installed system or equipment.

The Contractor shall be responsible for all upgrades, updates, and changes on the computer software. The software manufacturer shall make all upgrades, updates, and changes so that the system’s integrity will not be violated. The Contractor shall make all upgrades, updates, and changes within 45 calendar days of manufacturer’s notification. A qualified technician shall do all work. The Contractor shall maintain an activity record of all computer upgrades, updates, changes and shall note all such activity on the required monthly report. An upgrade of the operating system to Windows 10 was completed in August 2019. When upgrades, updates, and changes occur, the Contractor shall install a complete backup of all the systems.

Responsibilities of the Building Computer Management System Operator

The Contractor shall maintain, operate and monitor the building computer system. This shall include the following: providing continuous operating coverage; providing all replacement parts for any repairs, performing routine preventive maintenance services; making all repairs, and responding to emergency calls. The Contractor shall also provide all software upgrades and sever replacement, ribbons, disks, boards, etc., for the system including providing a qualified Building Management Computer System Operator.

The Building Computer Management System Operator shall:

· Perform an alarm summary;

· Distribute service tickets to Stationary Engineer;

· Maintain contact with the Project Manager, Chief Engineer, Shift Engineer, and SSA COR regarding the status of the building operations;

· Report any malfunctions in the building computer system;

· Inform the incoming operator of any malfunctions which may have occurred during the previous 8 hours; and

· Assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work, and hold the Government harmless for any action on his part or that of his employees or subcontractors, which results in illness, injury or death.

B.9 HEATING, VENTILATING AND AIR CONDITIONING (HVAC) SYSTEM

The Contractor shall manage the preventive maintenance and make repairs to the HVAC System. The Contractor shall inspect and service the system in accordance with the Original Equipment Manufacturers (OEM) recommendations, National Fire Protection Association (NFPA) codes, American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) standards, prevailing industry standards, and local, state and national codes.

Major components include, but are not limited to:

· dampers

· ducts

· hinges

· diffusers

· insulation

· drain pans

· piping

· seals

· weather stripping

· electrical circuitry to controls and power, enclosures

· chillers

· air handlers

· Liebert® Cooling Systems (Computer Room Air Conditioning (CRAC) units)

· boilers

· cooling towers

· compressors

· controls

· pressurized vessels

· internal water treatment systems

The HVAC system consists of the following:

a) HEATING SYSTEM -- a hot water glycol system consisting of these major components:

(i) Hot water glycol system - baseboard

(ii) Hot water glycol system - heat coils

(iii) Three packaged type combination gas/oil fire-tube boilers: 180deg. F; 3HP motor; 2MM -3.6MM BTU/hr.

· Mfg. Fulton

· Type: Vantage

· Model: VTG 4000 DF

· Burners (3)- Mfg - Vantage Type – Dual Fuel; RSL 130,

(iv) Two hot water glyco pumps

· Mfg: Patterson Pump

· Type: Paterson

· G.P.M.: 1600 GPM

· Motor: 40 horsepower/1775 RPM/Manufacturer-U.S. Motor

(v) one 150 gallon hot water system Closed expansion tank

(vi) one 800 GAL Hot Water glycol expansion tank Closed Loop

(vii) three Duplex fuel oil pump for #2 oil; 60 gal./hr., one Individually Mounted on each Boilers

(viii) three Gas Valves, one Individually Mounted on each Boilers

Heaters consisting of these major components:

· hot water unit heaters, reverse-return type

· 40% glycol unit heaters

· Cabinets Electronic unit heaters

· reverse-return convectors

· fin-tube perimeter heating tubing and manual shut-off valves

b) AIR-CONDITIONING SYSTEM

The Contractor shall maintain a full service contract with the chiller contractor manufacturer or a manufacturer-authorized maintenance contractor. Technicians must be trained and certified by the system manufacturer or manufacturer-authorized maintenance contractor to perform all PM maintenance and repairs. The system consists of the major components below:

(i) Two York 150-ton chillers including two variable speed drive cooling towers, condensers, pumps, fans and AC units, Model # YTG0A1A1-CFH

(ii) One Alpha-Laval economizer heat exchanger/free cooling; model # M15-BFG, serial # 30103-900-69 Fluid Type Propylene Glycol Condenser Fluid Type Water 30 %.

· Two Condenser Water Pump 20 H.P.Bell & Gossett, Model 3E, Series 1510

· Two Chilled Water Pump.Centrif. 20 Hp; Bell & Gossett, Model 3E, Series 1510

· One chilled water system chemical treatment system which will require a water treatment consultant

(iii) York Chiller, 475 Ton, Starter Type(10) Variable Speed Drive Model#YCHCGQ7-CNF Refrigerant type 134-A Evaporator. Fluid Type Propylene Glycol Condenser Fluid Type Water 30 %.

(iv) Manhattan Modular Series, 60 TON Air Cooled Remote Split System Chiller

(2) Model # PACRMMV0300D4-MM-VS2. Refrigerant type R-410-A Evaporator. Fluid Type 30% Propylene Glycol Condenser Fluid Type Water

(v) Chillers are tied into an automatic capacity control system; they are designed to provide 44 degree F chilled water

(vi) Emergency cross-piping

· 3 Baltimore Air Coil Cooling towers (model 3482A/Q) (30 HP motors 1800 RPM ) basin heater’s for winter time operation 475 Tons

· Two Chilled Water Pump. Centrif Patterson pump Model# S10A13A-4SERIAL # HVAC-C056322-01 GPM-3420 THD-65.0 IMP DIA 10.4375 MOTOR 75Hp VOLTS 208/460 RPM 1780

· Two Condenser Water Pump. Centrifugal Patterson pump Model# S10B12A-4 SERIAL # HVAC-C056322-04 GPM-4275 THD-45.0 IMP DIA 9.7500 MOTOR 75Hp VOLTS 208/460 RPM 1780

(vii) One chilled water open expansion tank, 50 gallons/150 psi.

(viii) One chilled water system chemical treatment system which will require a water treatment consultant

Air-control system consisting of the following major components:

· VAV boxes, some fan-powered

· delivery fans controlled by building climate control computer

· compressed-air thermostats

· return air sensors

· exhaust fans

· for thermostats:

· Two oil-less air compressors, 80 psi/g.

· Two air receivers

· Two refrigerated air dryers

· All wiring, hardware fittings, etc.

Standpipe Riser Testing

Standpipe Riser testing must be performed on a 5-year basis on weekends when it does not interfere with the operation of the building. This testing shall be coordinated with the Building Manager. Only a qualified testing company and their personnel will be permitted to perform testing. All personnel involved in testing must have proper licenses and certificates required by NYC Fire codes, local laws and NFPA codes in order to perform standpipe hydrostatic testing. This testing shall be completed within the first six (6) months of the first year of the contract.

Hydrostatic Testing/ Fire Alarm Testing

The Contractor shall perform annual Fire Testing of building fire systems including, but not limited to:

Floor-warden stations type 4131 Amendment 1 Note:

(1) Wet and dry-pipe sprinkler systems with pre-action valves are present.

(2) Valves are double-interlocked actuated by both smoke and sprinklers.

(3) Smoke detectors are ionization type, with multiple ionization chambers.

The maintenance and repair of the Computer Room chiller system (24/7) Liebert® Cooling Systems is critical to the Social Security Administration’s national mission. The 24/7 Liebert® Cooling Systems cool the Remote Operations Communication Center (ROCC)/Server Room, Uninterruptible Power Source (UPS) room, Telephone room, OHO court rooms and public waiting areas. The ROCC/Server Room shall be maintained at a temperature of between 68 and 78 degrees Fahrenheit, 24 hours per day, 7 days per week. The HVAC system must be capable of maintaining ± 2 degrees of the Building Management System (BMS) temperature setting. Relative humidity shall be maintained at no greater than 60 percent. The Server Room must be included in the Contractor’s regular operational tour.

The Contractor shall manage the inspection and servicing of the internal HVAC water treatment system using a qualified service organization that provides the chemicals and treatment of water supplies associated with boilers and chillers on a monthly basis. The Contractor shall provide equipment, chemicals, and services (including application) required to control corrosion, scale, algae, and bacterial growth in all HVAC equipment and systems throughout the building. The Contractor shall conform with all pertinent local sanitation district regulations, air quality regulations, and other environmental regulations. The contractor shall provide all water treatment and safety equipment (e.g., emergency eyewash stations) needed to meet with OSHA standards. Water shall be kept within tolerance bands in accordance with manufactures requirements for Water Treatment.

The Contractor shall perform a comprehensive initial water treatment analysis (laboratory analysis) within the first 30 days of the Contract to assist in developing the water treatment plan. The Contractor shall submit to the COR a water treatment plan with 30 days of the start of the contract for approval. Following approval by the COR, the Contractor shall perform a comprehensive water treatment program. The Contractor is required to manage the inspection and servicing of systems in accordance with the OEM recommendations. The Contractor shall construct a program using OEM recommendations and mandatory standards for water in HVAC and domestic water systems in SSA facilities, along with information related to the intent of the standards and guidelines. See Section B.14 Water-Based Fire Protection Systems, which references NFPA 25 for information regarding evaluating corrosion of water-based fire protection systems. During their inspection of water-based fire protection systems, the contractor shall ensure such systems are free from corrosion.

The Contractor shall provide a qualified independent water treatment specialist to draw a set of water samples monthly. The Contractor shall perform tests as described in the water treatment plan in accordance with the OEM recommendations, as well as the water treatment program. The Contractor shall analyze the samples, and provide a monthly report containing its findings to the COR with its monthly progress report.